TABLE OF CONTENTS FOR REGULAR ZOOM COUNCIL MEETING HELD APRIL 21, 2020:
(A) Approval of Minutes of Previous Meeting(s):

1. Regular Meeting March 17, 2020.

2. Special (Audio) Meeting April 8, 2020. (B) CONSENT AGENDA Items listed below are recommended by the City Manager for placement on the consent agenda. These items are placed on the agenda so that the Council, by unanimous consent, can designate those routine agenda items that they wish to be approved or acknowledged by one motion. If any proposal does not meet with the approval of all Council members, or if a citizen so requests, that item will be heard when reached under the regular agenda. 1. Motion to place indicated items on the consent agenda by unanimous roll call vote.

a. Ratification of Finance Department’s Actions on the Bills for March 2020.

b. Request for Approval of Adoption of Resolution #19-20-36, A Resolution Authorizing the City of Portales to Submit an Application to the Department of Finance and Administration, Local Government Division to Participate in Juvenile Adjudication Fund Program.

c. Request for Approval of Resolution #19-20-37, A Resolution Authorizing the Removal of Uncollectible Time Barred Accounts from Ambulance Billing. d. Request for Approval of an Easement Agreement for Structures Encroaching in City Right-of-Way at 1000 E. Elbe, Owners Andy and Desiree Galvan. e. Request for Approval of Amendment Nine (9) to Agreement for Engineering Services with Stantec for Additional Construction Phase Services (4318-WPF) on Water Storage Improvements Project Pending Funding Agency Concurrence. 2. Motion to approve or acknowledge all items on the consent agenda by unanimous roll call vote. Any question or comment from citizens may be submitted in writing to the City Clerk or City Manager before or after the meeting.

Contact information for both are on the city’s website: www.portalesnm.gov.

Note to file: The regular scheduled meeting of April 7, 2020 was cancelled in previous administrative action.
THE CITY COUNCIL OF THE CITY OF PORTALES met in regular session in a Zoom Meeting held to best protect the health of the public and employees due to the Covid-19 restrictions on Tuesday, April 21, 2020, at 10:00 a.m., with Mayor Jackson and limited staff in the Council Chambers of the Memorial Building, 200 E. 7th Street, Portales, NM in full conformity with the rules and regulations. Mayor Jackson called the meeting to order and asked the City Clerk to call roll.
Those Councilors present and constituting a quorum telephonically were:

MAYOR: Ronald L. Jackson (present in person)
Mayor Pro-Tem and Councilors were present telephonically.
MAYOR PRO-TEM: Michael G. Miller

COUNCIL MEMBERS: Daniel W. Boan Michael James “Jim” Lucero Veronica A. Cordova Dianne Y. Parker Chadrick H. Heflin Oscar H. Robinson Jake J. Lopez

STAFF PRESENT IN PERSON: Sammy Standefer, City Manager Randy Knudson, City Attorney
STAFF PRESENT TELEPHONICALLY: Joan Martinez-Terry, City Clerk Veda Urioste, Deputy City Clerk Christine A. Mitchell, I.T. Tech. John Desha, Public Works Dir. Marilyn Rapp, Finance Director Darla Reed, DWI Director Donna Rutherford, Planning Director T.J. Cathey, Fire Chief
Council Minutes of April 21, 2020………………………………………. 2

(A) MINUTES OF PREVIOUS MEETING(S):

1. Regular Meeting held March 17, 2020.
Mayor Jackson asked the Council to consider the minutes of the Regular Meeting of March 17, 2020. He asked for comments or corrections. Mayor Jackson asked the pleasure of the Council. Councilor Lucero made the motion to approve the minutes of the regular meeting of March 17 , 20 20 as presented . Councilor Lopez seconded the motion. Mayor Jackson asked City Clerk Martinez – Terry to request vote by roll call. Roll call vote by a ll Council members resulted in unan imous support of the motion . No abstentions. Motion carried.
2. Special (Audio) Meeting April 8, 2020.
Mayor Jackson asked the Council to consider the minutes of the Regular Meeting of April 8, 2020. He asked for comments or corrections. Mayor Pro-Tem Miller asked for correction of attendance from Councilor Yi to Councilor Boan at this meeting. Mayor Jackson asked the pleasure of the Council. Councilor Parker made the motion to approve the minutes of the regular meeting of April 8, 20 20 as corrected. Mayor Pro – Tem Miller seconded the motion. Mayor Jackson asked City Clerk Martinez – Terry to request vote by roll call. Roll call vote by a ll Council members resulted in unanimous support of the motion . No abstentions. Motion carried.
(B) CONSENT AGENDA
Mayor Jackson introduced the items listed in the Consent Agenda as being recommended by City Manager Standefer for placement on consent agenda and stating that the items placed on the agenda so that the Council by unanimous consent, can designate those routing agenda items that they wish to be approved or acknowledged by one motion. If any proposal does not meet with the approval of all Council members, or if a citizen so requests, that item will be heard when reached under the regular agenda.
1. Motion to place indicated items on the consent agenda by unanimous roll call vote.
Mayor Jackson read each item on the consent agenda into the record as follows:
a. Ratification of Finance Department’s Actions on the Bills for March 2020.
b. Request for Approval of Adoption of Resolution #19-20-36, A Resolution Authorizing the City of Portales to Submit an Application to the Department of Finance and Administration, Local Government Division to Participate in Juvenile Adjudication Fund Program.

c. Request for Approval of Resolution #19-27-37, A Resolution Authorizing the Removal of Uncollectible Time Barred Accounts from Ambulance Billing.

d. Request for Approval of an Easement Agreement for Structures Encroaching in City-Right-Way at 1000 E. Elbe, Owners Andy and Desiree Galvan.

e. Request for Approval of Amendment Nine (9) to Agreement for Engineering Services with Stantec for Additional Construction Phase Services (4318-WPF) on Water Storage Improvements Project Pending Funding Agency Concurrence.
Mayor Jackson asked the pleasure of the Council. Mayor Pro – Tem Miller made the motion to place items a, b, c, d, and e as read into the record by Mayor Jackson on the consent agenda . Councilor Parker seconded the motion. Mayor Jackson asked City Clerk Martinez-Terry to request vote
Council Minutes of April 21, 2020………………………………………. 3

by roll call. Roll call vote by a ll Council members resulted in unanimous support of the motion. No abstentions. Motion carried.
2. Motion to approve or acknowledge all items on the consent Agenda by unanimous roll call vote.
Mayor Jackson asked the pleasure of the Council. Mayor Pro – Tem Miller made the motion to approve all items on the Consent Agenda as read into the record by Mayor Jackson . Councilor Parker seconded the motion. Mayor Jackson asked City Clerk Martinez-Terry to request vote by roll call. Roll call vote by a ll Council members resulted in unanimous support of the motion. No abstentions. Motion carried.
ADJOURNMENT
There being no further business, Mayor Jackson adjourned the meeting at 6:40 p.m.