PORTALES MUNICIPAL SCHOOLS
BOARD OF EDUCATION

Regular Meeting August 14, 2023
Board Room 6:00 p.m.
This meeting will be held in compliance with the New Mexico “Open Meetings Act,” NMSA 1978, Chapter 10, Article 15.
The following agenda sets forth subjects of the meeting. The order in which the agenda is followed is subject to change by the Board. If a topic on the agenda is permitted by law to be discussed in closed session, the Board may or may not, at that time, close the meeting as to such topic. The agenda will be available at least seventy-two (72) hours prior to the meeting from the Superintendent of Schools whose office is located at the L. C. Cozzens Administrative Offices located at 501 S. Abilene.

Any person desiring to address the Board should complete a “Request to Address the Board” form. The forms are available at the door of the board meeting and should be submitted to the board president.The School Board President will recognize those requests during the Public Comments portion of the meeting.

The meeting is also being conducted in accordance with the Americans With Disabilities Act (42 U.S.D. 12101 1991). The facility where the meeting is to be held is wheelchair accessible, and handicapped parking is available. Sign interpretive services are available. Requests should be received at least one (1) week prior to the meeting. To make arrangements for those or other handicapped services, please call 575-356-7000.

MEMBERS: Present Absent
Rod Savage, President ⬜ ⬜
Inez Rodriguez, Vice President ⬜ ⬜
Braden Fraze, Secretary ⬜ ⬜
Cade Standifer , Member ⬜ ⬜
Dustin Cabeldue, Member ⬜ ⬜
Johnnie S. Cain, Superintendent
Others Present: Administrators
Principals
Assistant Principals
Others:
ITEM NUMBER I. CALL TO ORDER AND ROLL CALL
ITEM NUMBER II. INVOCATION AND PLEDGE OF ALLEGIANCE
ITEM NUMBER III. RECOGNITION OF SCHOOL OFFICIALS AND GUESTS
ITEM NUMBER IV. APPROVAL OF AGENDA
ITEM NUMBER V. APPROVAL OF MINUTES – Regular Meeting – July 10, 2023
ITEM NUMBER VI. PROFESSIONAL AND STUDENT ORGANIZATION REPORTS
A. Portales High School Student Council Report
ITEM NUMBER VII. PUBLIC COMMENTS
ITEM NUMBER VIII. CONSENT AGENDA

Items are placed on the agenda so the Board, by unanimous consent, can designate those routine agenda items they wish to be approved or acknowledged by one motion. If any item does not meet with the approval of all Board members, that item will be heard when reached under the regular agenda.
A. Approval of Fixed Asset Disposal List Not Requiring State Auditor Approval
B. Monthly Financial Report VISION – All students will be productive and successful citizens.
MISSION STATEMENT – The Portales Municipal School District will provide all students a quality education.

