AGENDA
PORTALES MUNICIPAL SCHOOLS
BOARD OF EDUCATION

Regular Meeting November 14, 2022
Board Room 6:00 p.m.
This meeting will be held in compliance with the New Mexico “Open Meetings Act,” NMSA 1978, Chapter 10, Article 15.  The following agenda sets forth subjects of the meeting. The order in which the agenda is followed is subject to change by the Board. If a topic on the agenda is permitted by law to be discussed in closed session, the Board may or may not, at that time, close the meeting as to such topic. The agenda will be available at least seventy-two (72) hours prior to the meeting from the Superintendent of Schools whose office is located at the L. C. Cozzens Administrative Offices located at 501 S. Abilene.
Any person desiring to address the Board should complete a “Request to Address the Board” form. The forms are available at the door of the board meeting and should be submitted to the board president.The School Board President will recognize those requests during the Public Comments portion of the meeting.
The meeting is also being conducted in accordance with the Americans With Disabilities Act (42 U.S.D. 12101
1991). The facility where the meeting is to be held is wheelchair accessible, and handicapped parking is available.

Sign interpretive services are available. Requests should be received at least one (1) week prior to the meeting. To make arrangements for those or other handicapped services, please call 575-356-7000.
MEMBERS: Present Absent
Rod Savage, President ⬜ ⬜
Inez Rodriguez, Vice President ⬜ ⬜
Braden Fraze, Secretary ⬜ ⬜
Cade Standifer , Member ⬜ ⬜
Dustin Cabeldue, Member ⬜ ⬜
Johnnie S. Cain, Superintendent
Others Present: Administrators
Principals
Assistant Principals
Others:
ITEM NUMBER I. CALL TO ORDER AND ROLL CALL
ITEM NUMBER II. INVOCATION AND PLEDGE OF ALLEGIANCE
ITEM NUMBER III. RECOGNITION OF SCHOOL OFFICIALS AND GUESTS
ITEM NUMBER IV. APPROVAL OF AGENDA
ITEM NUMBER V. APPROVAL OF MINUTES – Regular Meeting – October 11, 2022
ITEM NUMBER VI. PROFESSIONAL AND STUDENT ORGANIZATION REPORTS
A. Portales High School Student Council Report
ITEM NUMBER VII. PUBLIC COMMENTS
ITEM NUMBER VIII. CONSENT AGENDA
Items are placed on the agenda so the Board, by unanimous consent, can designate those routine agenda items they
wish to be approved or acknowledged by one motion. If any item does not meet with the approval of all Board members,
that item will be heard when reached under the regular agenda.
A. Approval of Fixed Asset Disposal List Not Requiring State Auditor Approval (Page )
B. Monthly Financial Report
1. Accounts Payable Vendor Charts
2. Accounts Payable Graph Charts
VISION – All students will be productive and successful citizens.
MISSION STATEMENT – The Portales Municipal School District will provide all students a quality education.
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C. First Quarter Reports Approved by PED
1. Quarterly Cash Report
2. Quarterly Expenditures Report
3. Quarterly Revenue Report
D. Payment of bills and Expenditures (See www.portalesschools.com )
E. Personnel Report
F. Donations- City of Portales-School Supplies
G. Ratification of Budget Adjustment Request
1. Doc. ID: 057-000-2223-0094-I-Increase Preschool IDEA-B $23,857
2. Doc. ID: 057-000-2223-0095-IB-Initial Budget Public School Capital Outlay $1,138,172
3. Doc. ID: 057-000-2223-0096-I-Increase Operational $22,811
4. Doc. ID: 057-000-2223-0097-I-Increase Operational $6,045
5. Doc. ID: 057-000-2223-0098-I-Increase Operational $115,187
6. Doc. ID: 057-000-2223-0099-I-Increase Capital Improvements HB-33 $506
7. Doc. ID: 057-000-2223-0100-I-Increase Capital Improvements SB-9 Local $7,113
8. Doc. ID: 057-000-2223-0101-I-Increase GO Debt Services $9,013
9. Doc. ID: 057-000-2223-0102-I-Increase NM Schools Covid-19 Testing Program DOH
$2,792
10. Doc. ID: 057-000-2223-0103-T-Transfer Entitlement IDEA-B
11. Doc. ID: 057-000-2223-0104-T-Transfer Migrant Children Education
12. Doc. ID: 057-000-2223-0105-M-Maintenance Operational
