AGENDA
PORTALES MUNICIPAL SCHOOLS
BOARD OF EDUCATION

Regular Meeting July 10, 2023
Board Room 6:00 p.m.
This meeting will be held in compliance with the New Mexico “Open Meetings Act,” NMSA 1978, Chapter 10, Article 15.

The following agenda sets forth subjects of the meeting. The order in which the agenda is followed is subject to change by the Board. If a topic on the agenda is permitted by law to be discussed in closed session, the Board may or may not, at that time, close the meeting as to such topic. The agenda will be available at least seventy-two (72) hours prior to the meeting from the Superintendent of Schools whose office is located at the L. C. Cozzens Administrative Offices located at 501 S. Abilene.

Any person desiring to address the Board should complete a “Request to Address the Board” form. The forms are  available at the door of the board meeting and should be submitted to the board president.The School Board President will recognize those requests during the Public Comments portion of the meeting. The meeting is also being conducted in accordance with the Americans With Disabilities Act (42 U.S.D. 12101 1991). The facility where the meeting is to be held is wheelchair accessible, and handicapped parking is available.

Sign interpretive services are available. Requests should be received at least one (1) week prior to the meeting. To make arrangements for those or other handicapped services, please call 575-356-7000.
MEMBERS: Present Absent
Rod Savage, President ⬜ ⬜
Inez Rodriguez, Vice President ⬜ ⬜
Braden Fraze, Secretary ⬜ ⬜
Cade Standifer , Member ⬜ ⬜
Dustin Cabeldue, Member ⬜ ⬜
Johnnie S. Cain, Superintendent
Others Present: Administrators
Principals
Assistant Principals
Others:
ITEM NUMBER I. CALL TO ORDER AND ROLL CALL
ITEM NUMBER II. INVOCATION AND PLEDGE OF ALLEGIANCE
ITEM NUMBER III. RECOGNITION OF SCHOOL OFFICIALS AND GUESTS
ITEM NUMBER IV. APPROVAL OF AGENDA
ITEM NUMBER V. APPROVAL OF MINUTES – Regular Meeting – June 12, 2023
ITEM NUMBER VI. PUBLIC COMMENTS
ITEM NUMBER VII. CONSENT AGENDA

Items are placed on the agenda so the Board, by unanimous consent, can designate those routine agenda items they wish to be approved or acknowledged by one motion. If any item does not meet with the approval of all Board members, that item will be heard when reached under the regular agenda.
A. Personnel Report
B. Out-of-State- JD to Nashville Tennessee July 23-28, 2023 Powerschool University- Per NMAC
2.42.2 Employee incurring lodging expenses of $215 per night including taxes must get Board
approval prior to entering purchase order. Hotel rate approval of $259+tax (5 night stay)
C. Ratification of Budget Adjustment Request (Pages )
1. Doc. ID: 057-000-2223-0313-T-Transfer Rural & Low Income Schools
2. Doc. ID: 057-000-2223-0314-M-Maintenance Operational
3. Doc. ID: 057-000-2223-0315-M-Maintenance Operational
4. Doc. ID: 057-000-2223-0316-M-Maintenance Pupil Transportation
5. Doc. ID: 057-000-2223-0317-M-Maintenance Local Revenue Operational
VISION – All students will be productive and successful citizens.
MISSION STATEMENT – The Portales Municipal School District will provide all students a quality education.
Page 2
6. Doc. ID: 057-000-2223-0318-M-Maintenance Food Services
7. Doc. ID: 057-000-2223-0319-M-Maintenance Non-Instructional Support
8. Doc. ID: 057-000-2223-0320-M-Maintenance Entitlement IDEA-B
9. Doc. ID: 057-000-2223-0321-M-Maintenance Entitlement IDEA-B
10. Doc. ID: 057-000-2223-0322-M-Maintenance Preschool IDEA-B
11. Doc. ID: 057-000-2223-0323-M-Maintenance Teacher/Principal Training & Recruiting
12. Doc. ID: 057-000-2223-0324-M-Maintenance Rural & Low Income Schools
13. Doc. ID: 057-000-2223-0325-M-Maintenance Student Supp Academic Achievement
Title IV
14. Doc. ID: 057-000-2223-0326-M-Maintenance Comprehensive Literacy State
Development (CLSD) Grants
15. Doc. ID: 057-000-2223-0327-M-Maintenance CRRSA, ESSER II
16. Doc. ID: 057-000-2223-0328-M-Maintenance CRRSA, ESSER II
17. Doc. ID: 057-000-2223-0329-M-Maintenance ARP, ESSER III
18. Doc. ID: 057-000-2223-0330-M-Maintenance ARP, ESSER III
19. Doc. ID: 057-000-2223-0331-M-Maintenance ARP, ESSER III
20. Doc. ID: 057-000-2223-0332-M-Maintenance PreK Initiative
21. Doc. ID: 057-000-2223-0333-M-Maintenance Family Income Index
22. Doc. ID: 057-000-2223-0334-M-Maintenance Risk Intervention Response Fund (AIR)
23. Doc. ID: 057-000-2223-0335-M-Maintenance Career Technical Education Program
(Pilot)
24. Doc. ID: 057-000-2223-0336-M-Maintenance GRADS- Instruction
25. Doc. ID: 057-000-2223-0337-M-Maintenance Public School Capital Outlay
26. Doc. ID: 057-000-2223-0338-M-Maintenance Capital Improvements HB-33
27. Doc. ID: 057-000-2223-0339-I-Increase Local Revenue Operational $6,800
28. Doc. ID: 057-000-2223-0340-I-Increase Capital Improvements HB-33 $16,324
29. Doc. ID: 057-000-2223-0341-I-Increase Capital Improvements SB-9 Local $31,644
30. Doc. ID: 057-000-2223-0342-I-Increase GO Debt Services $80,357
ITEM NUMBER VIII. SUPERINTENDENT
A. Resolution No. 23-24-01 Notice of Public Meetings
B. Waive the nepotism rule to allow for summer employment of the Superintendent’s son.
C. Approval of the Title IV Part A Student Support and Academic Enrichment (SSAE) Application
for School Year 2023-2024.
ITEM NUMBER IX. ADMINISTRATIVE REPORTS
A. Superintendent’s Discussion Items
1. Superintendent’s Report
A. Sara Hunton will present District Academic Data.
2. Director’s & Principals Reports
ITEM NUMBER X. ANNOUNCEMENTS AND GENERAL COMMUNICATIONS
A. Back to School Information
1. August 7-8, 2023 Professional Development
2. August 8, 2023 Welcome Back District Breakfast 8:00 a.m. at PHS Cafeteria
3. August 9, 2023 Open House
4. August 10, 2023 First Day for Grades 7th-12th
5. August 16, 2023 First Day for Pre K – 6th
B. The next regular meeting of the Board of Education will be held on Monday, August 14, 2023 at
6:00 p.m. in the Board Room of the L.C. Cozzens Administrative Offices at 501 S. Abilene. A
closed session may be held.

If you are an individual with a disability who is in need of a reader, amplifier, qualified sign
language interpreter, or any other form of auxiliary aide or service to attend or participate in
the hearing or meeting, please contact the Superintendent of Schools’ Office at the L.C.
Cozzens Administrative Offices at 501 S. Abilene, in Portales, New Mexico at least one (1)
week prior to the meeting or as soon as possible. Public documents, including the agenda
and minutes, can be provided in various accessible formats. Please contact the
Superintendent of Schools’ Office at 501 S. Abilene if a summary or other type of accessible
format is needed.