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1. Accounts Payable Vendor Charts
2. Accounts Payable Graph Charts
C. Fourth Quarter Reports Approved by PED
1. Quarterly Cash Report
2. Quarterly Expenditures Report
3. Quarterly Revenue Report
D. Payment of bills and Expenditures (See www.portalesschools.com )
E. Personnel Report
F. Donations- Brady Barham-$200 Back to School Breakfast
Sherry DeWitt- Kenneth Broad-$100, Southside Storage-$1000, C&S-$300, DMV
Select-$25, Creightons-$20, Nitro Custom Hot Rods $20, for Drama class.
G. Out-of-State Travel-Heather Christensen-Tampa Florida-AASL National Conference for school
librarians-Per NMCA 2.42.2.9 Employee incurring lodging expenses of $215 per night including taxes
must get Board approval prior to entering the purchase order.
Kelli Morrison- September 30, PHS Band to Denver City, TX for the Tumbleweed Marching
Festival February 7-10, Select Music Department Personnel to Texas Music PD Conference in San
Antonio, TX Weekend of April 25-27, PHS and PJHS Choirs and PJHS Band to Amarillo, TX for Greater
Southwest Music Festival
H. Ratification of Budget Adjustment Request
1. Doc. ID: 057-000-2324-0001-IB-Initial Budget ETN Debt Services $5,924
2. Doc. ID: 057-000-2324-0002-IB-Initial Budget NM Highway Dept (Road) $208,406
3. Doc. ID: 057-000-2324-0003-I-Increase Operational $210,544
4. Doc. ID: 057-000-2324-0004-D-Decrease Operational ($30,412)
5. Doc. ID: 057-000-2324-0005-I-Increase Local Revenue Operational $20,100
6. Doc. ID: 057-000-2324-0006-D-Decrease Food Services ($20,882)
7. Doc. ID: 057-000-2324-0007-D-Decrease Athletics ($827)
8. Doc. ID: 057-000-2324-0008-I-Increase Non-Instructional Support $277,538
9. Doc. ID: 057-000-2324-0009-I-Increase GO Bond Building $2,067,764
10. Doc. ID: 057-000-2324-0010-I-Increase Public School Capital Outlay $126,969
11. Doc. ID: 057-000-2324-0011-D-Decrease Capital Improvements HB-33 ($33,466)
12. Doc. ID: 057-000-2324-0012-I-Increase Capital Improvements SB-9 Local $164,443
13. Doc. ID: 057-000-2324-0013-D-Decrease SB-9 State Match Cash ($442,757)
14. Doc. ID: 057-000-2324-0014-I-Increase GO Debt Services $85,077
ITEM NUMBER IX. SUPERINTENDENT
A. Approval of the Cash Transfer Request from 43000 to 41000.
B. Approval of 2023-2024 Finance Department Manual of Procedures-Sarah Stubbs
C. Approve Closeout Certification for the Broadband Deficiencies Correction Program Project
D. Revision of the Board of Education Policy Manual for First Reading
1. Policy Advisory No. 233 (NEW) ACP-Nondiscrimination Related to
Reproductive or Gender-Affirming Health Care
2. Policy Advisory No. 234 (NEW) ACBB-Human Rights Act Protection for
Gender or Gender Identity
3. Policy Advisory No. 235 (NEW) B-School Board Elections/Holiday
4. Policy Advisory No. 236 EF-Food Services
Regulation EF-R-Food Services
5. Policy Advisory No. 237 JFB-Open Enrollment
6. E-2250 EEAE BUS SAFETY PROGRAM
7. E-2300 EEAEA BUS DRIVER REQUIREMENTS, TRAINING, AND RESPONSIBILITIES
8. E-2350 EEAEAA DRUG AND ALCOHOL TESTING OF TRANSPORTATION
EMPLOYEES AND DRIVERS
VISION – All students will be productive and successful citizens.
MISSION STATEMENT – The Portales Municipal School District will provide all students a quality education.

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9. EE-2361 EEAEAA-R DRUG AND ALCOHOL TESTING OF TRANSPORTATION
EMPLOYEES AND DRIVERS
10. G-1000 GBECA USE OR ABUSE OF CONTROLLED SUBSTANCES OR ALCOHOL
11. Use of School Vehicles by District Employees–(regulation number to be specified at
next meeting). .
ITEM NUMBER X. ADMINISTRATIVE REPORTS
A. Superintendent’s Discussion Items
1. Assurance to School Board of compliance with the School Athletics Equity Act
2. Superintendent’s Report
3. Director’s & Principals Reports
ITEM NUMBER XI. ANNOUNCEMENTS AND GENERAL COMMUNICATIONS
A. The next regular meeting of the Board of Education will be held on Monday, September 11,
2023 at 6:00 p.m. in the BoardRoom of the L.C. Cozzens Administrative Offices at 501 S.
Abilene. A closed session may be held.

If you are an individual with a disability who is in need of a reader, amplifier, qualified sign
language interpreter, or any other form of auxiliary aide or service to attend or participate in
the hearing or meeting, please contact the Superintendent of Schools’ Office at the L.C.
Cozzens Administrative Offices at 501 S. Abilene, in Portales, New Mexico at least one (1)
week prior to the meeting or as soon as possible. Public documents, including the agenda
and minutes, can be provided in various accessible formats. Please contact the
Superintendent of Schools’ Office at 501 S. Abilene if a summary or other type of accessible
format is needed.
B. Date to file for School Board candidacy is August 29, 2023 at Roosevelt County Courthouse
during business hours.
C. First Day Grades PreK-6th, August 16, 2023.
D. Labor Day Holiday, Monday, September 4

ITEM NUMBER XII. ADJOURNMENT