TABLE OF CONTENTS FOR REGULAR ZOOM COUNCIL MEETING HELD JUNE 2, 2020:
(A) Approval of Minutes of Previous Meeting(s): 1. Regular Meeting May 19, 2020. (B) Request to Ratify the Signature of the City Manager Authorizing the Grant from the New Mexico Department of Transportation – Aviation Division No. PRZ-20-03 Tractor & Attachments for the Portales Municipal Airport. (C) Request for Ratification of Mayor’s Signature on Fiscal Year 2020 section 5311 CARES Act Amendment M01660/1 between the State of New Mexico Department of Transportation and the City of Portales. (D) Recommendation(s) from the Economic Development Finance Review Committee Meeting of May 29, 2020: 1. Public Participation Agreements for Covid-19 Relief Program Grants as authorized by Resolution #19-20-38. 2. Resolution #19-20-39, A Resolution Authorizing a Second Round of Covid-19 Economic Relief Program Applications to Fund Eligible Businesses. (E) Ratification of Finance Department’s Actions on the Bills for April 2020. (F) Award of Bid for City of Portales Water System Improvements Johnson Hill East Tank WTB-344 & WTB-4821 ITB#2020-03-05. (G) Request for Re-Appointment to the Eastern New Mexico Water Utility Authority (ENMWUA). IV. Any question or comment from citizens may be submitted in writing to the City Clerk or City Manager before or after the meeting. Anonymous questions or comments will not be read into the record of the minutes. Contact information for both are on the city’s website: www.portalesnm.gov. THE CITY COUNCIL OF THE CITY OF PORTALES met in regular session in a Zoom Meeting held to best protect the health of the public and employees due to the Covid-19 restrictions on Tuesday, June 2, 2020, at 6:30 p.m., with Mayor Jackson, five (5) Councilors, and limited staff physically present in the Council Chambers of the Memorial Building, 200 E. 7th Street, Portales, NM in full conformity with the rules and regulations. Mayor Jackson called the meeting to order and asked the City Clerk to call roll.
Those Councilors present and constituting a quorum were:
MAYOR: Ronald L. Jackson (in-person)

MAYOR PRO-TEM: Michael G. Miller (in-person)

COUNCIL MEMBERS: Daniel W. Boan (in-person) Michael James “Jim” Lucero (Zoom) Veronica A. Cordova (in-person) Dianne Y. Parker (Zoom) Chadrick H. Heflin (Zoom) Oscar H. Robinson (in-person) Jake J. Lopez (absent)
STAFF PRESENT IN PERSON: Sammy Standefer, City Manager Mike Parkey, General Services Dir. John DeSha, Public Works Dir. Christine a. Mitchell, I.T. Tech
STAFF PRESENT BY ZOOM: Joan Martinez-Terry, City clerk Marilyn Rapp, Finance Dir. (A) MINUTES OF PREVIOUS MEETING(S): 1. Regular Session (Zoom) Meeting held May 19, 2020.
Mayor Jackson asked the Council to consider the minutes of the Regular Meeting of May 19, 2020. He asked for comments or corrections. Mayor Jackson asked the pleasure of the Council. Councilor Robinson made the motion to approve the minutes of the re gular session ( Zoom ) meeting of May 19 , 20 20 as presented . Councilor Parker seconded the motion. Mayor Jackson asked the City Clerk to call roll for the vote. Roll call vote by a ll Council members resulted in unan imous support of the motion . No abstentions. Motion carried.

