AGENDA
PORTALES MUNICIPAL SCHOOLS
BOARD OF EDUCATION
Regular Meeting November 13, 2023
Board Room 6:00 p.m.
This meeting will be held in compliance with the New Mexico “Open Meetings Act,” NMSA 1978, Chapter 10, Article 15.
The following agenda sets forth subjects of the meeting. The order in which the agenda is followed is subject to change by the Board. If a topic on the agenda is permitted by law to be discussed in closed session, the Board may or may not, at that time, close the meeting as to such topic. The agenda will be available at least seventy-two (72) hours prior to the meeting from the Superintendent of Schools whose office is located at the L. C. Cozzens Administrative Offices located at 501 S. Abilene.
Any person desiring to address the Board should complete a “Request to Address the Board” form. The forms are available at the door of the board meeting and should be submitted to the board president.The School Board President will recognize those requests during the Public Comments portion of the meeting.
The meeting is also being conducted in accordance with the Americans With Disabilities Act (42 U.S.D. 12101
1991). The facility where the meeting is to be held is wheelchair accessible, and handicapped parking is available.
Sign interpretive services are available. Requests should be received at least one (1) week prior to the meeting. To make arrangements for those or other handicapped services, please call 575-356-7000.
MEMBERS: Present Absent
President ⬜ ⬜
Inez Rodriguez, Vice President ⬜ ⬜
Braden Fraze, Secretary ⬜ ⬜
Cade Standifer , Member ⬜ ⬜
Dustin Cabeldue, Member ⬜ ⬜
Johnnie S. Cain, Superintendent
Others Present: Administrators
Principals
Assistant Principals
Others:
ITEM NUMBER I. CALL TO ORDER AND ROLL CALL
ITEM NUMBER II. INVOCATION AND PLEDGE OF ALLEGIANCE
ITEM NUMBER III. RECOGNITION OF SCHOOL OFFICIALS AND GUESTS
ITEM NUMBER IV. APPROVAL OF AGENDA
ITEM NUMBER V. APPROVAL OF MINUTES – Regular Meeting – October 10, 2023
ITEM NUMBER VI. SPECIAL ACTION ITEMS –
A. Consider the appointment of Cade Skinner to fill the unexpired term of Rod Savage.
B. Possible swearing in of New Board member.
C. Reorganization of the Board of Education:
President:
Vice President:
Secretary:
ITEM NUMBER VII. PROFESSIONAL AND STUDENT ORGANIZATION REPORTS
A. Portales High School Student Council Report
B. Portales Junior High Student Council Report
C. Portales Lindsey-Steiner Student Council Report
VISION – All students will be productive and successful citizens.
MISSION STATEMENT – The Portales Municipal School District will provide all students a quality education.
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ITEM NUMBER VIII. PUBLIC COMMENTS
ITEM NUMBER IX. CONSENT AGENDA
Items are placed on the agenda so the Board, by unanimous consent, can designate those routine agenda items they wish to be approved or acknowledged by one motion. If any item does not meet with the approval of all Board members, that item will be heard when reached under the regular agenda.
A. Approval of Fixed Asset Disposal List Not Requiring State Auditor Approval
B. Monthly Financial Report
1. Accounts Payable Vendor Charts
2. Accounts Payable Graph Charts
C. Payment of bills and Expenditures (See www.portalesschools.com )
D. Personnel Report
E. Donations- Wal-mart- 12 boxes of loose leaf paper and school boxes
Creighton’s Town & Country- $250 to Portales FFA
Veggie Shack- 16 Carving pumpkins for Science Club at James
New Mexico Activities Association Foundation -$250 to purchase student
leadership program booklets for athletes
F. Out-of-State Travel- Tamara Price- BPA National Leadership Conference- May 10-14, 2024.
Per NMAC 2.42.2 Employee incurring lodging expenses of $215 per night including taxes
must get Board approval prior to entering the purchase order. Hotel Rates are $269 to
$289 + taxes 17.4% (subject to change).
