AGENDA
PORTALES MUNICIPAL SCHOOLS
BOARD OF EDUCATION
Regular Meeting September 12, 2022
Board Room 6:00 p.m.
This meeting will be held in compliance with the New Mexico “Open Meetings Act,” NMSA 1978, Chapter 10, Article 15.
The following agenda sets forth subjects of the meeting. The order in which the agenda is followed is subject to change by the Board. If a topic on the agenda is permitted by law to be discussed in closed session, the Board may or may not, at that time, close the meeting as to such topic. The agenda will be available at least seventy-two (72) hours prior to the meeting from the Superintendent of Schools whose office is located at the L. C. Cozzens Administrative Offices located at 501 S. Abilene.
Any person desiring to address the Board should complete a “Request to Address the Board” form. The forms are
available at the door of the board meeting and should be submitted to the board president.The School Board President will recognize those requests during the Public Comments portion of the meeting.
The meeting is also being conducted in accordance with the Americans With Disabilities Act (42 U.S.D. 12101
1991). The facility where the meeting is to be held is wheelchair accessible, and handicapped parking is available.
Sign interpretive services are available. Requests should be received at least one (1) week prior to the meeting. To
make arrangements for those or other handicapped services, please call 575-356-7000.
MEMBERS: Present Absent
Rod Savage, President ⬜ ⬜
Inez Rodriguez, Vice President ⬜ ⬜
Braden Fraze, Secretary ⬜ ⬜
Cade Standifer , Member ⬜ ⬜
Dustin Cabeldue, Member ⬜ ⬜
Johnnie S. Cain, Superintendent
Others Present: Administrators
Principals
Assistant Principals
Others:
ITEM NUMBER I. CALL TO ORDER AND ROLL CALL
ITEM NUMBER II. INVOCATION AND PLEDGE OF ALLEGIANCE
ITEM NUMBER III. RECOGNITION OF SCHOOL OFFICIALS AND GUESTS
ITEM NUMBER IV. APPROVAL OF AGENDA
ITEM NUMBER V. APPROVAL OF MINUTES – Regular Meeting – August 8, 2022
ITEM NUMBER VI. PROFESSIONAL AND STUDENT ORGANIZATION REPORTS
A. Portales High School Student Council Report
ITEM NUMBER VII. PUBLIC COMMENTS-Katie Webb about Tobacco Policy.
Chad Massey-Landon Mayberry-about a Ram booster club for Athletics
ITEM NUMBER VIII. CONSENT AGENDA
Items are placed on the agenda so the Board, by unanimous consent, can designate those routine agenda items they
wish to be approved or acknowledged by one motion. If any item does not meet with the approval of all Board members,
that item will be heard when reached under the regular agenda.
A. Approval of Fixed Asset Disposal List Not Requiring State Auditor Approval
B. Monthly Financial Report (Pages )
1. Accounts Payable Vendor Charts
2. Accounts Payable Graph Charts
C. Payment of bills and Expenditures (See www.portalesschools.com )
D. Personnel Report
VISION – All students will be productive and successful citizens.
MISSION STATEMENT – The Portales Municipal School District will provide all students a quality education.
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E. Donations -Mc Donald’s-430 gift cards to staff for a free meal-Back to School Breakfast
Burba Insurance-$250-Back to School Breakfast
Weil Construction-$500-Back to School Breakfast
Nick Griego & Sons-$500-Back to School Breakfast
Mandi Park-Altrusa Club- School supplies-crayons, scissors, index cards, glue, pen,
and pencils.
First United Methodist Church-School Supplies to be distributed to all schools.
United Way of Eastern NM- School Supplies to be distributed to all schools.
Roosevelt County Health Council-Clorox/Lysol Wipes, kleenex, and hand sanitizer
Donald Hay-$20 to baseball
North Hampton Peanut Company-$5000 for a scoreboard at PHS
Creightons Town & Country-$250 to Portales FFA
Marietta Laurenz-$200 for the Drama Department at Portales High School
Charles Anderson Southside Church of Christ-60- 1 inch loose leaf binders for
anyone who needs them at any school.
Landall Goolsby- $150 for youth sports
James Polk Stone Community Bank-$5000 for a scoreboard at PHS
F. Out-of-State Travel-Ann-Marie Bucksath-football and basketball teams traveling8th grade football team Levelland Tx, September, 15, 2022.
Basketball- Levelland, December 10, 2022
Basketball- Levelland, January 7, 2023
Basketball- Denver City, January 14, 2023
Kelli Morrison-Tumbleweed Marching Contest, Denver City, Texas on
October 1, 2022.
