AGENDA
PORTALES MUNICIPAL SCHOOLS
BOARD OF EDUCATION
Regular Meeting March 6, 2023
Board Room 6:00 p.m.
This meeting will be held in compliance with the New Mexico “Open Meetings Act,” NMSA 1978, Chapter 10, Article 15.
The following agenda sets forth subjects of the meeting. The order in which the agenda is followed is subject to change by the Board. If a topic on the agenda is permitted by law to be discussed in closed session, the Board may or may not, at that time, close the meeting as to such topic. The agenda will be available at least seventy-two (72) hours prior to the meeting from the Superintendent of Schools whose office is located at the L. C. Cozzens Administrative Offices located at 501 S. Abilene.
Any person desiring to address the Board should complete a “Request to Address the Board” form. The forms are available at the door of the board meeting and should be submitted to the board president.The School Board President will recognize those requests during the Public Comments portion of the meeting.
The meeting is also being conducted in accordance with the Americans With Disabilities Act (42 U.S.D. 12101 1991). The facility where the meeting is to be held is wheelchair accessible, and handicapped parking is available. Sign interpretive services are available. Requests should be received at least one (1) week prior to the meeting. To make arrangements for those or other handicapped services, please call 575-356-7000.
MEMBERS: Present Absent
Rod Savage, President ⬜ ⬜
Inez Rodriguez, Vice President ⬜ ⬜
Braden Fraze, Secretary ⬜ ⬜
Cade Standifer , Member ⬜ ⬜
Dustin Cabeldue, Member ⬜ ⬜
Johnnie S. Cain, Superintendent
Others Present: Administrators
Principals
Assistant Principals
Others:
ITEM NUMBER I. CALL TO ORDER AND ROLL CALL
ITEM NUMBER II. INVOCATION AND PLEDGE OF ALLEGIANCE
ITEM NUMBER III. RECOGNITION OF SCHOOL OFFICIALS AND GUESTS
ITEM NUMBER IV. APPROVAL OF AGENDA
ITEM NUMBER V. APPROVAL OF MINUTES – Regular Meeting – February 13, 2023
ITEM NUMBER VI. PROFESSIONAL AND STUDENT ORGANIZATION REPORTS
A. Portales High School Student Council Report
ITEM NUMBER VII. PUBLIC COMMENTS
ITEM NUMBER VIII. CONSENT AGENDA
Items are placed on the agenda so the Board, by unanimous consent, can designate those routine agenda items they wish to be approved or acknowledged by one motion. If any item does not meet with the approval of all Board members, that item will be heard when reached under the regular agenda.
A. Approval of Fixed Asset Disposal List Not Requiring State Auditor Approval
B. Monthly Financial Report
1. Accounts Payable Vendor Charts
2. Accounts Payable Graph Charts
C. Payment of bills and Expenditures (See www.portalesschools.com )
D. Personnel Report
VISION – All students will be productive and successful citizens.
MISSION STATEMENT – The Portales Municipal School District will provide all students a quality education.
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E. Donations- $120 from 27 SO SFS- Alpha Flight to purchase Friday popcorn for Students at
Valencia School.
Mick Hoffman/ William Andersen-3 ½” Refracting Telescope to Valencia School.
F. Out-of-State Travel- Ruth Chavez-JV Baseball boys to Levelland, Tx on March 25, 2023.
Valencia School to the Science Spectrum at Lubbock on March 22nd and 29th.
