AGENDA
PORTALES MUNICIPAL SCHOOLS
BOARD OF EDUCATION
Regular Meeting August 9, 2021
Portales Junior High Cafeteria 6:00 p.m.

The meeting is open to the public and will be held at the Portales Junior High School Cafeteria located at 701
S. Chicago Ave. (700 E. 3rd St.), Portales, NM and through live webcast found at the following link or on the
Portales Municipal School District website. https://livestream.com/accounts/25937490 or
http://www.portalesschools.com (Scroll to webcasts)

 

This meeting will be held in compliance with the New Mexico “Open Meetings Act,” NMSA 1978, Chapter 10, Article 15.
The following agenda sets forth subjects of the meeting. The order in which the agenda is followed is subject to change by the
Board. If a topic on the agenda is permitted by law to be discussed in closed session, the Board may or may not, at that time, close
the meeting as to such topic. The agenda will be available at least seventy-two (72) hours prior to the meeting from the
Superintendent of Schools whose office is located at the L. C. Cozzens Administrative Offices located at 501 S. Abilene.
Any person desiring to address the Board should complete a “Request to Address the Board” form. The forms are
available at the door of the board meeting and should be submitted to the board president.The School Board President will
recognize those requests during the Public Comments portion of the meeting.

The meeting is also being conducted in accordance with the Americans With Disabilities Act (42 U.S.D. 12101
1991). The facility where the meeting is to be held is wheelchair accessible, and handicapped parking is available.
Sign interpretive services are available. Requests should be received at least one (1) week prior to the meeting. To
make arrangements for those or other handicapped services, please call 575-356-7000.
MEMBERS: Present Absent
Dr. Alan W. Garrett, President ⬜ ⬜
Randy Rankin, Vice President ⬜ ⬜
Rod Savage, Secretary ⬜ ⬜
Antonio R. Sanchez, Jr., Member ⬜ ⬜
Inez Rodriguez, Member ⬜ ⬜
Johnnie S. Cain, Superintendent
Others Present: Administrators
Principals
Assistant Principals
Others:
ITEM NUMBER I. CALL TO ORDER AND ROLL CALL
ITEM NUMBER II. INVOCATION AND PLEDGE OF ALLEGIANCE
ITEM NUMBER III. RECOGNITION OF SCHOOL OFFICIALS AND GUESTS
ITEM NUMBER IV. APPROVAL OF AGENDA
ITEM NUMBER V. APPROVAL OF MINUTES – Regular Meeting – July 12, 2021
ITEM NUMBER VI. PUBLIC COMMENTS
ITEM NUMBER VII. CONSENT AGENDA
Items are placed on the agenda so the Board, by unanimous consent, can designate those routine agenda items they
wish to be approved or acknowledged by one motion. If any item does not meet with the approval of all Board members,
that item will be heard when reached under the regular agenda.
1. Approval of Fixed Asset Disposal List Not Requiring State Auditor Approval
2. Monthly Financial Report
1. June 2021 (also posted on PMSD website)
VISION – All students will be productive and successful citizens.
MISSION STATEMENT – The Portales Municipal School District will provide all students a quality education.
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2. July 2021 (also on PMSD website)
3. Fourth Quarter Reports Approved by PED
1. Quarterly Cash Report
2. Quarterly Expenditures Report
3. Quarterly Revenue Report
4. Payment of bills and Expenditures (See www.portalesschools.com )
5. Personnel Report
6. Ratification of Budget Adjustment Request
1. Doc. ID: 057-000-2022-0002-IB Initial Budget NM Highway Dept Road $199,928
2. Doc. ID: 057-000-2022-0003-I Increase Operational $250,863
3. Doc. ID: 057-000-2022-0004-I Increase Food Services $79,092
4. Doc. ID: 057-000-2022-0005-I Increase Non Instructional Support $259,520
5. Doc. ID: 057-000-2022-0006-I Increase Bond Building $73,090
6. Doc. ID: 057-000-2022-0007-I Increase Capital Improvements HB-33 $589
7. Doc. ID: 057-000-2022-0008-I Increase Capital Improvements SB-9 Local $112,020
