Portales School Board

AGENDA
PORTALES MUNICIPAL SCHOOLS
BOARD OF EDUCATION

Regular Meeting October 10, 2023
Board Room 6:00 p.m.
This meeting will be held in compliance with the New Mexico “Open Meetings Act,” NMSA 1978, Chapter 10, Article 15.

The following agenda sets forth subjects of the meeting. The order in which the agenda is followed is subject to change by the Board. If a topic on the agenda is permitted by law to be discussed in closed session, the Board may or may not, at that time, close the meeting as to such topic. The agenda will be available at least seventy-two (72) hours prior to the meeting from the Superintendent of Schools whose office is located at the L. C. Cozzens Administrative Offices located at 501 S. Abilene.

Any person desiring to address the Board should complete a “Request to Address the Board” form. The forms are available at the door of the board meeting and should be submitted to the board president.The School Board President will recognize those requests during the Public Comments portion of the meeting. The meeting is also being conducted in accordance with the Americans With Disabilities Act (42 U.S.D. 12101 1991). The facility where the meeting is to be held is wheelchair accessible, and handicapped parking is available. Sign interpretive services are available. Requests should be received at least one (1) week prior to the meeting. To make arrangements for those or other handicapped services, please call 575-356-7000.

MEMBERS: Present Absent
Rod Savage, President ⬜ ⬜
Inez Rodriguez, Vice President ⬜ ⬜
Braden Fraze, Secretary ⬜ ⬜
Cade Standifer , Member ⬜ ⬜
Dustin Cabeldue, Member ⬜ ⬜
Johnnie S. Cain, Superintendent
Others Present: Administrators
Principals
Assistant Principals
Others:
ITEM NUMBER I. CALL TO ORDER AND ROLL CALL
ITEM NUMBER II. INVOCATION AND PLEDGE OF ALLEGIANCE
ITEM NUMBER III. RECOGNITION OF SCHOOL OFFICIALS AND GUESTS
ITEM NUMBER IV. APPROVAL OF AGENDA
ITEM NUMBER V. APPROVAL OF MINUTES – Regular Meeting – September 11, 2023
ITEM NUMBER VI. PROFESSIONAL AND STUDENT ORGANIZATION REPORTS
A. Portales High School Student Council Report, PJHS Student Council Report, Lindsey Student
Council Report.
ITEM NUMBER VII. PUBLIC COMMENTS
ITEM NUMBER VIII. CONSENT AGENDA
Items are placed on the agenda so the Board, by unanimous consent, can designate those routine agenda items they wish to be approved or acknowledged by one motion. If any item does not meet with the approval of all Board members, that item will be heard when reached under the regular agenda.
A. Approval of Fixed Asset Disposal List Not Requiring State Auditor Approval
B. Monthly Financial Report
1. Accounts Payable Vendor Charts
2. Accounts Payable Graph Charts
C. Payment of bills and Expenditures (See www.portalesschools.com )
D. Personnel Report
E. Donations- Anna Brock $20 to Student Council.
Kyleigh Knight, CPA – FWB Company $200 to Varsity Cheer Team.
VISION – All students will be productive and successful citizens.
MISSION STATEMENT – The Portales Municipal School District will provide all students a quality education.
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Wal-Mart- School supplies- binders, construction paper, school boxes, pencils,
markers, crayons, glue, tape, scissors, earbuds etc.
F. Out-of-State Travel- Wade Fraze- Girls BasketballDecember 7-9 Varsity to Stanton, Texas
December 7-9 Junior Varsity to Plains, Texas
December 19 JV & Varsity to Lubbock, Texas
December 27-29 Varsity to Littlefield, Texas
January 2 C/JV/Varsity to Frenship, Texas
Randy McBroom-Boys Basketball
December 7-9 JV & Varsity to Farwell, Texas
December 19 JV & Varsity to Lubbock, Texas
G. Ratification of Budget Adjustment Request
1. Doc. ID: 057-000-2324-0049-IB- Initial Budget- GRADS- Child Care $6,000
2. Doc. ID: 057-000-2324-0050-IB-Initial Budget-GRADS-Instruction $14,000
3. Doc. ID: 057-000-2324-0051-I-Increase Public School Capital Outlay $584,876
4. Doc. ID: 057-000-2324-0052-I-Increase Public School Capital Outlay $1,081,809
5. Doc. ID: 057-000-2324-0053-I-Increase Preschool IDEA-B $3,285