Council Minutes of June 2, 2020………………………………………. 2

(B) REQUEST TO RATIFY THE SIGNATURE OF THE CITY MANAGER AUTHORIZING THE GRANT FROM THE NEW MEXICO DEPARTMENT OF TRANSPORTATION – AVIATION DIVISION NO. PRZ20-03 TRACTOR & ATTACHMENTS FOR THE PORTALES MUNICIPAL AIRPORT
Mayor Jackson asked General Services Director Mike Parkey to present the request to ratify the signature of the City Manager authorizing the Grant from the New Mexico Department of Transportation (NMDOT) – Aviation Division, No. PRZ-20-03 Tractor & Attachments for the Portales Municipal Airport. Mr. Parkey told the Council that the state had worked with him over a three (3) week period on this special grant which was part of the CARES Act. He stated that there was a need to expedite the process, so it was signed and returned to the state as quickly as possible. He told the Council that the grant was in the amount of $81,000.00. Mayor Jackson asked the pleasure of the Council. Mayor Pro – Tem Miller made the motion to ratify the city Manager’s signature on the Grant from the NMDOT – Aviation Division No. PRZ – 20 – 03 Tractor & Attachments for the Portales Municipal Airport . Councilor Parker seconded the motion. Mayor Jackson asked the City Clerk to call roll for the vote. All Council members present voted in favor of the motion by roll call vote . No abstentions. Motion carried.

(C) REQUEST FOR RATIFICATION OF MAYOR’S SIGNATURE ON FISCAL YEAR 2020 SECTION 5311 CARES ACT AMENDMENT M01660/1 BETWEEN THE STATE OF NEW MEXICO DEPARTMENT OF TRANSPORTATION AND THE CITY OF PORTALES
Mayor Jackson asked Public Works Director John DeSha to present the request for ratification of Mayor’s signature on fiscal year 2020 Section 5311 Cares Act Amendment M01660/1 between the State of New Mexico Department of Transportation and the City of Portales. John DeSha told the Council that this amendment is offered through the CARES Act to fully fund the Administrative expenses in the P.A.T. program for the rest of the year. He commented that the only money that the City is out is what has been expended up to this point. He stated that there was need for the grant to be expedited, so the Mayor was asked to sign the grant for immediate submittal. Mayor Jackson asked the pleasure of the Council. Councilor Parker made the motion ratify the Mayor’s signature on fiscal year 2020 S ection 5311 C ares A ct A mendment M 01660/1 between the State of New M exico D epartment of T ransportation and the C ity of P ortales as presented. Councilor Robinson seconded the motion. Mayor Jackson asked the City Clerk to call roll for the vote. All Council members present voted in favor of the motion by r oll call vote. No abstentions. Motion carried.

(D) RECOMMENDATION(S) FROM THE ECONOMIC DEVELOPMENT FINANCE REVIEW COMMITTEE MEETING OF MAY 29, 2020:
Mayor Jackson asked the City Manager to present the recommendations from the Economic Development Finance Review Committee meeting held May 29, 2020.

1. Public Participation Agreements for Covid-19 Relief Program Grants as authorized by Resolution #19-20-38.
Mayor Jackson asked the City Manager to present the public participation agreements for the Covid-19 Relief Program grants as authorized by Resolution #19-20-38. City Manager Standefer told the Council that the first program is authorized by Resolution #19-20-38 which established a small business assistance program for local businesses through the Local Economic Development Act fund. He commented that he was requesting approval of the format of the Public Participation Agreement (PPA) that was developed to formalize agreements with the businesses whose applications were approved for grants. He told the Council that there were 24 applications submitted for Covid-19 program grants and 14 businesses were recommended by staff to receive a grant. He told the Council that a copy of the PPA was in their packets along with a list of the qualifying businesses. He stated that there is a claw back clause included in the PPA. He commented that the PPA will be filled out for each individual business. He explained the process for reviewing applications to questions by the Council. Mr. Standefer told the Council that the City’s Economic Development Finance Review Committee (EDFRC) had met and approved the businesses selected.

