The meeting is open to the public through live webcast found at the following link or on the Portales Municipal School District website. https://livestream.com/
AGENDA
PORTALES MUNICIPAL SCHOOLS
BOARD OF EDUCATION
Regular/Virtual Meeting February 8th, 2021
Board Room 6:00 p.m.
The meeting is open to the public through live webcast found at the following link or on the
Portales Municipal School District website. https://livestream.com/accounts/25937490 or
http://www.portalesschools.com (Scroll to webcasts)
This meeting will be held in compliance with the New Mexico “Open Meetings Act,” NMSA 1978, Chapter 10, Article 15.
The following agenda sets forth subjects of the meeting. The order in which the agenda is followed is subject to change by the
Board. If a topic on the agenda is permitted by law to be discussed in closed session, the Board may or may not, at that time, close
the meeting as to such topic. The agenda will be available at least seventy-two (72) hours prior to the meeting from the
Superintendent of Schools whose office is located at the L. C. Cozzens Administrative Offices located at 501 S. Abilene.
Any person desiring to address the Board should complete a “Request to Address the Board” form. The forms are
available on line at http://www.portalesschools.com (under School Board, Agenda) and at L. C. Cozzens Administrative Offices
located at 501 S. Abilene. Requests form should be submitted by fax, 575-356-4377; email: dherrera@portalesschools.com or in
person no later than 3:00 p.m. the day of the School Board Meeting. The requestor must provide an e-mail address and phone
number so that contact can be made. The School Board President will recognize those requests during the Public Comments
portion of the meeting.
The meeting is also being conducted in accordance with the Americans With Disabilities Act (42 U.S.D. 12101
1991). The facility where the meeting is to be held is wheelchair accessible, and handicapped parking is available.
Sign interpretive services are available. Requests should be received at least one (1) week prior to the meeting. To
make arrangements for those or other handicapped services, please call 575-356-7000.
MEMBERS: Present Absent
Dr. Alan W. Garrett, President ⬜ ⬜
Randy Rankin, Vice President ⬜ ⬜
Rod Savage, Secretary ⬜ ⬜
Antonio R. Sanchez, Jr., Member ⬜ ⬜
Inez Rodriguez, Member ⬜ ⬜
Johnnie S. Cain, Superintendent
Others Present: Administrators
Principals
Assistant Principals
Others:
ITEM NUMBER I. CALL TO ORDER AND ROLL CALL
ITEM NUMBER II. INVOCATION AND PLEDGE OF ALLEGIANCE
ITEM NUMBER III. RECOGNITION OF SCHOOL OFFICIALS AND GUESTS
ITEM NUMBER IV. APPROVAL OF AGENDA
ITEM NUMBER V. APPROVAL OF MINUTES – Special Meeting – January 29,2021 (Pages )
ITEM NUMBER VI. PROFESSIONAL AND STUDENT ORGANIZATION REPORTS
A. Introduction of students who placed in the Thespian State Competition. Zoe Roy placed 3rd
for Acting and Kaylynn Belew placed 1st for Costume Design. (Mrs.Gallagher)
B. Presentation of theatre student Samantha Kramer for being accepted into The American
Musical and Dramatic Academy in New York City. (Mrs.Gallagher)
ITEM NUMBER VII. PUBLIC COMMENTS
VISION – All students will be productive and successful citizens.
MISSION STATEMENT – The Portales Municipal School District will provide all students a quality education.
Page 2
ITEM NUMBER VII. CONSENT AGENDA
Items are placed on the agenda so the Board, by unanimous consent, can designate those routine agenda items they
wish to be approved or acknowledged by one motion. If any item does not meet with the approval of all Board members,
that item will be heard when reached under the regular agenda.
A. Approval of Fixed Asset Disposal List Not Requiring State Auditor Approval (Page )
B. Monthly Financial Report (Pages )
1. Accounts Payable Vendor totals
2. Accounts Payable Graph Charts
C. Payment of bills and Expenditures (See www.portalesschools.com )
D. Personnel Report (Page )
E. Donations (Pages )
1. Phi Kappa Phi; donation of school supplies
2. Walmart; donation of school supplies
F. Quarterly Reports Approved by PED – Second quarter
1. Second Quarter Cash Reports
2. Second Quarter Expenditures Reports
3. Second Quarter Revenue Report
G. Ratification of Budget Adjustment Request (Pages )
1. Doc. ID: 057-000-2021-0124-T – Transfer – CARES
2. Doc. ID: 057-000-2021-0125- M – Maintenance – CARES
3. Doc. ID: 057-000-2021-0126- I – Increase – Capital Improvements – 298,946.00
4. Doc. ID: 057-000-2021-0127 – M – Maintenance – Entitlement IDEA-B
5. Doc. ID: 057-000-20201-0128 – M – Maintenance – Entitlement IDEA-B
6. Doc. ID: 057-000-2021-0129 – M – Maintenance – Title XIX Medicaid
7. Doc. ID: 057-000-2021-0130 – M – Maintenance – ELA
8. Doc. ID: 057-000-2021-0131 – T – Transfer – CARES
9. Doc. ID: 057-000-2021-0132 – M – Maintenance – CARES
10. Doc. ID: 057-000-2021-0133 – M – Maintenance – CARES
ITEM NUMBER IX. SUPERINTENDENT
A. Approval of High School English Language Arts Adoption, World Languages, Spanish
Language Arts, and English Language Development textbook adoption
A. World Languages: Que Chevere (Carnegie Learning)
B. Spanish Language Art: Galleria1, Galleria 2, and taller (Vista Learnings)
C. English Language Development: System 44/Read 180 and English 3D (Houghton Mifflin
Harcourt)
D. English Language Arts: My Perspective NM (SAVVAS Learning Company
B. Resolution No. 20-21-09 Declaring Fixed Assets Obsolete and Authorizing Auction, Donation
or Disposal
C. Approval of application for Cooperative Paving Proposal FY 2021-2022
D. Approve the District to submit the application for CRRSA ESSER II funds
ITEM NUMBER X. ADMINISTRATIVE REPORTS
A. Superintendent’s Discussion Items
1. Superintendent’s Report (Pages )
2. Director’s & Principals Reports (Pages )
ITEM NUMBER XI. ANNOUNCEMENTS AND GENERAL COMMUNICATIONS
A. Parent teacher conferences were held today.
B. There will be no school Monday February 15th in observance of Presidents day.
C. The 2021 NMSA Virtual Board Institute will be held February 11-13, Board Members registered
to attend should be expecting an email link. Reach out to Dianna Herrera if assistance is
needed.
VISION – All students will be productive and successful citizens.
MISSION STATEMENT – The Portales Municipal School District will provide all students a quality education.
Page 3
D. The next regular meeting of the Board of Education will be held on Monday, March 8, 2021 at
6:00 p.m. in the BoardRoom of the L.C. Cozzens Administrative Offices at 501 S. Abilene. A
closed session may be held. If you are an individual with a disability who is in need of a
reader, amplifier, qualified sign language interpreter,or any other form of auxiliary aide or
service to attend or participate in the hearing or meeting, please contact the Superintendent of
Schools’ Office at the L.C. Cozzens Administrative Offices at 501 S. Abilene, in Portales, New
Mexico at least one (1) week prior to the meeting or as soon as possible. Public documents,
including the agenda and minutes, can be provided in various accessible formats. Please
contact the Superintendent of Schools’ Office at 501 S. Abilene if a summary or other type of
accessible format is needed.
“The Matters discussed in the closed session were limited only to those specified in the
motion for closure.”
ITEM NUMBER XIII. ADJOURNMENT
