NOTICE OF PUBLIC MEETING
CITY COUNCIL, CITY OF PORTALES, NEW MEXICO

DUE TO GOVERNOR LUJAN GRISHAM’S ORDER LIMITING ATTENDEES AT GATHERINGS, THE
PORTALES CITY COUNCIL’S MEETING WILL BE HELD WITH LIMITED ATTENDANCE starting at 6:30
p.m., Tuesday, January 19, 2021, at the Memorial Building Auditorium (the big room), 200 E. 7th Street,
Portales, New Mexico. Limited attendance to this meeting may be requested by calling (575) 356-6662, Option
3, prior to the meeting. Questions or comments from citizens may be submitted in writing to the City Clerk or
City Manager before or after the meeting. Contact information for both officers are on the City’s website at
https://www.portalesnm.gov/departments/. Covid-19 safety protocol will apply for the safety of attendees. The
following item(s) is/are scheduled for consideration and action by the City Council:

A G E N D A
I. Call to Order – Mayor/Mayor Pro-Tem/Councilor-as-Chair.
II. Roll Call – City Clerk.

III. Scheduled Business — Discussion & Action – Mayor/Mayor Pro-Tem/Councilor-as-Chair.

(A) Minutes of Previous Meeting(s):
1. Regular Meeting held January 5, 2021.

(B) Item(s) from the Finance Department and Finance/Administration Committee: – M. Rapp,
Finance Director/Mayor Pro-Tem Miller.
1. Ratification of Finance Department’s Actions on the Bills for December 2020 – M.
Rapp, Finance Director.
2. Presentation of Budget Adjustments for FY2020-2021.
3. Resolution #20-21-20, 2nd Quarter Budget Adjustments FY2020-2021.

(C) CONSENT AGENDA
Items listed below are recommended by the City Manager for placement on the consent
agenda. These items are placed on the agenda so that the Council, by unanimous consent, can
designate those routine agenda items that they wish to accept on the Consent Agenda. The
Mayor shall read the items listed into the record prior to acceptance by Council. If any item
does not meet with the approval of all Council members present, that item shall be removed
from the Consent Agenda and moved to be heard at the end of the regular agenda.

1. MOTION TO PLACE ITEMS LISTED BELOW ON THE CONSENT AGENDA BY
UNANIMOUS ROLL CALL VOTE.
a. Notice of Intent to Adopt Ordinance No. 747, An Ordinance Approving an
Economic Development Project – Initiated by S. Standefer, City Manager— This action
is the initial part of the process for finalizing a PPA with Hampton Farms.
b. Request for Approval of Change Order No. 2 for Johnson Hill East Tank (4821-
WPF) – Smithco Construction, Inc. – Initiated by J. DeSha, Public Works Director and
C. Weems, Chief Procurement Officer. Requesting approval of Change Order No. 2 and new
construction contract amount for Johnson Hill East Tank Project (4821-WPF).

c. Approval to enter into contract(s) for JOC “Job Order Contracting” for various
categories for providing the following services: General Construction, Electrical,
Plumbing, HVAC, Concrete, Well, SCADA Control, and Roadway Construction and
related services for the City of Portales – Initiated by J. DeSha, Public Works Director
and C. Weems, Chief Procurement Officer. The City of Portales received several proposals
for the categories: General Construction, Electrical, Plumbing, HVAC, Concrete, Well, SCADA
Control, and Roadway Construction and related services which were evaluated and are
recommended for approval.

d. Ratification of Amendments 1-3 and Approval of Amendment 4 for Professional
Services for Blackwater Wellfield Development with Daniel B. Stephens &
Associates – Initiated by J. DeSha, Public Works Director and C. Weems, Chief
Procurement Officer. Staff is requesting ratification of Amendments 1-3 and Approval of
Amendment 4 for Professional Services for Blackwater Wellfield Development with Daniel B.
Stephens & Associates for a new contract total.

e. Items from the Planning Commission: Initiated by D. Rutherford, Planning Director.
i. Vacation of right of way for Victor Lopez – Application to vacate a portion of alley
right-of-way for a property in the Seal Addition recommended for approval by the
Planning Commission.

ii. Summary Subdivision in the County for Efrain Villegas – Application for a
summary subdivision in the County off of NM 88 S RRN recommended for approval by
the Planning Commission.

2. MOTION TO APPROVE AND ACCEPT ALL ITEMS ON THE CONSENT AGENDA BY
UNANIMOUS ROLL CALL VOTE.

V. Adjournment.
This is to certify that a copy of this Agenda was posted on City’s website and the bulletin board in the front
lobby of City Hall by 5:00 p.m., Thursday, January 14, 2021.
Joan Martinez-Terry, City Clerk

If you are an individual with a disability who is in need of a reader, amplifier, qualified sign language interpreter, or any
other form of auxiliary aid or service to attend or participate in the hearing or meeting, please contact the Planning
Director/ADA Officer at (575) 356-8449 or at p&z@portalesnm.gov at least one (1) week prior to the meeting or as soon
as possible. Public documents, including the agenda and minutes, can be provided in various accessible formats. Please
contact the Office of the City Clerk at (575) 356-6662 or at cityclerk@portalesnm.gov if a summary or other type of
accessible format is needed.