AGENDA
PORTALES MUNICIPAL SCHOOLS
BOARD OF EDUCATION
Regular Meeting May 10, 2021
PJHS Cafeteria 6:00 p.m.

The meeting is open to the public and will be held at the Portales Junior High School Cafeteria
located at 701 S. Chicago Ave. (700 E. 3rd St.), Portales, NM and through live webcast found at the
following link or on the Portales Municipal School District website.https://livestream.com/accounts/25937490 or http://www.portalesschools.com (Scroll to webcasts)
This meeting will be held in compliance with the New Mexico “Open Meetings Act,” NMSA 1978, Chapter 10, Article 15.
The following agenda sets forth subjects of the meeting. The order in which the agenda is followed is subject to change by the
Board. If a topic on the agenda is permitted by law to be discussed in closed session, the Board may or may not, at that time, close
the meeting as to such topic. The agenda will be available at least seventy-two (72) hours prior to the meeting from the
Superintendent of Schools whose office is located at the L. C. Cozzens Administrative Offices located at 501 S. Abilene.
Any person desiring to address the Board should complete a “Request To Address The Board” form. The
forms are available at the door of the Board Room and should be submitted to the School Board President for
recognition during the Public Comments portion of the meeting.
The meeting is also being conducted in accordance with the Americans With Disabilities Act (42 U.S.D. 12101
1991). The facility where the meeting is to be held is wheelchair accessible, and handicapped parking is available.
Sign interpretive services are available. Requests should be received at least one (1) week prior to the meeting. To make
arrangements for those or other handicapped services, please call 575-356-7000.

MEMBERS: Present Absent
Dr. Alan W. Garrett, President ⬜ ⬜
Randy Rankin, Vice President ⬜ ⬜
Rod Savage, Secretary ⬜ ⬜
Antonio R. Sanchez, Jr., Member ⬜ ⬜
Inez Rodriguez, Member ⬜ ⬜
Johnnie S. Cain, Superintendent
Others Present: Administrators
Principals
Assistant Principals
Others:
ITEM NUMBER I. CALL TO ORDER AND ROLL CALL
ITEM NUMBER II. INVOCATION AND PLEDGE OF ALLEGIANCE
ITEM NUMBER III. APPROVAL OF AGENDA (Pages )
ITEM NUMBER IV. APPROVAL OF MINUTES – Regular Meeting – April 12, 2021(Pages )
ITEM NUMBER V. APPROVAL OF MINUTES – Special Meeting – May 3, 2021(Pages )
ITEM NUMBER VI. PROFESSIONAL AND STUDENT ORGANIZATION REPORTS
1. Destination Imagination Awards (Katrina Prince)
2. Presentation of 2020 NMSBA Excellence for Student Achievement Award(School Board)
ITEM NUMBER VII. PUBLIC COMMENTS
ITEM NUMBER VIII. CONSENT AGENDA
VISION – All students will be productive and successful citizens.
MISSION STATEMENT – The Portales Municipal School District will provide all students a quality education.Page 2
Items are placed on the agenda so the Board, by unanimous consent, can designate those routine agenda items they
wish to be approved or acknowledged by one motion. If any item does not meet with the approval of all Board members,
that item will be heard when reached under the regular agenda.
