NOTICE OF PUBLIC MEETING
CITY COUNCIL, CITY OF PORTALES, NEW MEXICO
DUE TO GOVERNOR LUJAN GRISHAM’S ORDER LIMITING ATTENDEES AT GATHERINGS, THE
PORTALES CITY COUNCIL’S MEETING WILL BE HELD WITH LIMITED ATTENDANCE starting at 6:30
p.m., Tuesday, December 15, 2020, at the Memorial Building Auditorium (the big room), 200 E. 7th Street,
Portales, New Mexico. Limited attendance to this meeting may be requested by calling (575) 356-6662, Option
3, prior to the meeting. Questions or comments from citizens may be submitted in writing to the City Clerk or
City Manager before or after the meeting. Contact information for both officers are on the City’s website at
https://www.portalesnm.gov/departments/. Covid-19 safety protocol will apply for the safety of attendees.
The following item(s) is/are scheduled for consideration and action by the City Council:
A G E N D A
I. Call to Order – Mayor/Mayor Pro-Tem/Councilor-as-Chair.
II. Roll Call – City Clerk.
III. Scheduled Business — Discussion & Action – Mayor/Mayor Pro-Tem/Councilor-as-Chair.
(A) Minutes of Previous Meeting(s):
1. Regular Meeting held December 1, 2020.
(B) CONSENT AGENDA
Items listed below are recommended by the City Manager for placement on the consent
agenda. These items are placed on the agenda so that the Council, by unanimous consent, can
designate those routine agenda items that they wish to be approved or acknowledged by one
motion. If any proposal does not meet with the approval of all Council members, or if a citizen
so requests, that item will be heard when reached under this agenda.
1. MOTION TO PLACE ITEMS LISTED BELOW ON THE CONSENT AGENDA BY
UNANIMOUS ROLL CALL VOTE.
a. Ratification of Finance Department’s Actions on the Bills for November 2020 –
Initiated by M. Rapp, Finance Director—Reports bills paid in October 2020 by Finance
Department for the City of Portales for ratification.
b. Overview Report of City of Portales 2019 Water Supply and Demand, Charles D.
Wilson, P.E. – Initiated by J. DeSha, Public Works Director–Documents water supply and
demand trends; evaluates effectiveness of water conservation measures; meets NMOSE
grant funding requirements.
2. MOTION TO APPROVE AND ACCEPT ALL ITEMS ON THE CONSENT AGENDA BY
UNANIMOUS ROLL CALL VOTE.
(C) Resolution #20-21-22, A Resolution Authorizing the Execution and Delivery of a Water
Project Fund Loan/Grant Agreement by and between the New Mexico Finance Authority
Council Agenda December 15, 2020…………. 2
If you are an individual with a disability who is in need of a reader, amplifier, qualified sign language interpreter, or any
other form of auxiliary aid or service to attend or participate in the hearing or meeting, please contact the Planning
Director/ADA Officer at (575) 356-8449 or at p&z@portalesnm.gov at least one (1) week prior to the meeting or as soon
as possible. Public documents, including the agenda and minutes, can be provided in various accessible formats. Please
contact the Office of the City Clerk at (575) 356-6662 or at cityclerk@portalesnm.gov if a summary or other type of
accessible format is needed.
(“Finance Authority”) and the City of Portales (The “Borrower/Grantee”), in the Total
Amount of Three Million Three Hundred Thousand Dollars ($3,300,000), Including a Loan
Amount of Three Hundred Thirty Thousand Dollars ($330,000), Evidencing an Obligation of
the Borrower/Grantee to Utilize the Loan/Grant Amount solely for the Purpose of Financing
the Costs of the Design and Construction for the Design, Site Survey, Cultural Survey,
Construction Management, Permitting, Electrical Service, Scada, Water Sampling, and
Construction of Test Holes, New Municipal Water Production Wells and Transmission Lines
in Blackwater Wellfield for Adequate Water Supply for the Borrower/Grantee’s Residents
and Businesses. and Solely in the Manner Described in the Loan/Grant Agreement;
Providing for the Pledge and Payment of the Loan Amount and an Administrative Fee
Solely from Net System Revenues of Joint Water and Sewer Utility System of the
Borrower/Grantee; Certifying that the Loan/Grant Amount, Together with other Funds
Available to the Borrower/Grantee, is Sufficient to Complete the Project; Approving the
Form of and other Details Concerning the Loan/Grant Agreement; Ratifying Actions
Heretofore Taken; Repealing all Action Inconsistent with this Resolution; and Authorizing
the Taking of Other Actions in Connection with the Execution and Delivery of the
Loan/Grant Agreement – R. Jackson, Mayor.
(D)Request for Approval of the 2021 Capital Outlay Request List – Initiated by S. Standefer, City
Manager—Presentation of capital outlay list recommendations that include critical projects and
equipment for the delivery of services in the community
V. Adjournment.
This is to certify that a copy of this Agenda was posted on City’s website and the bulletin board in the front
lobby of City Hall by 5:00 p.m., Thursday, December 10, 2020.