Michelle Morrison-to Ohio for LLI training September 11-15, 2022
Per NMAC 2.42.2 Employee incurring lodging expenses of $215 per night
including taxes must get Board approval prior to entering purchase order. Hotel
rate is $199,$252,$277,$277 for a total of $1180.88 with tax.
Bonnie Britton-Soccer- to attend a Texas Tech vs. Baylor Soccer Game
October 20.
Randy McBroom- Ram BasketballHereford Games (Hereford, TX) December 3, 2022.
Farwell Tournament (Farwell, TX) December 8-10, 2022.
Wade Fraze-Lady Ram BasketballDenver City Tournament (Denver City, Tx) December 1-3, 2022.
Stanton Tournament (Stanton, TX) December 8-10, 2022.
Brownfield Games (Brownfield, TX) December 19, 2022.
Littlefield Tournament (Littlefield, TX) December 27-29, 2022.
Melody Gallagher- Drama Club to Lubbock, TX October 13 or 29 to attend “Into
the Woods”
G. Ratification of Budget Adjustment Request (Pages )
1. Doc. ID: 057-000-2223-0014-IB-Initial Budget-GRADS- Childcare $4000
2. Doc. ID: 057-000-2223-0015-IB-Initial Budget-GRADS-Instruction $8000
3. Doc. ID: 057-000-2223- 0016-M-Maintenance-Student Supp Academic Achievement
Title IV
4. Doc. ID: 057-000-2223-0017-M-Maintenance-English Language Acquisition
5. Doc. ID: 057-000-2223-0018-M-Maintenance- Migrant Children Education
6. Doc. ID: 057-000-2223-0019-T-Transfer- Migrant Children Education
7. Doc. ID: 057-000-2223-0020-M-Maintenance-Teacher/Principal Training & Recruiting
8. Doc. ID: 057-000-2223-0021-M-Maintenance-Family Income Index
9. Doc. ID: 057-000-2223-0022-M-Maintenance Comprehensive Literacy State
Development (CLSD) Grants
10. Doc. ID: 057-000-2223-0023-M-Maintenance-Operational
11. Doc. ID: 057-000-2223-0024-M-Maintenance-Operational
12. Doc. ID: 057-000-2223-0025-M-Maintenance-Pupil Transportation
13. Doc. ID: 057-000-2223-0026-M-Maintenance-Food Service
14. Doc. ID: 057-000-2223-0027-M-Maintenance-Non-Instructional Support
15. Doc. ID: 057-000-2223-0028-T-Transfer-Non-Instructional Support
16. Doc. ID: 057-000-2223-0029-M-Maintenance-Entitlement IDEA-B
17. Doc. ID: 057-000-2223-0030-M-Maintenance-Entitlement IDEA-B
18. Doc. ID: 057-000-2223-0031-M-Maintenance-Preschool IDEA-B
19. Doc. ID: 057-000-2223-0032-M-Maintenance-Title XIX MEDICAID 3/21 Years
20. Doc. ID: 057-000-2223-0033-M-Maintenance-Schools Covid-19 Testing Program DOH
21. Doc. ID: 057-000-2223-0034-M-Maintenance-SB-9 State Match Cash
22. Doc. ID: 057-000-2223-0035-M-Maintenance-PreK-Initiative
23. Doc. ID: 057-000-2223-0036-I-Increase-Operational $1054
24. Doc. ID: 057-000-2223-0037-I-Increase-Food Services $1345
25. Doc. ID: 057-000-2223-0038-I-Increase-Non-Instructional Support $1270
26. Doc. ID: 057-000-2223-0039-I-Increase-Capital Improvements SB-9 Local $2050
VISION – All students will be productive and successful citizens.
MISSION STATEMENT – The Portales Municipal School District will provide all students a quality education.