A. Approval of Fixed Asset Disposal List Not Requiring State Auditor Approval (Page )
B. Monthly Financial Report (Pages )
1. Accounts Payable Vendor Charts
2. Accounts Payable Graph Charts
C. Payment of bills and Expenditures (See www.portalesschools.com )
D. Personnel Report (Page )
E. Quarterly Reports Approved by PED
1. Third Quarter Cash Reports
2. Third Quarter Expenditure Reports
3. Third Quarter Revenue Report
F. Donations (Pages )
1. City of Portales Healthy Kids New Mexico: Garden Tools
2. Portales Women’s Club: Books
G. Ratification of Budget Adjustment Request (Pages )
1. Doc. ID: 057-000-2021-0166-M – Maintenance -Migrant Children Education
2. Doc. ID: 057-000-2021-0167-M -Maintenance -Migrant Children Education
3. Doc. ID: 057-000-2021-0168- T – Transfer – Immigrant Funding Title III
4. Doc. ID: 057-000-2021-0169- M – Maintenance – Immigrant Funding Title III
5. Doc. ID: 057-000-2021-0170 – M – Maintenance – Immigrant Funding Title III
6. Doc. ID: 057-000-2021-0171- D – Decrease – CARES- (5086.00)
7. Doc. ID: 057-000-2021-0172- M – Maintenance – Operational
8. Doc. ID: 057-000-2021-0173- M – Maintenance – Operational
9. Doc. ID: 057-000-2021-0174- M – Maintenance – Food Services
10. Doc. ID: 057-000-2021-075- M – Maintenance – IDEA-B
11. Doc. ID: 057-000-2021-0176-M – Maintenance – IDEA-B
12. Doc. ID: 057-000-2021-0177- M – Maintenance – PreK Initiative
13. Doc. ID: 057-000-2021-0178 – M – Maintenance – Career Technical Education Program
14. Doc. ID: 057-000-2021-0179- M – Maintenance – SB-9
15. Doc. ID: 057-000-2021-0180- M – Maintenance – Title I ESEA
16. Doc. ID: 057-000-2021-0181- M – Maintenance – Title I Striving Readers
17. Doc. ID: 057-000-2021- 0182 – M – Maintenance – English Language Acquisition
18. Doc. ID: 057-000-2021-0183- M – Maintenance – Immigrant Funding Title III
19. Doc. ID: 057-000-2021-0184-M – Maintenance – Student Supp Academic Achievement
20. Doc. ID: 057-000-2021- 0185- M – Maintenance – CLSD Grants
21. Doc. ID: 057-000-2021-0186- M – Maintenance – Title I ESEA
ITEM NUMBER IX. SUPERINTENDENT
A. Public Hearing for the Tentative Budget for the 2021-2022 Fiscal Year. (Sarah Stubbs)
B. Approve Salary Schedules for the 2021-2022 Fiscal Year. (Sarah Stubbs)
C. Approve Tentative Budget for the 2021-2022 Fiscal Year. (Sarah Stubbs)
D. Revision of the Board of Education Policy Manual for First Reading (Pages 95-185)
1. Policy Advisory No.210 – JK Student Discipline
2. Policy Advisory No. 211 JICA Student Dress
3. Policy Advisory No. 212 AC Nondiscrimination/ Equal Opportunity
4. Policy Advisory No.213 GCQF Discipline, Suspension, Termination
5. Policy Advisory No. 214 GDQD Discipline, Suspension, Discharge
E. Approval of the Elementary Fine Arts Application for the 2021-2022 School Year. (Mr. Montano)
F. Review Board Policies Governing Special Education,and adopt updated Special Education
procedures and assurance statement. (Becky Flen)
G. Amend Fleet Service Contract 2021-2022
H. Approval of Federal Program 2021-2022 Grant Applications. (Mr.Segovia)
1. ESSA Title I-A, Title D
2. ESSA Title II-A
3. ESSA Title III English Language Acquisition
VISION – All students will be productive and successful citizens.
MISSION STATEMENT – The Portales Municipal School District will provide all students a quality education.Page 3
I. Approval of PSCOC Request for Capital Funding for roof renovations at James Elementary
School, Portales High School Main gym and Vocational Agriculture building
ITEM NUMBER X. ADMINISTRATIVE REPORTS
A. Superintendent’s Discussion Items
1. Superintendent’s Report (Pages )
a. Summary of the pricing of the Series 2021 Bonds (Regina Gaysina)
2. Director’s & Principals Reports (Pages )
ITEM NUMBER XI. ANNOUNCEMENTS AND GENERAL COMMUNICATIONS
A. The next regular meeting of the Board of Education will be held on Monday, June 14th, 2021 at
6:00 p.m. in the Portales Junior High School Cafeteria located at 700 E. 3rd St., Portales, NM. A
closed session may be held.
If you are an individual with a disability who is in need of a reader, amplifier, qualified sign
language interpreter,or any other form of auxiliary aide or service to attend or participate in
the hearing or meeting, please contact the Superintendent of Schools’ Office at the L.C.
Cozzens Administrative Offices at 501 S. Abilene, in Portales, New Mexico at least one (1)
week prior to the meeting or as soon as possible. Public documents, including the agenda
and minutes, can be provided in various accessible formats. Please contact the
Superintendent of Schools’ Office at 501 S. Abilene if a summary or other type of accessible
format is needed.
B. There will be no school Friday May 14th.
C. May 27th and 28th classes will be dismissed at 1:00pm.
D. May 28th the grading period ends.
E. May 31st offices will be closed in observance of Memorial Day.
ITEM NUMBER XII. ADJOURNMENT
VISION – All students will be productive and successful citizens.
MISSION STATEMENT – The Portales Municipal School District will provide all students a quality education