NOTICE OF PUBLIC MEETING
CITY COUNCIL, CITY OF PORTALES, NEW MEXICO
THE PUBLIC IS INVITED TO ATTEND A REGULARLY SCHEDULED MEETING OF THE PORTALES CITY
COUNCIL, which will be held starting at 6:30 p.m., Tuesday, October 20, 2020, at the Memorial Building
Auditorium (the big room), 200 E. 7th Street, Portales, New Mexico. Covid-19 social distancing and face
covering restrictions will apply for the safety of attendees. The following item(s) is/are scheduled for
consideration and action by the City Council:

A G E N D A
I. Call to Order – Mayor/Mayor Pro-Tem/Councilor-as-Chair.
II. Roll Call – City Clerk.
III. Invocation.
IV. Pledge of Allegiance.
V. Official Salute to the New Mexico Flag: “I salute the flag of the State of New Mexico the Zia symbol
of perfect friendship among united cultures.”
VI. Scheduled Business — Discussion & Action – Mayor/Mayor Pro-Tem/Councilor-as-Chair.

(A) Minutes of Previous Meeting(s):
1. Regular Meeting held October 6, 2020.
(B) Recognizing PERA Retirement of Mercedes Dominguez, Custodian and Veda Urioste,
Deputy City Clerk – R. Jackson, Mayor.
(C) Requesting Approval for Joe Blair Memorial Project at the Portales Cemetery – R. Jackson,
Mayor.
(D) Appointments to fill Vacancies on the Cultural Affairs Committee with Darrelyn McCloud,
Krista Jones, and Jasmine Johnson – R. Jackson, Mayor.
(E) Ratification of Finance Department’s Action on Bills for September 2020 – M. Rapp, Finance
Director.
(F) Request to Authorize Execution of the Project Participation Termination Agreement
between the City of Portales, the State of New Mexico, and Ready Roast – S. Standefer, City
Manager.
(G) Resolution #20-21-13, A Resolution Authorizing the Mayor to sign a Vehicle Purchase
Grant Application with the New Mexico Department of Health Emergency Medical Services
Bureau – T.J. Cathey, Fire Chief
Council Agenda October 20, 2020…………. 2
If you are an individual with a disability who is in need of a reader, amplifier, qualified sign language interpreter, or any
other form of auxiliary aid or service to attend or participate in the hearing or meeting, please contact the Planning
Director/ADA Officer at (575) 356-8449 or at p&z@portalesnm.gov at least one (1) week prior to the meeting or as soon
as possible. Public documents, including the agenda and minutes, can be provided in various accessible formats. Please
contact the Office of the City Clerk at (575) 356-6662 or at cityclerk@portalesnm.gov if a summary or other type of
accessible format is needed.
(H) Resolution #20-21-14, A Resolution Authorizing the Mayor to sign a Local Systems
Improvement Project Grant Application for Ambulance Stretchers with the New Mexico
Department of Health Emergency Medical Services Bureau – T.J. Cathey, Fire Chief.
(I) Resolution #20-21-15, A Resolution Authorizing the Mayor to Sign a Local Systems
Improvement Project Grant Application for Generators with the New Mexico Department
of Health Emergency Medical Services Bureau – T.J. Cathey, Fire Chief.
(J) Authorization to Release RFP and Enter into Contract Negotiations for JOC “Job Order
Contracting” for Various Categories for Services – J. DeSha, Public Works Director/C. Weems,
Chief Procurement Officer/S. Standefer, City Manager.
(K) Approval to Use CES/J&H Services for 18th Street Reconstruction Project from NM Drive to
S. Ave. O Contingent Upon Funding Agency Approval– J. DeSha, Public Works Director.
(L) Resolution #20-21-16, Adoption of Required Community Development Block Grant
(CDBG) Annual Certifications and Commitments – J. DeSha, Public Works Director.
(M) Resolution #20-21-17, Participation in Local Government Road Fund Program and
Request for Match Waiver Administered by New Mexico Department of Transportation for
Municipal Arterial Program (MAP) Cooperative Agreement L200515 – J. DeSha, Public Works
Director.
(N) Request for Approval to Destroy old Election Records in Accordance with Resolution #18-
19-21, Municipal Clerk’s Record Retention Policy – J. Martinez-Terry, City Clerk.
(O)Other Business/Citizens to be Heard – Any matter not known about or which could not have been
reasonably foreseen prior to the time of posting of the agenda. A public body shall only act on items
appearing on the agenda.
VII. Adjournment.
This is to certify that a copy of this Agenda was posted on City’s website and the bulletin board in the front
lobby of City Hall by 5:00 p.m., Thursday, October 15,2020