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27. Doc. ID: 057-000-2223-0040-M-Maintenance-Comprehensive Literacy State
Development (CLSD)Grants
28. Doc. ID: 057-000-2223-0041-M-Maintenance-Title I-ESEA
29. Doc. ID: 057-000-2223-0043-T-Transfer-Title I-ESEA
30. Doc. ID: 057-000-2223-0044-M-Maintenance-ARP ESSER III CDFA
31. Doc. ID: 057-000-2223-0045-M-Maintenance-CRRSA, ESSER II
32. Doc. ID: 057-000-2223-0046-M-Maintenance-CRRSA, ESSER II
33. Doc. ID: 057-000-2223-0047-M-Maintenance-CRRSA, ESSER II
34. Doc. ID: 057-000-2223-0048-M-Maintenance-ARP ESSER III CDFA
35. Doc. ID: 057-000-2223-0049-T-Transfer-ARP ESSER III CDFA
36. Doc. ID: 057-000-2223-0050-M-Maintenance Operational
37. Doc. ID: 057-000-2223-0051-M-Maintenance Operational
38. Doc. ID: 057-000-2223-0052-M-Maintenance Pupil Transportation
39. Doc. ID: 057-000-2223-0053-M-Maintenance Food Services
40. Doc. ID: 057-000-2223-0054-M-Maintenance Non-Instructional Support
41. Doc. ID: 057-000-2223-0056-M-Maintenance Entitlement IDEA-B
42. Doc. ID: 057-000-2223-0057-M-Maintenance Comprehensive Literacy State
Development (CLSD)
43. Doc. ID: 057-000-2223-0058-T-Transfer Entitlement IDEA-B
44. Doc. ID: 057-000-2223-0059-M-Maintenance ARP ESSER III CDFA
45. Doc. ID: 057-000-2223-0060-M-Maintenance Family Income Index
46. Doc. ID: 057-000-2223-0063-M-Maintenance Title I-ESEA
47. Doc. ID: 057-000-2223-0065-M-Maintenance Student Supp Academic Achievement
Title IV
48. Doc. ID: 057-000-2223-0066-I-Increase Non-Instructional Support $1042
49. Doc. ID: 057-000-2223-0067-M-Maintenance Title I-ESEA
50. Doc. ID: 057-000-2223-0068-M-Maintenance ARP ESSER III CDFA
51. Doc. ID: 057-000-2223-0069-I-Increase GOB Library $1
52. Doc. ID: 057-000-2223-0071-T-Transfer ARP ESSER III CDFA
53. Doc. ID: 057-000-2223-0072-IB-Initial Budget 27412 AT-Risk Intervention Response
Fund $166,586
ITEM NUMBER IX. SUPERINTENDENT
A. Resolution No. 22-23-07 Declaring Fixed Assets Obsolete and Authorizing Auction,
Donation or Disposal
B. Approval of 2022-2023 Contract for Grads-Child Care Component and Instructional
Component
C. Approve Application for funding for the 2023-2028 Five-Year Facilities Master Plan from
PSCOC/PSFA
D. Approve the Portales Municipal School District Plan for Safe Return to In-Person Instruction
and Continuity of Services 2022.
E. Accept appropriation from the Public School Capital Outlay Council in the amount of
$1,138,172.00 for the maintenance and repair of public school buildings.
F. Discuss per diem for Board Members
Discuss / Possible Motion
ITEM NUMBER X. ADMINISTRATIVE REPORTS
A. Superintendent’s Discussion Items
1. Superintendent’s Report
2. Director’s & Principals Reports
VISION – All students will be productive and successful citizens.
MISSION STATEMENT – The Portales Municipal School District will provide all students a quality education.
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ITEM NUMBER XI. ANNOUNCEMENTS AND GENERAL COMMUNICATIONS
A. The next regular meeting of the Board of Education will be held on Monday October 11, 2022
at 6:00 p.m. in the BoardRoom of the L.C. Cozzens Administrative Offices at 501 S. Abilene. A
closed session may be held.
If you are an individual with a disability who is in need of a reader, amplifier, qualified sign
language interpreter,or any other form of auxiliary aide or service to attend or participate in
the hearing or meeting, please contact the Superintendent of Schools’ Office at the L.C.
Cozzens Administrative Offices at 501 S. Abilene, in Portales, New Mexico at least one (1)
week prior to the meeting or as soon as possible. Public documents, including the agenda
and minutes, can be provided in various accessible formats. Please contact the
Superintendent of Schools’ Office at 501 S. Abilene if a summary or other type of accessible
format is needed.
B. NMSBA Region V Meeting at Logan on September 20, 2022 from 5:30 p.m. – 8:30 p.m. There
may be a quorum present but no formal action will be taken.
C. Early Release at 1:00 p.m. Monday, October 3, 2022.
D. Fall Break on Friday, October 7, 2022. There will be no school and all offices will be closed.
E. Indigenous People’s Day on Monday, October 10, 2022. There will be no school and all offices
will be closed.
F. Parent/Teacher Conference on Monday, October 17, 2022 from 8 a.m. to 4 p.m.-No School.
