Portales City Council Minutes Feb. 18th.

TABLE OF CONTENTS FOR COUNCIL MEETING HELD FEBRUARY 18, 2020:
(A) Minutes of Previous Meeting(s): 1. Regular Meeting held January 28, 2020.

(B) Update by “Pick Us Pick Portales Group” regarding HGTV Contest Efforts.

(D) Item(s) from the Finance Department & Finance/Administration Committee: 1. Ratification of Finance Department’s Actions on the Bills for January 2020.

(E) Presentation/Announcement of Cleanest Yard Contest Award Winners.

(F) Resolution #19-20-29, A Resolution Authorizing the Mayor to Apply for Hardship Funds through the New Mexico (Department of) Transportation 2020 Annual Hardship Sale.

(G) Notice of Intent to Adopt Ordinance No. 744, An Ordinance Providing for the Annexation to the City of Portales, A Tract of Land in the Within the Northeast Quarter of Section 3, T2S R34E, Roosevelt County, New Mexico, to be Known as the Pioneer Village Subdivision as indicated in the Survey Plat.

(H) Notice of Intent to Adopt Ordinance No. 745, An Ordinance Amending Ordinance No. 387, as Amended, of the City of Portales, New Mexico, to Alter the Official Zoning Map Referred to in Ordinance No. 387 so as to Change the Classification of Certain Real Property from its Present Zoning Classification to a new Classification.

(I) Other Business/Citizens to be Heard. THE CITY COUNCIL OF THE CITY OF PORTALES met in regular session Tuesday, February 18, 2020, at 6:30 p.m., in the Council Chambers of the Memorial Building, 200 E. 7th Street, Portales, NM in full conformity with the rules and regulations. Mayor Jackson called the meeting to order and asked City Clerk Martinez-Terry to call roll. Those present and constituting a quorum were:
MAYOR: Ronald L. Jackson
MAYOR PRO-TEM: Michael G. Miller (absent)

COUNCIL MEMBERS: Veronica A. Cordova Dianne Y. Parker Chadrick H. Heflin Oscar H. Robinson Jake J. Lopez Jessica J. Smith Michael James “Jim” Lucero

STAFF PRESENT: Sammy Standefer, City Manager John DeSha, Public Wks. Dir. Joan Martinez-Terry, City Clerk Steve Doerr, City Attorney Veda Urioste, Deputy City Clerk Marilyn Rapp, Finance Director Susan Baysinger, PW Projects Adm. Pat Gallegos, Police Chief Chris Williams, Dep. Police Chief T. J. Cathey, Fire Chief Annaleigh Kent, Clerk/Receptionist Donna Rutherford, Planning Dir. OTHERS PRESENT: Bill Hendrickson, RCCDC Exec. Dir. Kelly Byrne, Rep. SystemsMD Michael O’Donnell, Rep. SystemsMD Beverly Bennett Emilia Salas June Ferguson Frank Ferguson Garland Creighton Adolpho Córdova Quaylene Parkey Edwina Gower Casey Peacock Erinn Burch Allyson Moore Jacee Rae Karelly Stevens Karl Terry
Councilor Parker gave the invocation and Mayor Jackson led the Pledge of Allegiance and the Salute to the New Mexico flag.

Council Minutes of February 18, 2020………………………………………. 2

(A) MINUTES OF PREVIOUS MEETING(S): 1. Regular Meeting held January 28, 2020.
Mayor Jackson asked the Council to consider the minutes of the Regular Meeting of January 28, 2020. He asked for comments or corrections. City Clerk Martinez-Terry asked for a correction to the minutes to show that City Attorney Randy Knudson was in attendance of the meeting instead of City Attorney Steve Doerr. Mayor Jackson asked the pleasure of the Council. Councilor Lucero made the motion to approve the minutes of the regular meeting of January 28 , 20 20 with the correction as requested by the City Clerk. Councilor Lopez seconded the motion. All Council members present voted in favor of the motion. No abstentions. Motion carried.

(B) UPDATE BY “PICK US PICK PORTALES GROUP” REGARDING HGTV CONTEST EFFORTS
Mayor Jackson invited members of the Pick Us Pick Portales Group to talk about their efforts on the HGTV Contest. Bill Hendrickson, RCCC Executive Director asked that the Council watch a 3-1/2-minute video of the entry into the Home Take Over contest. He told the Council that ENMU and PHS media departments and the community group had put out a fantastic product. Beverly Bennet told the Council that there have been 9,000 hits on the video on Facebook. She handed out a card with the information to vote for the video and asked for everybody’s vote. The group had a picture taken with the “Pick Us Pick Portales” signs.