6. Doc. ID: 057-000-2324-0054-M-Maintenance Operational
7. Doc. ID: 057-000-2324-0055-M-Maintenance Operational
8. Doc. ID: 057-000-2324-0056-M-Maintenance Pupil Transportation
9. Doc. ID: 057-000-2324-0057-M-Maintenance Food Services
10. Doc. ID: 057-000-2324-0058-M-Maintenance Non-Instructional Support
11. Doc. ID: 057-000-2324-0059-M-Maintenance Entitlement IDEA-B
12. Doc. ID: 057-000-2324-0060-M-Maintenance Entitlement IDEA-B
13. Doc. ID: 057-000-2324-0061-M-Maintenance Preschool IDEA-B
14. Doc. ID: 057-000-2324-0062-M-Maintenance Carl D Perkins Secondary-Redistribution
15. Doc. ID: 057-000-2324-0063-M-Maintenance Individuals with Disabilities Education
Act
16. Doc. ID: 057-000-2324-0064-M-Maintenance PreK Initiative
17. Doc. ID: 057-000-2324-0065-M-Maintenance Capital Improvements HB-33
18. Doc. ID: 057-000-2324-0066-M-Maintenance Capital Improvements SB-9 Local
19. Doc. ID: 057-000-2324-0067-M-Maintenance Education of Migratory Children, Title I
Part C
20. Doc. ID: 057-000-2324-0068-M-Maintenance Title I Part A- ESEA
21. Doc. ID: 057-000-2324-0069-M-Maintenance Teacher/Principal Training & Recruiting
22. Doc. ID: 057-000-2324-0070-T-Transfer Rural & Low Income Schools
23. Doc. ID: 057-000-2324-0071-M-Maintenance ARP ESSER III
24. Doc. ID: 057-000-2324-0072-I-Increase Capital Improvements SB-9 Local
25. Doc. ID: 057-000-2324-0073-M-Maintenance ARP ESSER III
26. Doc. ID: 057-000-2324-0074-T-Transfer ARP ESSER III
27. Doc. ID: 057-000-2324-0076-M-Maintenance Comprehensive Literacy State
Development (CLSD) Grants
28. Doc. ID: 057-000-2324-0077-M-Maintenance Comprehensive Literacy State
Development (CLSD) Grants
29. Doc. ID: 057-000-2324-0078-M-Maintenance Title I Part A – ESEA
ITEM NUMBER IX. SUPERINTENDENT
A. Resolution No. 23-24-04 Declaring Fixed Assets Obsolete and Authorizing Auction, Donation
or Disposal
B. Approval of the 2023-2024 Contract for GRADS- Child Care Component and Instructional
Component.
C. Adoption of Board of Education Policy Manual Revisions
1. E-2650 EEAFA TRANSPORTATION TO STUDENT ACTIVITIES
2. E-2850 EEB BUSINESS AND PERSONNEL TRANSPORTATION
SERVICES
D. Revision of the Board of Education Policy Manual for First Reading
1. A-0250 AC NONDISCRIMINATION / EQUAL OPPORTUNITY
ITEM NUMBER X. ADMINISTRATIVE REPORTS
A. Superintendent’s Discussion Items
VISION – All students will be productive and successful citizens.
MISSION STATEMENT – The Portales Municipal School District will provide all students a quality education.
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1. Superintendent’s Report
2. Satchel Pulse Presentation- Mrs. Flen, Christian Garcia
3. Director’s & Principals Reports
ITEM NUMBER XI. ANNOUNCEMENTS AND GENERAL COMMUNICATIONS
A. The next regular meeting of the Board of Education will be held on Monday, November 13,
2023 at 6:00 p.m. in the BoardRoom of the L.C. Cozzens Administrative Offices at 501 S.
Abilene. A closed session may be held.
If you are an individual with a disability who is in need of a reader, amplifier, qualified sign
language interpreter,or any other form of auxiliary aide or service to attend or participate in
the hearing or meeting, please contact the Superintendent of Schools’ Office at the L.C.
Cozzens Administrative Offices at 501 S. Abilene, in Portales, New Mexico at least one (1)
week prior to the meeting or as soon as possible. Public documents, including the agenda
and minutes, can be provided in various accessible formats. Please contact the
Superintendent of Schools’ Office at 501 S. Abilene if a summary or other type of accessible
format is needed.
B. October 20, 27 will be Early Release Days at 1:00 p.m. Staff will have professional
development.
ITEM NUMBER XII. EXECUTIVE SESSION
It is the recommendation of the Superintendent that the Board recess to Executive Session in
compliance with the New Mexico “Open Meetings Act”, Section 10-15-1 Paragraph (H) (2)
Limited Personnel Matters.
“The Matters discussed in the closed session were limited only to those specified in the
motion for closure.”