AGENDA
PORTALES MUNICIPAL SCHOOLS
BOARD OF EDUCATION

Regular Meeting February 12, 2024
Board Room 6:00 p.m.
This meeting will be held in compliance with the New Mexico “Open Meetings Act,” NMSA 1978, Chapter 10, Article 15. The following agenda sets forth subjects of the meeting. The order in which the agenda is followed is subject to change by the Board. If a topic on the agenda is permitted by law to be discussed in closed session, the Board may or may not, at that time, close the meeting as to such topic. The agenda will be available at least seventy-two (72) hours prior to the meeting from the Superintendent of Schools whose office is located at the L. C. Cozzens Administrative Offices located at 501 S. Abilene.

Any person desiring to address the Board should complete a “Request to Address the Board” form. The forms are available at the door of the board meeting and should be submitted to the board president.The School Board President will recognize those requests during the Public Comments portion of the meeting.
The meeting is also being conducted in accordance with the Americans With Disabilities Act (42 U.S.D. 12101
1991). The facility where the meeting is to be held is wheelchair accessible, and handicapped parking is available.

Sign interpretive services are available. Requests should be received at least one (1) week prior to the meeting. To make arrangements for those or other handicapped services, please call 575-356-7000.
MEMBERS: Present Absent
Inez Rodriguez, President ⬜ ⬜
Braden Fraze, Vice President ⬜ ⬜
Cade Standifer, Secretary ⬜ ⬜
Dustin Cabeldue , Member ⬜ ⬜
Johnnie S. Cain, Superintendent
Others Present: Administrators
Principals
Assistant Principals
Others:
ITEM NUMBER I. CALL TO ORDER AND ROLL CALL
ITEM NUMBER II. INVOCATION AND PLEDGE OF ALLEGIANCE
ITEM NUMBER III. SWEARING IN OF NEWLY ELECTED BOARD MEMBER- Judge Christopher Mitchell
ITEM NUMBER IV. RECOGNITION OF SCHOOL OFFICIALS AND GUESTS
ITEM NUMBER V. APPROVAL OF AGENDA
ITEM NUMBER VI. APPROVAL OF MINUTES – Regular Meeting – January 16, 2024
ITEM NUMBER VII. PROFESSIONAL AND STUDENT ORGANIZATION REPORTS
A. Portales High School Student Council Report
B. Portales Junior High School Student Council Report
C. Portales Lindsey Steiner-Student Council Report
ITEM NUMBER VIII. PUBLIC COMMENTS-Elaine Coddington
ITEM NUMBER IX. CONSENT AGENDA
Items are placed on the agenda so the Board, by unanimous consent, can designate those routine agenda items they wish to be approved or acknowledged by one motion. If any item does not meet with the approval of all Board members, that item will be heard when reached under the regular agenda.
VISION – All students will be productive and successful citizens.
MISSION STATEMENT – The Portales Municipal School District will provide all students a quality education.

