Tuesday, July 25, 2023

County Commission Room

Roosevelt County Courthouse

Portales, New Mexico 88130

 

The Roosevelt County Commission met in regular business meeting on Tuesday July 25, 2023 at 9:00 a.m. in the County Commission Room with those present being: Commissioner Paul Grider, Commissioner Rodney Savage, , Commissioner Roy Lee Criswell,  Commissioner Dennis Lopez via zoom, County Manager Amber Hamilton, County Attorney Michael Garcia via zoom, Clerk Mandi Park, Administrative Assistant Emily Ellison, Chief Deputy Bryan Holmes, Treasurer Layle Sanchez, Special Projects Coordinator Carol Acosta-Flores, Senator Stuart Ingle, Angie Smith and Emily Wilbanks from KENW News 3.

 

Commissioner Tina Dixon was absent.

 

Call to Order – Commissioner Grider at 9:00 a.m.

Invocation – Amber Hamilton

Pledge – Commissioner Grider

 

  1. Approval of Agenda: A motion to approve the agenda was made by Commissioner Savage with a second from Commissioner Criswell. Commissioner Grider-Yes, Commissioner Criswell-Yes, Commissioner Savage-Yes, Commissioner Lopez – audio not available for the first few minutes.

 

  1. Approval of Minutes: A motion to approve the minutes from the July 11, 2023 regular meeting was made by Commissioner Savage with a second from Commissioner Grider. Commissioner Grider-Yes, Commissioner Criswell-Yes, Commissioner Savage-Yes, Commissioner Lopez – audio not available.

 

  1. Approval of Accounts Payable and Payroll: A motion to approve the payables and payroll for the month of June 2023 regular meeting was made by Commissioner Grider with a second from Commissioner Savage. Commissioner Grider-Yes, Commissioner Criswell-Yes, Commissioner Savage-Yes, Commissioner Lopez – audio not available.

 

  1. Public Requests: There were no public requests. Emily Wilbanks was recognized as media attending on behalf of KENW News 3.

 

  1. Elected Officials and Department Heads Reports:

Employee Appreciation: Ms. Hamilton noted none of the staff to be recognized were in attendance at the meeting, but read the list of staff and their years of service to the county as follows: Lauren Bagwell 1 year, Liliana Rivera 5 years, Nicholas Kipp 1 year, Dorothy Minor 1 year, William Blackwell 1 year, Braden Terry 1 year, Sgt. June Marie Elliott 1 year, Jennifer Mendez 1 year, Sgt. Mark Morrison 15 years, Jeuliece Chavez 1 year, Joseph Montoya 1 year. Commissioner Grider expressed thanks to all employees being recognized for their years of service milestones with the county

 

Treasurer: Ms. Sanchez presented the general fund cash balances for the months of April and May, stating there was a beginning cash balance for April of $2,019,210.75 with debits of $948,299.15 and credits of $1,395,374.83 leaving an ending balance of $1,572,135.07. She reported a beginning general fund cash balance for May of $1,572,135.07 with debits of $2,344,953.10 and credits of $533,366.81 for an ending balance of $3,383,721.36 as of May 31, 2023.

 

Indigent Health Care: Ms. Acosta-Flores requested to go into indigent board meeting. At 9:07 a.m. Commissioner Savage made a motion to go into indigent board, with a second by Commissioner Criswell. Commissioner Grider-Yes, Commissioner Criswell-Yes, Commissioner Savage-Yes, Commissioner Lopez-Yes. Ms. Acosta-Flores presented the indigent healthcare report. She stated there were 11 claims submitted, totaling $8,340.16. She recommended payment of 6 of those claims totaling $4,170.83 and denying 5 claims totaling $4, 169.33. Ms. Acosta-Flores stated 4 patients were taken for treatment by the Portales Police Department and the 5th patient had Medicaid. Ms. Acosta-Flores also presented the Health Care Assistance Program Annual Report for FY 2023, stating the county had paid out a total of $86,246.81 over the year as follows: Q1 July-September 2022 a total of $9,958.44 in medical and $490.95 in ambulance transport; Q2 October-December 2022 a total of $21, 434.89 in medical and no ambulance transport claims; Q3 January-March 2023 a total of $40,356.39 in medical and $461.50 in ambulance transport; Q4 April-June 2023 a total of $13,544.64 in medical and no ambulance transport claims. At 9:12 a.m. Commissioner Savage made a motion to come out of indigent board, with a second by Commissioner Criswell. Commissioner Grider-Yes, Commissioner Criswell-Yes, Commissioner Savage-Yes, Commissioner Lopez-Yes. Commissioner Savage made a motion to approve indigent claims as recommended by Ms. Acosta-Flores, with a second by Commissioner Criswell. Commissioner Grider-Yes, Commissioner Criswell-Yes, Commissioner Savage-Yes, Commissioner Lopez-Yes.