13. Doc. ID: 057-000-2223-0106-M-Maintenance Operational
14. Doc. ID: 057-000-2223-0107-M-Maintenance Pupil Transportation
15. Doc. ID: 057-000-2223-0108-M-Maintenance Food Services
16. Doc. ID: 057-000-2223-0109-M-Maintenance Non-Instructional Support
17. Doc. ID: 057-000-2223-0110-M-Maintenance PreK Initiative
18. Doc. ID: 057-000-2223-0111-M-Maintenance Family Income Index
19. Doc. ID: 057-000-2223-0112-M-Maintenance At- Risk Intervention Response Fund (AIR
20. Doc. ID: 057-000-2223-0113-M-Maintenance Career Technical Education Program
(PILOT)
21. Doc. ID: 057-000-2223-0114-M-Maintenance GRADS-Instruction
22. Doc. ID: 057-000-2223-0116-T-Transfer NM Schools Covid-19 Testing Program DOH
23. Doc. ID: 057-000-2223-0117-M-Maintenance Student Supp Academic Achievement
Title IV
24. Doc. ID: 057-000-2223-0119-T-Transfer Comprehensive Literacy State Development
(CLSD) Grants
25. Doc. ID: 057-000-2223-0120-M-Maintenance CRRSA, ESSER II
26. Doc. ID: 057-000-2223-0121-M-Maintenance Title I Part A- ESEA
27. Doc. ID: 057-000-2223-0122-M-Maintenance ARP ESSER III CDFA
28. Doc. ID: 057-000-2223-0123-M-Maintenance ARP ESSER III CDFA
29. Doc. ID: 057-000-2223-0124-T-Transfer ARP ESSER III CDFA
ITEM NUMBER IX. SUPERINTENDENT
A. Resolution No. 22-23-09 Declaring Fixed Assets Obsolete and Authorizing Auction, Donation
or Disposal
B. Award RFP 22-23-0002 Feasibility Study to Capital Asset Engineering LLC for James
Elementary & Portales High School
C. Approve Portales High School Student Council Can Food Drive and request to provide
December 16th as a vacation day if the goal is met.
D. Accept proposal for construction of the high school outdoor athletic complex project with Nick
Griego and Son Construction in an amount not to exceed $2,008,906.24.
E. Approve roof replacement quote and contract to WWRC, Inc. for installation of TPO roof over
the main building at Portales Junior High School in the amount of $432,139.78.
F. Award ITB 22-23-0003 for Ag Truck to Hamilton GM Country
ITEM NUMBER X. ADMINISTRATIVE REPORTS
A. Superintendent’s Discussion Items
1. Superintendent’s Report
2. Director’s & Principals Reports
VISION – All students will be productive and successful citizens.
MISSION STATEMENT – The Portales Municipal School District will provide all students a quality education.
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ITEM NUMBER XI. ANNOUNCEMENTS AND GENERAL COMMUNICATIONS
A. The next regular meeting of the Board of Education will be held on Monday, December 12,
2022 at 6:00 p.m. in the BoardRoom of the L.C. Cozzens Administrative Offices at 501 S.
Abilene. A closed session may be held.
If you are an individual with a disability who is in need of a reader, amplifier, qualified sign
language interpreter,or any other form of auxiliary aide or service to attend or participate in
the hearing or meeting, please contact the Superintendent of Schools’ Office at the L.C.
Cozzens Administrative Offices at 501 S. Abilene, in Portales, New Mexico at least one (1)
week prior to the meeting or as soon as possible. Public documents, including the agenda
and minutes, can be provided in various accessible formats. Please contact the
Superintendent of Schools’ Office at 501 S. Abilene if a summary or other type of accessible
format is needed.
B. The ENMERC Meeting Legislative Dinner and Forum of Educational Issues, is November 28th,
at 6:00 p.m. ENMU, Campus Union Ballroom. There may be a quorum of the Board Present.
No action will be taken.
C. Thanksgiving Recess Begins November 21-25, 2022. There will be No School and all offices
will be closed.
ITEM NUMBER XII. EXECUTIVE SESSION
It is the recommendation of the Superintendent that the Board recess to Executive Session in
compliance with the New Mexico “Open Meetings Act”, Section 10-15-1 Paragraph (H) (2)
Limited Personnel Matters and more specifically the Evaluation of the Superintendent.
“The Matters discussed in the closed session were limited only to those specified in the
motion for closure.”
ITEM NUMBER XIII. ADJOURNMENT