Mayor Pro-Tem Miller announced that he is on the Board of Directors of the Portales Country Club and on the EDFRC and asked that the Council vote on the Portales Club in a separate motion because he would have to vote no for all of them. Councilor Heflin announced that he would have to abstain from voting on the grant for his business but that he would vote for the one for the Portales Country Club. Mayor Pro-Tem Miller agreed that the two awards should be voted separately from the rest. Councilor Parker asked for the total amount of the recommended grants and how the amounts were determined. City Manager Standefer stated awards were determined by the criteria for selection that included financial reports, amount of loss, and if the business had received any other funding. He said that each item in the criteria were assigned a value and that he and Marilyn Rapp had reviewed the applications for recommendation. He commented that no business was receiving a check outright, but that the grants were on a reimbursement basis. He stated that the original amount available was $400,000.00 and that the total of the grants awarded was $180,800.00. Mayor Jackson stated that the Portales Country Club and Dawghouse would be voted on separately. He named off the list of the businesses that were proposed for an award of a grant as El Rancho, The Print Shop, A & A Plumbing, Big Valley Auto, Fitness and More, Angel Ministries, Hair Haven, Snap Fitness, Holiday Inn Express, Super 8 Motel, Wild Bout Kids, and Glen’s Auto Sales. Councilor Lucero announced that he would abstain from voting on these awards due to his position as Executive Director of the Roosevelt County Community Development Corporation. Mayor Jackson then stated that he entertained a motion on approval of the awards. Councilor Robinson made the motion to approve the proposed grant awards as listed by Mayor Jackson. Mayor Pro – Tem Miller seconded the mo tion. Mayor Jackson asked the City Clerk to call roll for a vote on the proposed awards. Roll call vote of all Councilors present resulted in six ( 6 ) Ayes in favor of the grant award s with Council or Lucero abstaining from the vote. Motion carried .

Mayor Jackson entertained a motion to consider the proposed award for the Portales Country Club. Councilor Robinson made the motion to approve the grant to the Portales Country Club. Councilor Parker seconded the motion . Mayor Jackson asked the City Clerk to call roll for the vote. Roll call vote resulted in four (4) Ayes in favor of the motion , Mayor Pro – Tem Miller and Councilor Cordova voted Nay and Councilor Lucero abstained from the vote. Motion carried. Mayor Jackson entertained a motion to consider the proposed award for the Dawghouse. C ouncilor Robinson made the mot ion to approve the grant to the Dawghouse . Councilor Parker seconded the motion. Mayor Jackson asked the City Clerk to call roll for the vote. Roll call vote resulted in five (5) Ayes in favor of the motion, Councilor Heflin and Councilor Lucero abstained from the vote. Motion carried. 2. Resolution #19-20-39, A Resolution Authorizing a Second Round of Covid-19 Economic Relief Program Applications to Fund Eligible Businesses.

Mayor Jackson told the Council that the next item is Resolution #19-20-39, Authorizing a Second round of Covid-19 Economic relief Program Applications to fund eligible businesses. City Manager Standefer told the Council that the EDFRC has recommended a second round of Covid-19 Economic Development Relief Program applications. He commented that the same criteria would be used as for the previous round of applications. Mayor Pro-Tem Miller asked if anyone having applied and having received a grant could apply in this round. City Manager Standefer responded that each item of criteria is on a points basis and that responses in the application would determine recommendations for awards. Councilor Parker asked if the 10 applicants who did not receive a grant in the first round could apply in this second round. City Manager Standefer responded that they could apply. Councilor Cordova asked how much funding is available in the second round. Mayor Jackson commented that it would probably be the difference left of the original $400,000.00. Mr. Standefer reminded the Council that grants are on a reimbursement basis. Mayor Jackson
asked for action from the Council. Mayor Pro – Tem Miller made the mot ion to adopt Resolution #19 20 – 39, authorizing a second round of Co vid – 19 Relief Program Applications to fund eligible businesses. Councilor Boan seconded the motion. Mayor Jackson asked the City Clerk to call roll for the vote. Roll cal l vote of six (6) Council me mbers present resulted in unanimous support of the motion. Councilor Lucero abstained from the vote. Motion carried.
Councilor Parker commended the EDFRC for recommending the Covid-19 Relief Program for assistance of local businesses. Mayor thanked the City Manager and Finance Director for their work on the program.

IV. Any question or comment from citizens may be submitted in writing to the City Clerk or City Manager before or after the meeting. Anonymous questions or comments will not be read into the record of the minutes. Contact information for both are on the city’s website: www.portalesnm.gov.

Mayor Jackson asked for comments from the Council or staff present. There were none. He commended the whole group for doing a great job during this difficult time. He stated that he expected that the next meeting would have the whole group in attendance. Considering events in the nation, he thanked the Police Department for staying alert to any protests that could become a problem in our city. He stated that he was proud of our City and told the group that there are lots of good things coming.

ADJOURNMENT
There being no further business, Mayor Jackson adjourned the meeting at 7:00 p.m.