(C) PROCLAMATION NAMING FEBRUARY AS “2-1-1 MONTH” IN THE UNITED WAY COMMUNITY OF CLOVIS/PORTALES
Mayor Jackson read the proclamation aloud naming February as 2-1-1 Month in the United Way Community of Clovis/Portales. Erinn Burch from United Way was present to receive the proclamation. Mayor Jackson encouraged the community to use the 2-1-1 service for assistance. Erinn told the Council that the program is for assistance to get help overcoming the frustration of connecting with resources. She commented that traditionally non-profits and governmental agencies do not market their assistance programs. She handed out window clings for the Council, staff and audience to put it out there for marketing the program. Mrs. Burch stated that 2-1-1 is a national service used all over the country. Mayor Jackson thanked Mrs. Burch for the information.

(D) ITEM(S) FROM THE FINANCE DEPARTMENT & FINANCE/ADMINISTRATION COMMITTEE: 1. Ratification of Finance Department’s Actions on the Bills for January 2020.
Mayor Jackson asked Finance Director Marilyn Rapp to present the bills for January 2020. Mrs. Rapp told the Council that she is present to request ratification of the payment of the bills for January. She stated that the bills for January amounted to $1,609, 675.24 and that large expenditures are $145,805.48 for engineering services for the new Fire Substation and $202,385.45 for Property and Worker’s Comp insurance premiums. She said that the bills are within budgeted limits. She asked for questions and, if none, ratification of the bills as presented.
January 2020 Pooled Cash Fund 999 1,609,675.24
Mayor Jackson asked the pleasure of the Council. Councilor Parker made the motion to approve the bills for January 2020 as presented. Councilor Robinson seconded the motion. All Council members present voted in favor of the motion. No abstentions. Motion carried.

Council Minutes of February 18, 2020………………………………………. 3

(E) PRESENTATION/ANNONCEMENT OF CLEANEST YARD CONTEST AWARD WINNERS
Mayor Jackson asked Veda Urioste, Deputy City Clerk, to announce the contest winners: Ms. Urioste told the Council that this is the 3rd time that the contest award has been done. She thanked the award winners for keeping up their yards. Veda presented the award winners as the following:
• Ward A – Amelia Salas 1116 N. Avenue B • Ward B – Frank and June Ferguson 1011 S. Globe • Ward C – Shirlee Seaton 1612 S. Main • Ward D – Jerald and May Dell Daughrity 2000 W. Cherry
Staff took a picture of Mayor Jackson and the winners with their awards.
(F) RESOLUTION #19-20-29, A RESOLUTION AUTHORIZING THE MAYOR TO APPLY FOR HARDSHIP FUNDS THROUGH THE NEW MEXICO (DEPARTMENT OF) TRANSPORTATION 2020 ANNUAL HARDSHIP SALE
Mayor Jackson asked John DeSha, Public Works Director, to present Resolution #19-20-29 authorizing the Mayor to apply for Hardship Funds from the NM Department of Transportation Annual Sale. Mr. DeSha told the Council that this is the yearly application for the sale of the State’s surplus equipment. He explained that, if awarded, the City could get $20,000.00 to pay for equipment. He reported that the City had been awarded two years in a row. Councilor Parker asked if the equipment was any good. Mr. DeSha said that the equipment does operate. He asked the Council to adopt the resolution. Mayor Jackson asked the pleasure of the Council. Councilor Smith made the motion to adopt Resolution #19 – 20 – 29, Authorizing the Mayor to apply for Hardship Funds from the NMDOT 2020 Hardship Sale. Councilor Parker seconded the motion. Roll call vote by all Council members present result ed in unanimous support of the motion. No abstentions. Motion carried.

