NOTICE OF PUBLIC MEETING
CITY COUNCIL, CITY OF PORTALES, NEW MEXICO

THE PUBLIC IS INVITED TO ATTEND THE PORTALES CITY COUNCIL’S MEETING TO
BE HELD at 5:30 p.m., on Tuesday, September 26, 2023, in the Council Chambers in the Memorial
Building, at 200 E. 7th Street, Portales, New Mexico. The following item(s) is/are scheduled for
consideration and action by the City Council:
AGENDA
I. CALL TO ORDER – MAYOR/MAYOR PRO-TEM/COUNCILOR-AS-CHAIR.
II. ROLL CALL – CITY CLERK.
III. INVOCATION & PLEDGE OF ALLEGIANCE.
IV. OFFICIAL SALUTE TO THE NEW MEXICO FLAG: “I salute the flag of the State of New
Mexico the Zia symbol of perfect friendship among united cultures.”
V. PUBLIC COMMENT – The Public has the opportunity to provide comment on any subject
during the public comment period. Speaker’s comments will be limited to three (3) minutes
unless Mayor and/or Councilor(s) requests more information. The time limit is given in an effort
to allow public input but also to move the agenda forward in a prompt yet efficient manner. All
Speakers must sign in at the beginning of the Meeting.
VI. MINUTES OF PREVIOUS MEETING(S):
1. Regular Meeting September 12, 2023
VII. PRESENTATIONS:
1. Proclamation – POW/MIA – Mayor R. Jackson
2. Proclamation – Golden Star Families – Mayor R. Jackson
3. Proclamation – Suicide Awareness – Mayor R. Jackson
4. Proclamation – Fire Prevention Week – Mayor R. Jackson
5. Fire Prevention Week Presentation – T.J. Cathey, Fire Chief
6. September 2023 Employee of the Month, Melissa Lopez, Deputy Clerk – S. Austin, City
Manager
VIII. DISCUSSION/ACTION ITEMS:
FINANCE – T. Flen
a. Ratification of Bills for the Month of August 2023
b. Signature Authorization for Banking Services Resolution #23-24-18
c. Resolution #23-24-19, Approving 111th Fiscal Year; Governing Fixed Assets
Year-Ending June 30, 2023.
COMMUNTITY SERVICES – K. McClellan
1. PLANNING & ZONING
a. Approval of Recommendation for Resolution NO. PC 2023-2024-08 allowing for
an off-premises sign to be located at 1603 W 2nd St, more 300’ from the business
it is promoting.
2. ANIMAL CONTROL
a. Ratification of Signature for Rachel Ray Grant “Save Them All” of $50,000 for
Trap/Fix/Release or Adoption Program
b. Ratification of Signature for Rachel Ray Grant “No-Kill Excellence” of 2024 for
$60,000 for a Pet Pantry
AIRPORT
a. Approval Of Grant Agreement PRZ-24-02, The Total Grant Is $59,440 – NO
MATCH – %100 Funded By The State. This Will Be A Fire Break/Perimeter
Road That Surrounds The Airport On The Inside Of The Perimeter.
ENMWUA – D. Swopes, Interim City Clerk
a. Notice of Meeting and Intent to Adopt Ordinance No. 767; An Ordinance
Authorizing The Execution and Delivery of a Drinking Water State
Revolving Loan Fund Loan Agreement by and Between The New Mexico
Finance Authority and The Eastern New Mexico Water Utility Authority,
and Joined By Its Members, The Communities of Clovis, Portales, Texico
and Elida, in The Maximum Principal Amount of Thirty-Two Million Three
Hundred Twenty Thousand Dollars ($32,320,000.00).
IX. ADJOURNMENT
This is to certify that a copy of this Agenda was posted on the City’s Website, Social Media and the
bulletin board in the front lobby of City Hall by 5:00 p.m., Friday, September 22, 2023.
__________________________________________________________________________________
Danielle Swopes, Interim City Clerk or Melissa Lopez, Deputy City Clerk
If you are an individual with a disability who needs a reader, amplifier, qualified sign language interpreter, or any other form of auxiliary aid or service to attend or participate in a hearing or meeting, please contact the Portales City Manager or City Clerk at 575-356-6662, Option #0 at least one (1) week prior to the meeting or as soon as practical. Public documents, including the agenda and minutes, can be provided in various accessible formats. Please contact the Portales City Manager or City Clerk at 575-356-6662 if a summary or other type of accessible format is needed.

Questions, requests, or comments from citizens should be submitted in writing to the City Clerk or City Manager by 4:00 p.m. a day prior to the meeting. Contact
information for both officers is on the City’s website: https://www.portalesnm.gov/departments/.