AGENDA
CITY OF PORTALES, REGULAR COUNCIL MEETING
January 2, 2024 @ 5:30 PM

AT 5:15 pm Official Swearing in, Veronica Cordova, Ward A, Rustin Self, Ward B, Eldon Merrick, Ward C, Mike Rackler, Ward D, Mayor Michael Miller. – S. Doerr, City Attorney

1. CALL TO ORDER – MAYOR/MAYOR PRO-TEM/COUNCILOR-AS-CHAIR.
2. ROLL CALL – CITY CLERK.
3. INVOCATION & PLEDGE OF ALLEGIANCE.
4. OFFICIAL SALUTE TO THE NEW MEXICO FLAG: “I salute the flag of the State of New Mexico the Zia
symbol of perfect friendship among united cultures.”
5. PUBLIC COMMENT – The Public has the opportunity to provide comment on subjects regarding City Business, during the public comment period. Speaker’s comments will be limited to three (3) minutes unless Mayor and/or Councilor(s) requests more information. The time limit is given in an effort to allow public input but also to move the agenda forward in a prompt yet efficient manner. All Speakers must sign in at the beginning of the Meeting. Topics are limited to six (6) speakers
per topic.

6. MINUTES OF PREVIOUS MEETING(S):
Regular Meeting December 12, 2023

7. PRESENTATIONS:
A. Employee of the Month December 2023. – S. Austin, City Manager
B. 5-Year Service Award, Kathleen Woods – S. Austin, City Manager
C. 5-Year Service Award, Eric Duran – S. Austin, City Manager
D. Martin Luther King Proclamation – Councilor O. Robinson
E. Employee Recognition Challenge Coins, Firefighter Hector Garcia and Firefighter Ethan Tapia – Fire
Chief Cathey
8. DISCUSSION/ACTION ITEMS:
MAYOR – Mayor Miller
A. Recommendation for Appointment of Mayor Pro Tem – Mayor Miller
CITY CLERK – D. Swopes, Interim City Clerk
A. Public Hearing for Approval of Application No. License No. 4036 for a Transfer of Ownership
and Change of Location of Retailer Liquor License No. 4036 with Package Sale Only at 403
North Main Street, Portales, NM 88130.
B. Action to enter into public hearing for a Transfer of Ownership and Change of Location of Retail
Liquor License.
C. Action to close the public hearing.
D. Action by Council on Application for Application No. License No. 4036 for 403 North Main 1001
W. 18th Street.
COMMUNITY SERVICES – K. McClellan, C. S. Director
A. Recommendation For Approval of Resolution PC – 2023-2024-19 – for Annexation of a Property
Addressed as 615 W 22nd Street. The Property Meets all The Requirements for Annexation.
B. Recommendation For Approval of Resolution PC – 2023-2024-20 – For a Zone Change of
Properties 1113, 1115, and 1117 W Spruce Street from an R-1 (Single Family Residential Zone) to
an RA (Rural Agricultural Zone) For the Purpose of Livestock.
C. Ratification of Animal Shelter Grant: Petco Love Vaccine Grant For 500 Vaccines for Distemper
Parvo and 125 Vaccines of HCP.
FIRE DEPARTMENT – Chief Cathey, Fire Chief
A. Approval For Mayor and Fire/EMS Chief to Sign the Fund Act Certification Page. The amount of
this year’s EMS Fund Act Grant Application for Fiscal Year 2025 is $914,000.00.
PUBLIC INFRASTRUCTURE – J. McVey, Grants Admin
A. Ratification for Mayor’s Signature on Resolution 23-24-27 for a Time Extension for Project L200494
for Ave K in Front of Eastern New Mexico University.
CITY ATTORNEY – S. Doerr, City Attorney
A. Discussion/Introduction of Public Participation Ordinance.
CITY MANAGER – S. Austin
A. Inducement Resolution # 23-24-28 for LEDA Grant for Enchantment Vineyards
B. Project Participation Agreement – Enchantment Vineyards
C. Project Participation Agreement – Roosevelt County Electric CoOp
9. CITY COUNCIL/STAFF COMMENT
10. ADJOURNMENT
This is to certify that a copy of this Agenda was posted on the City’s website and the bulletin board in the front of the City Hall Building by
5:00 p.m., Friday December 29, 2023.
__________________________________________________________________________________
Danielle Swopes, Interim City Clerk or Melissa Lopez, Deputy City Clerk

If you are an individual with a disability who needs a reader, amplifier, qualified sign language interpreter, or any other form of auxiliary aid or service to attend or participate in a hearing or meeting, please contact the Portales City Manager or City Clerk at 575-356-6662, Option #0 at least one (1) week prior
to the meeting or as soon as practical. Public documents, including the agenda and minutes, can be provided in various accessible formats. Please contact the Portales City Manager or City Clerk at 575-356-6662 if a summary or other type of accessible format is needed.
Questions, requests, or comments from citizens should be submitted in writing to the City Clerk or City Manager by 4:00 p.m. a day prior to the meeting. Contact
information for both officers is on the City’s website: https://www.portalesnm.gov/departments/.