AGENDA
PORTALES MUNICIPAL SCHOOLS
BOARD OF EDUCATION
Regular Meeting April 17, 2023
Board Room 6:00 p.m.
This meeting will be held in compliance with the New Mexico “Open Meetings Act,” NMSA 1978, Chapter 10, Article 15. The following agenda sets forth subjects of the meeting. The order in which the agenda is followed is subject to change by the Board. If a topic on the agenda is permitted by law to be discussed in closed session, the Board may or may not, at that time, close the meeting as to such topic. The agenda will be available at least seventy-two (72) hours prior to the meeting from the
Superintendent of Schools whose office is located at the L. C. Cozzens Administrative Offices located at 501 S. Abilene.
Any person desiring to address the Board should complete a “Request to Address the Board” form. The forms are available at the door of the board meeting and should be submitted to the board president.The School Board President will recognize those requests during the Public Comments portion of the meeting. The meeting is also being conducted in accordance with the Americans With Disabilities Act (42 U.S.D. 12101 1991). The facility where the meeting is to be held is wheelchair accessible, and handicapped parking is available.
Sign interpretive services are available. Requests should be received at least one (1) week prior to the meeting. To make arrangements for those or other handicapped services, please call 575-356-7000.
MEMBERS: Present Absent
Rod Savage, President ⬜ ⬜
Inez Rodriguez, Vice President ⬜ ⬜
Braden Fraze, Secretary ⬜ ⬜
Cade Standifer , Member ⬜ ⬜
Dustin Cabeldue, Member ⬜ ⬜
Johnnie S. Cain, Superintendent
Others Present: Administrators
Principals
Assistant Principals
Others:
ITEM NUMBER I. CALL TO ORDER AND ROLL CALL
ITEM NUMBER II. INVOCATION AND PLEDGE OF ALLEGIANCE
ITEM NUMBER III. RECOGNITION OF SCHOOL OFFICIALS AND GUESTS
ITEM NUMBER IV. APPROVAL OF AGENDA
ITEM NUMBER V. APPROVAL OF MINUTES – Regular Meeting – March 6, 2023
ITEM NUMBER VI. PROFESSIONAL AND STUDENT ORGANIZATION REPORTS
A. Portales High School Student Council Report
B. Erika Grenko- Introduce the Spelling Bee Students
C. Ruth Chavez- Introduce the Powerlifting Students
ITEM NUMBER VII. PUBLIC COMMENTS
ITEM NUMBER VIII. CONSENT AGENDA
Items are placed on the agenda so the Board, by unanimous consent, can designate those routine agenda items they wish to be approved or acknowledged by one motion. If any item does not meet with the approval of all Board members, that item will be heard when reached under the regular agenda.
A. Approval of Fixed Asset Disposal List Not Requiring State Auditor Approval
B. Monthly Financial Report
1. Accounts Payable Vendor Charts
2. Accounts Payable Graph Charts
C. Payment of bills and Expenditures (See www.portalesschools.com )
D. Personnel Report
E. Donations-Chris Bachicha –$100 for District Tennis shirts.
F. Out-of-State Travel-Melody Gallagher- to attend nationals in Bloomington, Indiana June 18-24.
Kelli Morrison-Band and Choir to travel to Amarillo, TX on April 27-29 to attend Greater Southwest
Music Festival.
Sarah Stubbs- NMASBO Spring Budget workshop at Albuquerque, on April 11-13. Hotel rates
are $199 plus tax and fees the total cost per night is $226.87. Per NMAC
2.42.2 Employee incurring lodging expenses of $215 per night including taxes must get Board
approval prior to entering the purchase order.
Sara Hunton-to attend International Reading Recovery Conference at Indianapolis-Hotel rates is
$189 plus tax per night the total cost is $221.13. Per NMAC 2.42.2 Employee incurring lodging
expenses of $215 per night including taxes must get Board approval prior to entering the purchase
order.
Portales High School Girls’ Basketball to Lubbock, TX for a team camp on 6/22/23-6/24/23.