G. Ratification of Budget Adjustment Request
1. Doc. ID: 057-000-2324-0079-I-Increase GOB Library $47,513
2. Doc. ID: 057-000-2324-0081-T-Transfer-Title I Part A-ESEA
3. Doc. ID: 057-000-2324-0083-M-Maintenance Bilingual Multicultural Ed Laws of 2023,
Session 1, Chapter 210, Sec 4, Item I
4. Doc. ID: 057-000-2324-0084-M-Maintenance ARP ESSER III
5. Doc. ID: 057-000-2324-0085-M-Maintenance ARP ESSER III
6. Doc. ID: 057-000-2324-0086-M-Maintenance Operational
7. Doc. ID: 057-000-2324-0087-M-Maintenance Operational
8. Doc. ID: 057-000-2324-0088-M-Maintenance Pupil Transportation
9. Doc. ID: 057-000-2324-0089-M-Maintenance Food Services
10. Doc. ID: 057-000-2324-0090-M-Maintenance Non-Instructional Support
11. Doc. ID: 057-000-2324-0091-M-Maintenance Entitlement IDEA-B
12. Doc. ID: 057-000-2324-0092-M-Maintenance Entitlement IDEA-B
13. Doc. ID: 057-000-2324-0093-M-Maintenance Individuals with Disabilities Education
Act (IDEA) American Rescue Plan Act of 2021 (ARP)
14. Doc. ID: 057-000-2324-0094-M-Maintenance Individuals with Disabilities Education
Act (IDEA) American Rescue Plan Act of 2021 (ARP)
15. Doc. ID: 057-000-2324-0095-M-Maintenance PreK Initiative
16. Doc. ID: 057-000-2324-0096-M-Maintenance PreK Initiative
17. Doc. ID: 057-000-2324-0099-I-Increase School Buses $211,718
ITEM NUMBER X. SUPERINTENDENT
A. Approve Portales High School Student Council Can Food Drive and request to provide
December 22nd as a vacation day if the goal is met.
B. Resolution No. 23-24-05 Authorizing and Approving Payments to National Honor Society
C. Resolution No. 23-24-06 Declaring Fixed Assets Obsolete and Authorizing Auction, Donation
or Disposal
D. Approval of the Cash Transfer Request from 28211 to 11000.
E. Approve the application letter for Broadband Deficiencies Correction Program (BDCP) Award.
E. Approve Removal of Bank Account Signatures of previous Board Member Rod Savage
and add Signature of Newly Elected Board Member Cade Skinner.
F Approve high school math department change of curriculum from Carnegie Math to Pearson
Math.
VISION – All students will be productive and successful citizens.
MISSION STATEMENT – The Portales Municipal School District will provide all students a quality education.
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G. Adoption of Board of Education Policy Manual Revisions
1. A-0250 AC NONDISCRIMINATION / EQUAL OPPORTUNITY
ITEM NUMBER XI. ADMINISTRATIVE REPORTS
A. Superintendent’s Discussion Items
1. Superintendent’s Report
A. VISTAS DATA- Sara Hunton
2. Director’s & Principals Reports
ITEM NUMBER XII. ANNOUNCEMENTS AND GENERAL COMMUNICATIONS
A. The next regular meeting of the Board of Education will be held on Monday, December 11,
2023 at 6:00 p.m. in the BoardRoom of the L.C. Cozzens Administrative Offices at 501 S.
Abilene. A closed session may be held.
If you are an individual with a disability who is in need of a reader, amplifier, qualified sign
language interpreter,or any other form of auxiliary aide or service to attend or participate in
the hearing or meeting, please contact the Superintendent of Schools’ Office at the L.C.
Cozzens Administrative Offices at 501 S. Abilene, in Portales, New Mexico at least one (1)
week prior to the meeting or as soon as possible. Public documents, including the agenda
and minutes, can be provided in various accessible formats. Please contact the
Superintendent of Schools’ Office at 501 S. Abilene if a summary or other type of accessible
format is needed.
B. The ENMERC Meeting Legislative Dinner and Forum of Educational Issues, is November 27th,
at 6:00 p.m. ENMU, Campus Union Ballroom. There may be a quorum of the Board Present.
No action will be taken.
C. Thanksgiving Recess Begins November 20-24, 2022. There will be No School and all offices
will be closed.
ITEM NUMBER XIII. ADJOURNMENT