8. Doc. ID: 057-000-2022-0009-I Increase SB-9 State Match Cash $99,530
9. Doc. ID: 057-000-2022-0010-I Increase Debt Services $100,266
10. Doc. ID: 057-000-2022-0011-I Increase Total Ed Tech Debt Services Sub-Fund $13,648
11. Doc. ID: 057-000-2022-0012-M Maintenance Title I-ESEA
12. Doc. ID: 057-000-2022-0013-M Maintenance Title I-ESEA
13. Doc. ID: 057-000-2022-0014-T Transfer Title I-ESEA
14. Doc. ID: 057-000-2022-0015-M Maintenance CRRSA
15. Doc. ID: 057-000-2022-0016-M Maintenance CRRSA
16. Doc. ID: 057-000-2022-0017-T Transfer CRRSA
17. Doc. ID: 057-000-2022-0018-M Maintenance Title I-Stiving Readers
18. Doc. ID: 057-000-2022-0019-M Maintenance CLSD
19. Doc. ID: 057-000-2022-0020-M Maintenance CLSD
20. Doc. ID: 057-000-2022-0021-M Maintenance Migrant Children Education
21. Doc. ID: 057-000-2022-0022-M Maintenance Operational
22. Doc. ID: 057-000-2022-0023-M Maintenance Operational
23. Doc. ID: 057-000-2022-0024-M Maintenance Pupil Transportation
24. Doc. ID: 057-000-2022-0025-M Maintenance Food Services
25. Doc. ID: 057-000-2022-0026-M Maintenance Non Instructional Support
26. Doc. ID: 057-000-2022-0027-M Maintenance Entitlement IDEA-B
27. Doc. ID: 057-000-2022-0028-M Maintenance Entitlement IDEA-B
28. Doc. ID: 057-000-2022-0029-M Maintenance Title XIX Medicaid
29. Doc. ID: 057-000-2022-0030-M Maintenance Pre K Initiative
30. Doc. ID: 057-000-2022-0031-M Maintenance Capital Improvement
31. Doc. ID: 057-000-2022-0032-M Maintenance SB-9 State Match Cash
ITEM NUMBER VIII. SUPERINTENDENT.
A. Approval to make the wearing of masks and surveillance testing optional for District staff and
students.
B. Approval of 2021-2022 Finance Department Manual of Procedures-Sarah Stubbs
C. Approve completion and submission of the Elementary and Secondary School Emergency
Relief Fund American Rescue Plan funding application.
ITEM NUMBER IX. ADMINISTRATIVE REPORTS
A. Superintendent’s Discussion Items
1. Superintendent’s Report
2. Director’s & Principals Reports
ITEM NUMBER X. ANNOUNCEMENTS AND GENERAL COMMUNICATIONS
A. Back to School Information
a. August 9, 2021 Welcome Back District Breakfast, Serving line will begin at 7:30
a.m., presentation will begin at 8:15 a.m., PHS Cafeteria.
b. August 10-14, 2021 – Staff Professional Development
c. August 13, 2021 – District Open House
VISION – All students will be productive and successful citizens.
MISSION STATEMENT – The Portales Municipal School District will provide all students a quality education.
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d. August 16, 2021 – First Day Grades 3rd – 12th.
e. August 23, 2021 – First Day Grades K – 2nd.
f. August 24, 2021 – First Regular Day of School for PreK.
B. Labor Day Holiday, Monday, September 6, 2021. There will be no school and all offices will be
closed.
C. The next regular meeting of the Board of Education will be held on Monday September 13,
2021 at 6:00 p.m. in the BoardRoom of the L.C. Cozzens Administrative Offices at 501 S.
Abilene. A closed session may be held.
If you are an individual with a disability who is in need of a reader, amplifier, qualified sign
language interpreter,or any other form of auxiliary aide or service to attend or participate in
the hearing or meeting, please contact the Superintendent of Schools’ Office at the L.C.
Cozzens Administrative Offices at 501 S. Abilene, in Portales, New Mexico at least one (1)
week prior to the meeting or as soon as possible. Public documents, including the agenda
and minutes, can be provided in various accessible formats. Please contact the
Superintendent of Schools’ Office at 501 S. Abilene if a summary or other type of accessible
format is needed.
D. NMSBA Region V Meeting held September 21, 2021, held at Tucumcari Public Schools. A
quorum may be present; no formal action will be taken.
ITEM NUMBER XI. ADJOURNMENT
VISION – All students will be productive and s