G. Ratification of Budget Adjustment Request
1. Doc. ID: 057-000-2223-0218-D- Decrease-School Lunch Co-Pay-Laws of 2020
($16,500)
2. Doc. ID: 057-000-2223-0219-I-Increase-SB-9 State Match Cash $493,300
3. Doc. ID: 057-000-2223-0220-I-Increase-Pupil Transportation $69,500
4. Doc. ID: 057-000-2223-0221-I-Increase-Capital Improvements SB-9 Local $126
5. Doc. ID: 057-000-2223-0222-I-Increase-ARP ESSER III $493,330
6. Doc. ID: 057-000-2223-0223-T-Transfer-Comprehensive Literacy State Development
(CLSD) Grants
7. Doc. ID: 057-000-2223-0224-M-Maintenance-Operational
8. Doc. ID: 057-000-2223-0225-M-Maintenance-Operational
9. Doc. ID: 057-000-2223-0226-M-Maintenance-Pupil Transportation
10. Doc. ID: 057-000-2223-0227-M-Maintenance-Food Services
11. Doc. ID: 057-000-2223-0228-M-Maintenance-Entitlement IDEA-B
12. Doc. ID: 057-000-2223-0229-M-Maintenance-Entitlement IDEA-B
13. Doc. ID: 057-000-2223-0230-M-Maintenance-IDEA/American Rescue Plan Act of 2021
(ARP) Preschool CFDA 84.173X
14. Doc. ID: 057-000-2223-0231-M-Maintenance-Family Income Index
15. Doc. ID: 057-000-2223-0232-T-Transfer-Family Income Index
16. Doc. ID: 057-000-2223-0233-M-Maintenance-Risk Intervention Response Fund (AIR)
17. Doc. ID: 057-000-2223-0234-M-Maintenance-NM Schools Covid-19 Testing Program
DOH
18. Doc. ID: 057-000-2223-0235-M-Maintenance-Comprehensive Literacy State
Development (CLSD) Grants
19. Doc. ID: 057-000-2223-0236-M-Maintenance-Title I Part A- ESEA
20. Doc. ID: 057-000-2223-0237-M-Maintenance-CRRSA ESSER II
21. Doc. ID: 057-000-2223-0239-I-Increase-Operational $23,079
22. Doc. ID: 057-000-2223-0240-T-Transfer-Education of Migratory Children,Title I Part C
23. Doc. ID: 057-000-2223-0241-I-Increase-Operational $5,523
24. Doc. ID: 057-000-2223-0242-I-Increase-Operational $249
25. Doc. ID: 057-000-2223-0243-I-Increase-Food Services $3,573
26. Doc. ID: 057-000-2223-0244-I-Increase-Non-Instructional Support $4,557
27. Doc. ID: 057-000-2223-0245-I-Increase-Non-Instructional Support $285
28. Doc. ID: 057-000-2223-0246-I-Increase-Capital Improvements HB-33 $2,304
29. Doc. ID: 057-000-2223-0247-I-Increase-GO Debt Services $16,970
30. Doc. ID: 057-000-2223-0248-I-Increase-GO Bond Building $3,500,000
31. Doc. ID: 057-000-2223-0249-T-Transfer-CRRSA, ESSER II
ITEM NUMBER IX. SUPERINTENDENT
A. Resolution No. 22-23-14 Declaring Fixed Assets Obsolete and Authorizing Auction, Donation
or Disposal
B. 2023-2024 School Calendar presentation (Administration Staff)
C. Approval of the 2023-2024 School Calendar
D. Seeking Approval of the New Mexico Public Education Department (PED) Rural Low
Income Schools (RLIS) Grant Application 2022-2023
E. Second Year Renewal Agreement of 3 years -Shaunna Smith
1. Bimbo Bakeries USA, Inc
2. Labatt Food Services
3. Gandy’s Dairies
ITEM NUMBER X. ADMINISTRATIVE REPORTS
A. Superintendent’s Discussion Items
1. Superintendent’s Report
2. Director’s & Principals Reports
ITEM NUMBER XI. ANNOUNCEMENTS AND GENERAL COMMUNICATIONS
A. The next regular meeting of the Board of Education will be held on Tuesday May 2, 2023 at
6:00 p.m. in the Board Room of the L.C. Cozzens Administrative Offices at 501 S. Abilene. A
closed session may be held.
If you are an individual with a disability who is in need of a reader, amplifier, qualified sign
language interpreter, or any other form of auxiliary aide or service to attend or participate in
the hearing or meeting, please contact the Superintendent of Schools’ Office at the L.C.
Cozzens Administrative Offices at 501 S. Abilene, in Portales, New Mexico at least one (1)
week prior to the meeting or as soon as possible. Public documents, including the agenda
and minutes, can be provided in various accessible formats. Please contact the
Superintendent of Schools’ Office at 501 S. Abilene if a summary or other type of accessible
format is needed.
B. Budget hearing will be held within the regular Board meeting on May 2, 2023.
C. The National Honor Society ceremony will be held at the PHS cafeteria on Wednesday, April
26, 2023 at 6 p.m. There may be a quorum present but no formal action will be taken.
D. Members of the Board will travel to Hobbs Schools CTec building for tour and program
presentation on May 9th. There may be a quorum present but no formal action will be taken.
ITEM NUMBER XII. EXECUTIVE SESSION
It is the recommendation of the Superintendent that the Board recess to Executive Session in
compliance with the New Mexico “Open Meetings Act”, Section 10-15-1 Paragraph (H) (2)(7)
Limited Personnel Matters and litigation pertaining to the Gallup et.al lawsuit.
“The Matters discussed in the closed session are limited only to those specified in the
motion for closure.”
A. Possible action regarding Gallup et.al lawsuit.
ITEM NUMBER XIII. ADJOURNMENT
VISION – All students will be productive and successful citizens.
MISSION STATEMENT – The Portales Municipal School District will provide all students a quality education.
