The Portales Municipal Schools Board of Education will hold its monthly School Board meeting Tuesday, October 13, 2020, at 6:00 p.m. in the BoardRoom of the L. C. Cozzens Administrative Offices located at 501 S. Abilene. The Board will attend virtually and the BoardRoom will not be open to the public.
The meeting is open to the public through live webcast found at the following link or on the Portales Municipal School District website. https://livestream.com/accounts/25937490 or http://www.portalesschools.com (Scroll to webcasts) Individuals having difficulty attending through the webcast may call the District Office at (575) 356-7000 for assistance.
Regular Meeting Virtual/Board Room
October 13, 2020 6:00 p.m.
AGENDA
This meeting will be held in compliance with the New Mexico “Open Meetings Act,” NMSA 1978, Chapter 10, Article 15. The following agenda sets forth subjects of the meeting. The order in which the agenda is followed is subject to change by the Board. If a topic on the agenda is permitted by law to be discussed in closed session, the Board may or may not, at that time, close the meeting as to such topic. The agenda will be available at least seventy-two (72) hours prior to the meeting from the Superintendent of Schools whose office is located at the L. C. Cozzens Administrative Offices located at 501 S. Abilene.
Any person desiring to address the Board should complete a “Request to Address the Board” form. The forms are available on line at http://www.portalesschools.com (under School Board, Agenda) and at L. C. Cozzens Administrative Offices located at 501 S. Abilene. Requests form should be submitted by fax, 575-356-4377; email: taranda@portalesschools.com or in person no later than 3:00 p.m. the day of the School Board Meeting. The requestor must provide an e-mail address and phone number so that contact can be made. The School Board President will recognize those requests during the Public Comments portion of the meeting.
The meeting is also being conducted in accordance with the Americans With Disabilities Act (42 U.S.D. 12101 1991). The facility where the meeting is to be held is wheelchair accessible, and handicapped parking is available. Sign interpretive services are available. Requests should be received at least one (1) week prior to the meeting. To make arrangements for those or other handicapped services, please call 575-356-7000.
MEMBERS:
Dr. Alan W. Garrett, President Randy Rankin, Vice President Rod Savage, Secretary
Antonio R. Sanchez, Jr., Member Inez Rodriguez, Member Johnnie S. Cain, Superintendent Others Present: Administrators Principals
Assistant Principals
Others:
Present Absent
ITEM NUMBER I.
ITEM NUMBER II. ITEM NUMBER III. ITEM NUMBER IV. ITEM NUMBER V. ITEM NUMBER VI. ITEM NUMBER VII.
CALL TO ORDER AND ROLL CALL
Reminder: all Board Members and all others present to identify themselves prior to speaking and to
follow all protocol for participation in the School Board Meeting.
INVOCATION AND PLEDGE OF ALLEGIANCE
RECOGNITION OF SCHOOL OFFICIALS AND GUESTS APPROVAL OF AGENDA
APPROVAL OF MINUTES – Regular Meeting – September 14, 2020 PUBLIC COMMENTS
CONSENT AGENDA
VISION – All students will be productive and successful citizens.
MISSION STATEMENT – The Portales Municipal School District will provide all students a quality education.
ITEM NUMBER VIII.
ITEM NUMBER IX.
Items are placed on the agenda so the Board, by unanimous consent, can designate those routine agenda items they wish to be approved or acknowledged by one motion. If any item does not meet with the approval of all Board members, that item will be heard when reached under the regular agenda.