A. Approval of Fixed Asset Disposal List Not Requiring State Auditor Approval
B. Monthly Financial Report
1. Accounts Payable Vendor Charts
2. Accounts Payable Graph Charts
3. PED has Approved Second Quarter Actuals for Portales Municipal Schools
C. Payment of bills and Expenditures (See www.portalesschools.com )
D. Personnel Report
E. Donations- Phi Kappa Phi-School Supplies, pens, pencils, spiral notebooks, 3-ring binders,
index cards, rulers, etc.
F. Out-of-State-Ofelia Alvarez – Valencia to Science Spectrum in Lubbock, 3rd Grade on March
27, 4th Grade on April 3rd.
Shaunna Smith- to St. Louis, MO in April for ACDA conference Hotel cost is
$236.67 -Per NMCA 2.42.2.9 Employee incurring lodging expenses of $215 per night
including taxes must get Board approval prior to entering the purchase order.
Ruth Chavez-Baseball to Muleshoe, TX on April 23.
Boys and Girls Golf team to Farwell, Tx on March 28.
G. Ratification of Budget Adjustment Request
1. Doc. ID: 057-000-2324-0138-I-Increase-Capital Improvements SB-9 Local
2. Doc. ID: 057-000-2324-0139-M-Maintenance- Operational
3. Doc. ID: 057-000-2324-0140-M-Maintenance-Entitlement IDEA-B
4. Doc. ID: 057-000-2324-0141-M-Maintenance-English Language Acquisition
5. Doc. ID: 057-000-2324-0142-M-Maintenance-Teacher/Principal Training & Recruiting
6. Doc. ID: 057-000-2324-0143-M-Maintenance-Rural & Low Income Schools
7. Doc. ID: 057-000-2324-0144-M-Maintenance-Comprehensive Literacy State
Development (CLSD) Grants
8. Doc. ID: 057-000-2324-0145-M-Maintenance ARP ESSER III
9. Doc. ID: 057-000-2324-0146-M-Maintenance Individuals with Disabilities Education
Act (IDEA) American Rescue Plan Act of 2021 (APR)
10. Doc. ID: 057-000-2324-0147-M-Maintenance PreK Initiative
11. Doc. ID: 057-000-2324-0148-M-Maintenance Family Income Index
12. Doc. ID: 057-000-2324-0149-T-Transfer Bilingual Multicultural Ed Laws of 2023,
Session 1, Chapter 210, Sec4 Item I
13. Doc. ID: 057-000-2324-0150-D-Decrease ARP ESSER III ($103,774)
14. Doc. ID: 057-000-2324-0151-I-Increase SB-9 State Match Cash $597,482
15. Doc. ID: 057-000-2324-0152-M-Maintenance Operational
16. Doc. ID: 057-000-2324-0153-M-Maintenance Operational
17. Doc. ID: 057-000-2324-0154-M-Maintenance Food Services
18. Doc. ID: 057-000-2324-0155-M-Maintenance Entitlement IDEA-B
19. Doc. ID: 057-000-2324-0156-M-Maintenance Preschool IDEA-B
20. Doc. ID: 057-000-2324-0157-M-Maintenance PreK Initiative
21. Doc. ID: 057-000-2324-0158-M-Maintenance Capital Improvements HB-33
22. Doc. ID: 057-000-2324-0159-I-Increase Non-Instructional Support $11,010
23. Doc. ID: 057-000-2324-0160-M-Maintenance Title I Part A- ESEA
24. Doc. ID: 057-000-2324-0161-M-Maintenance ARP ESSER III
25. Doc. ID: 057-000-2324-0162-M-Maintenance ARP ESSER III
26. Doc. ID: 057-000-2324-0163-I-Increase Teacher/Principal Training & Recruiting $325
27. Doc. ID: 057-000-2324-0164-I-Increase Rural & Low-Income Schools $32,333
28. Doc. ID: 057-000-2324-0165-IB-Initial Budget Public School Kitchen Infrastructure
FY24 andFY25 $1,070,640
ITEM NUMBER X. SUPERINTENDENT
A. Discussion and possible action to fill vacant Board position.
B. Approve Final Audit Report – John McKinley from Woddard, Cowen, and Co.
C. Seeking approval for the Hispanic Education Art, Music, and Dance Grant.
D. Approve acceptance of School Kitchen Infrastructure Improvement grant in the amount of
$1,070,640 to enlarge and remodel James Elementary Kitchen.
ITEM NUMBER XI. ADMINISTRATIVE REPORTS
VISION – All students will be productive and successful citizens.
MISSION STATEMENT – The Portales Municipal School District will provide all students a quality education.

A. Superintendent’s Discussion Items
1. Superintendent’s Report
A. Middle of the year data report- Sara Hunton, Amy Horton, Amanda Crawford, Julie
Fraze.
2. Director’s & Principals Reports
ITEM NUMBER XII. ANNOUNCEMENTS AND GENERAL COMMUNICATIONS
A. The next regular meeting of the Board of Education will be held on Monday, March 4, 2024 at
6:00 p.m. in the BoardRoom of the L.C. Cozzens Administrative Offices at 501 S. Abilene. A
closed session may be held.

If you are an individual with a disability who is in need of a reader, amplifier, qualified sign
language interpreter,or any other form of auxiliary aide or service to attend or participate in
the hearing or meeting, please contact the Superintendent of Schools’ Office at the L.C.
Cozzens Administrative Offices at 501 S. Abilene, in Portales, New Mexico at least one (1)
week prior to the meeting or as soon as possible. Public documents, including the agenda
and minutes, can be provided in various accessible formats. Please contact the
Superintendent of Schools’ Office at 501 S. Abilene if a summary or other type of accessible
format is needed.

B. There will be no school Monday, February 19, 2024 in observance of Presidents day.

ITEM NUMBER XIII. EXECUTIVE SESSION

A. It is the recommendation of the Superintendent that the Board recess to Executive Session in
compliance with the New Mexico “Open Meetings Act”, Section 10-15-1 Paragraph (H) (2)
Limited Personnel Matters and Student Identifiable Information; more specifically Selecting
NMSBA Excellence in Student Achievement Award Recipients.

B. Select NMSBA Excellence in Student Achievement Award

“The Matters discussed in the closed session were limited only to those specified in the
motion for closure.”