 

Manager: Ms. Hamilton discussed plans for the fairgrounds master improvement plan, stating she and Mr. Spinks had met with architects working on the project plan. She stated the project would be phased. Public input will be sought after the architects present the first draft of plans at the next commission meeting on August 15, 2023. She stated there is a fairground clean-up day scheduled for August 16th in preparation for the county fair. She encouraged staff to come out to the fairgrounds and help with a long list of chores and enjoy a meal on that day. Ms. Hamilton state the new fencing approved by the commission is being installed currently, with a minor change order to allow for additional ADA accessible parking inside the fence near the Jake Lopez Community Center. She stated the first phase of fencing will be complete prior to the fair.

Ms. Hamilton stated there is a behavior health meeting scheduled for August 2, 2023 at 11:00 a.m. Claire Burrow from the city of Clovis will be publishing public notices for these meetings, including a tour of an existing facility that could be considered as a potential site for a regional behavior health facility, or a crisis triage center. Ms. Hamilton stated the regional behavioral health facility will be funded in phases.

Commissioners: Commissioner Lopez stated he and Ms. Hamilton had given testimony in a DOT hearing in support of street and road projects for the City of Portales and Roosevelt County.

 

  1. New Business:
    1. Presentation and Discussion of 2025-2029 Drafted Infrastructure Capital Improvement Plan: Acosta-Flores presented the draft of the ICIP. She stated there were 2 public meetings held to gather input for the ICIP. The first was held July 5 and the second on July 7, 2023. The members of the public in attendance were given an overview of the projects and the process. Ms. Hamilton noted the project amount were estimates provided by department heads and the research conducted by Ms. Acosta-Flores, but are just estimates. The ICIP is fluid. The amounts and priority levels can be adjusted. Ms. Acosta-Flores noted the final ICIP will be presented for a vote at the August 15, 2023 commission meeting and is due to Department of Finance Administration by August 18, 2023. No vote was necessary.

 

  1. Resolutions – Ordinances – Proclamations:
  2. Consideration of Resolution 2023-32 Roosevelt County Health Care Assistance Policy: Acosta-Flores presented the revisions of the policy, which include changes to the rate for air transport, secondary insurance and indigent burial. Ms. Acosta-Flores stated the change to indigent burial was to match changes in state statute. Commissioner Savage made a motion to approve the revised policy, with a second by Commissioner Criswell. Commissioner Grider-Yes, Commissioner Criswell-Yes, Commissioner Savage-Yes, Commissioner Lopez-Yes.

 

  1. Consideration of Resolution 2023-33 4th Quarter-Part II Final Budget Adjustments: Hamilton stated budget adjustments included additional funds received from the opioid settlement, additional funds for the food pantry construction and adjustments to match actual revenue and expenses. Commissioner Savage made a motion to approve the resolution, with a second by Commissioner Grider. Commissioner Grider-Yes, Commissioner Criswell-Yes, Commissioner Savage-Yes, Commissioner Lopez-Yes.

 

  1. Consideration of Resolution 2023-34 Fiscal Year 4th Quarter Final Report: Hamilton gave an overview of the 4th Quarter final report. She noted some roll-over for fire funds and ARPA Funds. Ms. Hamilton stated the resolutions is required as it sets the ending balances for year-end and the beginning balance for the next fiscal year. Commissioner Savage made a motion to approve the resolution with a second from Commissioner Criswell. Commissioner Grider-Yes, Commissioner Criswell-Yes, Commissioner Savage-Yes, Commissioner Lopez-Yes.

 

Public Hearing: At 9:46 a.m. Commissioner Grider made a motion to go into public hearing, with a second by Commissioner Savage. Commissioner Grider-Yes, Commissioner Criswell-Yes, Commissioner Savage-Yes, Commissioner Lopez-Yes. Ms. Hamilton stated there was a net increase in of $47,000.00 due to projected wages and benefits, which include the county covering 85% of insurance premiums.  At 10:02 a.m. Commissioner Savage made a motion to come out of public hearing, with a second by Commissioner Criswell. Commissioner Grider-Yes, Commissioner Criswell-Yes, Commissioner Savage-Yes, Commissioner Lopez-Yes.