(G) NOTICE OF INTENT TO ADOPT ORDINANCE NO. 744, AN ORDINANCE PROVIDING FOR THE ANNEXATION TO THE CITY OF PORTALES, A TRACT OF LAND WITHIN THE NORTHEAST QUARTER OF SECTION 3, T2S R34E, ROOSEVELT COUNTY, NEW MEXICO, TO BE KNOWN AS THE PIONEER VILLAGE SUBDIVISION AS INDICATED IN THE SURVEY PLAT Mayor Jackson asked Donna Rutherford, Planning Director, for presentation of the Notice of Intent to adopt Ordinance No. 744, an ordinance providing for the annexation to the City of Portales, a tract of land within the northeast quarter of Section 3, T2S R34E, Roosevelt County, New Mexico, to be known as the Pioneer Village Subdivision as indicated in the survey plat. Mrs. Rutherford told the Council that there are two notices here—one is for annexation and the other one is for a zone change. She stated that the property is comprised of 2.812 acres off 18th Street and Stafford Wood Street. She stated that the Roosevelt General Hospital Special District has petitioned for annexation. Mrs. Rutherford told the Council that there are several considerations for annexation: the property must be contiguous to the present municipal boundaries of the City of Portales, the petitioner must be the landowner of said property, and that there are city services available to the property. She commented, however, that the City will not provide any extensions of our services. She stated that cost for extensions will be the landowner’s responsibility. She told the Council that this item will be taken to Planning commission on February 24th for a public hearing for a zone change. She stated that when it is annexed it will come in as an R-1A and the request is for a change to a C-2 zone. Mrs. Rutherford told the Council that the developer plans to build two assisted living facilities. She asked for questions from the Council. Mayor Jackson asked if the notices of intent needed to be addressed in separate actions by the Council. Mrs. Rutherford asked for separate actions. Councilor Cordova asked if the process was being done backwards. Mrs. Rutherford responded that this is just the notice of intent. City Manager Standefer commented that when you have an annexation with a zone change, the annexation is a Council action and the zone change takes a recommendation from the Planning Commission which seems to flow better. Mayor Jackson commented that the Council should first handle the Notice of Intent to adopt
Council Minutes of February 18, 2020………………………………………. 4

Ordinance No. 744. Mayor Jackson asked the pleasure of the Council. Councilor Heflin made the motion to approve the Notice of Inten t to Adopt Ordinance No. 74 4 , ordinance providing for the annexation of Pioneer Village Subdivision as indicated in the survey plat. Councilor Robinson seconded the motion. All Council members present voted in favor of the motion. No abstentions. Motion carried.

(H) NOTICE OF INTENT TO ADOPT ORDINANCE NO. 745, AN ORDINANCE AMENDING ORDINANCE NO. 387, AS AMENDED, OF THE CITY OF PORTALES, NEW MEXICO, TO ALTER THE OFFICIAL ZONING MAP REFERRED TO IN ORDINANCE NO. 387, SO AS TO CHANGE THE CLASSIFICATION OF CERTAIN REAL PROPERTY FROM ITS PRESENT ZONING CLASSIFICATION TO A NEW CLASSIFICATION
Mayor Jackson asked for action regarding the Notice of Intent to adopt Ordinance No. 745, An Ordinance Amending Ordinance No. 387, as amended, of the City of Portales, New Mexico, to alter the Official Zoning Map referred to in Ordinance No. 387, so as to change the classification of certain real property from its present zoning classification to a new classification in relation to Ordinance No. 744, annexation of the property to be known as “Pioneer Village Subdivision” as presented. Mayor Jackson asked the pleasure of the Council. Councilor Smith made the motion to approve the Notice of Intent to Adopt Ordinance No. 74 5 , ordinance providing for the zone change of Pioneer Village Subdivision as indicated in the survey plat. Councilor Cordova seconded the motion. All Council me mbers present voted in favor of the motion. No abstentions. Motion carried.

(I) OTHER BUSINESS
Mayor Jackson asked for items of other business for any matter not known about or which could not have been reasonably foreseen prior to the time of posting of the agenda. Public comments will be limited to three (3) minutes per speaker. Individuals are limited to one (1) presentation per meeting, and only a maximum of six (6) speakers per subject. Councilors will not respond to comments or answer any questions to avoid any possible violation of the Open Meetings Act. Questions, or requests for information should be directed to the City Manager in writing during regular business hours.
Mayor Jackson asked for comments.
Comment from Audience: Mr. Isaac Montellano introduced himself as recently arrived from Las Cruces. He told the Council that he is a licensed educator working with students at ENMU. He commented that He expressed his interest in making connections to assist in making Portales better.
Comments from Councilors: Councilor Smith thanked the winners of the contest for setting the example for their neighbors. Councilor Robinson concurred with Councilor Smith.
Comment from City Clerk: City Clerk Martinez-Terry told the Council that Councilor Smith has changed her payroll record to match her voter registration and will now be listed in the minutes as Jessica Jean Yi.
There was no further business. ADJOURNMENT
There being no further business, Mayor Jackson adjourned the meeting at 7:00 p.m.