A. Approval of Fixed Asset Disposal List Not Requiring State Auditor Approval
B. Monthly Financial Report
C. Payment of bills and Expenditures (See www.portalesschools.com )
D. Personnel Report
E. Donations
- Central Christian Church – Donation of Water Bottles for BECC
- Zoetis Industry Support Program – Donation of $201.00 For FFA
F. Ratification of Budget Adjustment Request - Doc. ID: 057-000-2021-0060-D – Decrease – GRADS Plus
- Doc. ID: 057-000-2021-0061-IB – Initial Budget – GRADS- Instruction $8.000
- Doc. ID: 057-000-2021-0062-IB – Initial Budget – GRADS- Child Care $4,000
- Doc. ID: 057-000-2021-0063-IB – Initial Budget – Career Technical Education Program
(Pilot) $111,451 - Doc. ID: 057-000-2021-0064-M – Maintenance – Operational
- Doc. ID: 057-000-2021-0065-M – Maintenance – Operational
- Doc. ID: 057-000-2021-0066-M – Maintenance – Food Service
- Doc. ID: 057-000-2021-0067-M – Maintenance – Non-Instructional Support
- Doc. ID: 057-000-2021-0068-M – Maintenance – Entitlement IDEA-B
- Doc. ID: 057-000-2021-0069-M – Maintenance – Entitlement IDEA-B
- Doc. ID: 057-000-2021-0070-M – Maintenance – Preschool IDEA-B
- Doc. ID: 057-000-2021-0071-M – Maintenance – Title XIX MEDICAID 3/21 Years
- Doc. ID: 057-000-2021-0072-M – Maintenance – PreK Initiative
- Doc. ID: 057-000-2021-0073-M – Maintenance – SB-9 State Match Cash
- Doc. ID: 057-000-2021-0074-M – Maintenance – Migrant Children Education
- Doc. ID: 057-000-2021-0075-M – Maintenance – Migrant Children Education
- Doc. ID: 057-000-2021-0076-IB – Initial Budget – School Lunch Co-Pay – Laws of 2020
$16,434 - Doc. ID: 057-000-2021-0077-M – Maintenance – Title I Striving Readers
- Doc. ID: 057-000-2021-0078-M – Maintenance – Title I ESEA
- Doc. ID: 057-000-2021-0079-M – Maintenance – Title I ESEA
- Doc. ID: 057-000-2021-0081-M – Maintenance – Comprehensive Literacy State
Development (CLSD) Grants - Doc. ID: 057-000-2021-0082-T – Transfer – CARES Act
- Doc. ID: 057-000-2021-0083-M – Maintenance – Title I Striving Readers
SUPERINTENDENT
A. Approval of 2020-2021 Contract for GRADS – Child Care Component and Instructional Components
B. Revision of Board of Education Policy Manual for First Reading - Policy Advisory 209 – JJJ Extracurricular Activity
C. Acceptance of the Broadband Deficiencies Correction Program (BDCP) Awards for Category 2
D. Approval of Memorandum of Understanding 2020-2021 Broadband Deficiencies Corrections Program Award BE21-024
E. Consider for Approval the All Mail Ballot Election Resolution and Proclamation-Art Melendres
F. Consider joining Gallup-McKinley County Schools in their lawsuit against the Public Education Department. Ie: Complaint for declaratory and injunctive relief and petition for writ and alternative writ of mandamus. (pages)
Discussion, Action if appropriate
ADMINISTRATIVE REPORTS
A. Superintendent’s Discussion Items - Superintendent’s Report
- Director’s & Principals Reports
VISION – All students will be productive and successful citizens.
MISSION STATEMENT – The Portales Municipal School District will provide all students a quality education.
($16,000) ITEM NUMBER X.
ANNOUNCEMENTS AND GENERAL COMMUNICATIONS
ITEM NUMBER XI.
ITEM NUMBER XII.
A. Report card\Parent teacher conference Pre-K- 6th grade is October 19, 2020. 8am – 4pm. Parent Teacher conference for PJH and PHS is October 26, 2020 will be by phone or virtually.
B. The next regular meeting of the Board of Education will be held on Monday, November 9, 2020 at 6:00 p.m. in the BoardRoom of the L.C. Cozzens Administrative Offices at 501 S. Abilene. A closed session may be held.
If you are an individual with a disability who is in need of a reader, amplifier, qualified sign language interpreter,or any other form of auxiliary aide or service to attend or participate in the hearing or meeting, please contact the Superintendent of Schools’ Office at the L.C. Cozzens Administrative Offices at 501 S. Abilene, in Portales, New Mexico at least one (1) week prior to the meeting or as soon as possible. Public documents, including the agenda and minutes, can be provided in various accessible formats. Please contact the Superintendent of Schools’ Office at 501 S. Abilene if a summary or other type of accessible format is needed.
C. Thanksgiving Recess Begins November 23-27, 2020. There will be No School and all offices will be closed.
EXECUTIVE SESSION
It is the recommendation of the Superintendent that the Board recess to Executive Session in compliance with the New Mexico “Open Meetings Act”, Section 10-15-1 Paragraph (H) (2) Limited Personnel Matters.
“The Matters discussed in the closed session were limited only to those specified in the motion for closure.”
ADJOURNMENT