 

  1. Consideration of Resolution 2023-35 2023-2024 Fiscal Year Budget Adoption: Hamilton requested adoption of the final budget. Commissioner Grider made a motion adopt the resolution as requested by Ms. Hamilton, with a second by Commissioner Criswell. Commissioner Grider-Yes, Commissioner Criswell-Yes, Commissioner Savage-Yes, Commissioner Lopez-Yes.

 

  1. Contracts – Agreements – Procurements:
  2. Request for Approval of Intergovernmental Agreement with the City of Portales and Roosevelt County for Road Maintenance of Section of Industrial Drive: Hamilton requested the approval of the Intergovernmental Agreement with the City. Mr. Lovato stated the sections of industrial drive include 600 feet south of the intersection and 560 feet north of the intersection with South Roosevelt Road 6. He stated there were some difficulties in getting the area prepped to begin work. The county spent 2 days doing additional prep work to the site that was not completed by the city such as tree removal, stump removal and tree trimming. Commissioner Criswell requested those additional costs and man hours be tracked. Commissioner Savage made a motion to approve the agreement, with a second by Commissioner Grider. Commissioner Grider-Yes, Commissioner Criswell-Yes, Commissioner Savage-Yes, Commissioner Lopez-Yes.

 

  1. Request for Approval of Intergovernmental Agreement with the State of New Mexico Department of Finance and Administration Fund 23-ZH9262 Appropriation Project for $100,000 for the Roosevelt County Road Department Fleet: Hamilton requested the approval of the intergovernmental agreement, stating these funds are junior bill money from Representative Reeb. Commissioner Grider made a motion to approve the agreement, with a second by Commissioner Lopez. Commissioner Grider-Yes, Commissioner Criswell-Yes, Commissioner Savage-Yes, Commissioner Lopez-Yes.

 

  1. Request for Approval of Intergovernmental Agreement with the State of New Mexico Department of Finance and Administration Fund 23-ZH9263 Appropriation Project for $160,000 for the Roosevelt County Sheriff’s Office Fleet: Hamilton requested approval of the agreement, stating these funds are junior bill money from Senator Ingle. Commissioner Savage made a motion to approve the agreement, with a second by Commissioner Criswell. Commissioner Grider-Yes, Commissioner Criswell-Yes, Commissioner Savage-Yes, Commissioner Lopez-Yes.

 

  1. Consideration of Program Agreement Renewal with New Mexico Cooperative Extension Services: Hamilton requested renewal of the agreement with New Mexico State University for Cooperative Extension Services in the amount of $85,000.00. Commissioner Grider made a motion to approve the agreement, with a second by Commissioner Savage. Commissioner Grider-Yes, Commissioner Criswell-Yes, Commissioner Savage-Yes, Commissioner Lopez-Yes.

 

  1. Executive Session: At 10:17 a.m. Commissioner Grider made a motion to go into executive session stating only the items listed on the agenda will be discussed in the closed session, with a second from Commissioner Criswell. Commissioner Grider-Yes, Commissioner Criswell-Yes, Commissioner Savage-Yes, Commissioner Lopez-Yes. Those present for the executive session were Commissioners Grider, Lopez, Criswell and Savage, Manager Hamilton, Treasurer Sanchez, and Attorney Garcia. At 10:43 a.m. Ms. Sanchez left the executive session. At 10:49 a.m. Commissioner Grider made a motion to come out of executive session, with a second by Commissioner Savage. Commissioner Grider-Yes, Commissioner Criswell-Yes, Commissioner Savage-Yes, Commissioner Lopez-Yes. Commissioner Grider stated only the items listed on the agenda were discussed, no action was taken in the executive session, but action is necessary as a result.

Any action necessary as a result of the closed executive session: Commissioner Savage made a motion to authorize Ms. Hamilton to sign settlement agreements on the opioid litigation, with a second by Commissioner Criswell. Commissioner Grider-Yes, Commissioner Criswell-Yes, Commissioner Savage-Yes, Commissioner Lopez-Yes.

 

  2. Adjourn: There was no media present and the meeting was adjourned at 10:28 am.

 

ATTEST:                                                                                                  BOARD OF ROOSEVELT

COUNTY COMMISSIONERS

 

__________________________                                                       _____________________________

Mandi M. Park                                                                                      Paul Grider

County Clerk                                                                                         Commission Chair