G. Ratification of Budget Adjustment Request
1. Doc. ID: 057-000-2223-0189-T-Transfer-CRRSA, ESSER II
2. Doc. ID: 057-000-2223-0190-I-Increase- Operational $399,220
3. Doc. ID: 057-000-2223-0191-D-Decrease-CRRSA, ESSER II ($55,724)
4. Doc. ID: 057-000-2223-0192-T-Transfer-Comprehensive Literacy State Development
(CLSD) Grants
5. Doc. ID: 057-000-2223-0193-M-Maintenance-Title I Part A-ESEA
6. Doc. ID: 057-000-2223-0195-M-Maintenance- Education of Migratory Children, Title I
Part C
7. Doc. ID: 057-000-2223-0196-M-Maintenance- ARP-ESSER III
8. Doc. ID: 057-000-2223-0197-M-Maintenance- CRRSA, ESSER II
9. Doc. ID: 057-000-2223-0199-T-Transfer-Teacher/Principal Training & Recruiting
10. Doc. ID: 057-000-2223-0200-M-Maintenance-Operational
11. Doc. ID: 057-000-2223-0201-M-Maintenance-Operational
12. Doc. ID: 057-000-2223-0202-M-Maintenance- Pupil Transportation
13. Doc. ID: 057-000-2223-0203-M-Maintenance-Food Services
14. Doc. ID: 057-000-2223-0204-M-Maintenance-Non-Instructional Support
15. Doc. ID: 057-000-2223-0205-M-Maintenance-Entitlement IDEA-B
16. Doc. ID: 057-000-2223-0206-M-Maintenance-Entitlement IDEA-B
17. Doc. ID: 057-000-2223-0207-M-Maintenance-Individuals with Disabilities Education
Act (IDEA) American Rescue Plan Act of 2021 (ARP)
18. Doc. ID: 057-000-2223-0208-M-Maintenance-PreK Initiative
19. Doc. ID: 057-000-2223-0209-M-Maintenance-Family Income Index
20. Doc. ID: 057-000-2223-0210-M-Maintenance-Career Technical Education Program
(Pilot)
21. Doc. ID: 057-000-2223-0211-M-Maintenance-Capital Improvements HB-33
22. Doc. ID: 057-000-2223-0212-T-Transfer-NM Schools Covid-19 Testing Program DOH
23. Doc. ID: 057-000-2223-0213-M-Maintenance-NM Schools Covid-19 Testing Program
DOH
24. Doc. ID: 057-000-2223-0214-I-Increase-Non-Instructional Support $1260
25. Doc. ID: 057-000-2223-0215-I-Increase-Operational $252
26. Doc. ID: 057-000-2223-0216-I-Increase-Operational $600
27. Doc. ID: 057-000-2223-0217-I-Increase-Operational $250
ITEM NUMBER IX. SUPERINTENDENT
A. Seeking Approval of the Bilingual Multicultural Educational Program (BMEP)
Application for SY 2023-2024
B. Approve Delegation of Authority document to PSFA designating Johnnie S. Cain with the
authority to sign necessary documents for projects with PSFA and naming Sarah Stubbs as
an alternate signatory.
C. Approve the NMAA $600 Grant to Portales Schools Athletics Department.
ITEM NUMBER X. ADMINISTRATIVE REPORTS
A. Superintendent’s Discussion Items
1. Superintendent’s Report
2. Director’s & Principals Reports
ITEM NUMBER XI. ANNOUNCEMENTS AND GENERAL COMMUNICATIONS
A. The next regular meeting of the Board of Education will be held on Monday, April 10, 2023 at
6:00 p.m. in the BoardRoom of the L.C. Cozzens Administrative Offices at 501 S. Abilene. A
closed session may be held.
If you are an individual with a disability who is in need of a reader, amplifier, qualified sign
language interpreter,or any other form of auxiliary aide or service to attend or participate in
the hearing or meeting, please contact the Superintendent of Schools’ Office at the L.C.
Cozzens Administrative Offices at 501 S. Abilene, in Portales, New Mexico at least one (1)
week prior to the meeting or as soon as possible. Public documents, including the agenda
VISION – All students will be productive and successful citizens.
MISSION STATEMENT – The Portales Municipal School District will provide all students a quality education.
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and minutes, can be provided in various accessible formats. Please contact the
Superintendent of Schools’ Office at 501 S. Abilene if a summary or other type of accessible
format is needed.
B. There will be No school on March 13-17, 2023 for Spring Break.
C. Support Staff Dinner on April 3, @ 6:00 p.m. at the Junior High cafeteria. There may be a
quorum present but no formal action will be taken.
D. Budget Committee Dates April 18, @ 3:30 -4:00 p.m., April 19, @ 9:00 a.m.-1:00 p.m., April 20
@ 3:30 p.m.-4:30 p.m.
E. NMSBA Region V Meeting in Tucumcari March 21, 2023 @ 5:30 p.m. There may be a quorum
present but no formal action will be taken.
ITEM NUMBER XII. EXECUTIVE SESSION
A. It is the recommendation of the Superintendent that the Board recess to Executive Session in
compliance with the New Mexico “Open Meetings Act”, Section 10-15-1 Paragraph (H) (2)
Limited Personnel Matters.
B. Select NMSBA Excellence in Student Achievement Award
(Discussion)
Roll Call:
“The Matters discussed in the closed session were limited only to those specified in the
motion for closure.”
ITEM NUMBER XIII. ADJOURNMENT