NOTICE OF PUBLIC MEETING
CITY COUNCIL, CITY OF PORTALES, NEW MEXICO

THE PUBLIC IS INVITED TO ATTEND THE PORTALES CITY COUNCIL’S MEETING TO BE HELD at 5:30 p.m., on Tuesday, September 12, 2023, in the Council Chambers in the Memorial Building, at 200 E. 7th Street, Portales, New Mexico. The following item(s) is/are
scheduled for consideration and action by the City Council:
AGENDA
I. CALL TO ORDER – MAYOR/MAYOR PRO-TEM/COUNCILOR-AS-CHAIR.
II. ROLL CALL – CITY CLERK.
III. INVOCATION & PLEDGE OF ALLEGIANCE.
IV. Official Salute to the New Mexico Flag: “I salute the flag of the State of New Mexico the Zia symbol of
perfect friendship among united cultures.”
V. PUBLIC COMMENT – The Public has the opportunity to provide comment on any subject during the
public comment period. Speaker’s comments will be limited to three (3) minutes unless Mayor and/or
Councilor(s) requests more information. The time limit is given in an effort to allow public input but also to move the agenda forward in a prompt yet efficient manner. All Speakers must sign in at the beginning of  the Meeting.
VI. MINUTES OF PREVIOUS MEETING(S):
1. Regular Meeting August 22, 2023
VII. PRESENTATIONS:
1. Five (5 ) – Year Service Award – Johnathan Montiel III. – Mayor, R. Jackson
2. SWEAR IN – Interim Clerks – Danielle Swopes – Interim City Clerk, Melissa Lopez – Interim
Deputy Clerk. – S. Doerr, City Attorney
3. ENMWUA – Presentation by Orlando Ortega
4. STAFF UPDATE – Fire Department – Fire Chief, T.J. Cathey
5. PROCLAMATION – Designating September 17 through 23 as Constitution Week. – Mayor, R.
Jackson
VIII. DISCUSSION/ACTION ITEMS:
1. CITY COUNCIL – Councilor Ward A – Veronica Cordova
a. Discussion Regarding Safe Haven Baby Box – Councilor V. Cordova and Angie Smith, &
Monica Kelsey
2. COMMUNITY SERVICES – Community Services Director – K. McClellan
a. Airport – Request for Approval of Grant Agreement PRZ-24-01 – State’s Portion of
Grant
b. Approval of Recommendation for Resolution NO.PC-2022-2023-05 for Replat
Application for Property 1500 S Ave G for a Replat to separate a single lot into five (5)
lots. Planning and Zoning Unanimously Recommended for City Council Approval at
their meeting on 08/21/2023.
c. Approval of Recommendation for Resolution NO. PC-2022-2023-06 for Variance for
Zone Change Application for Property 1400 S Ave D, to allow a micro-grow in a C-2
Zone. Planning and Zoning Recommended with five (5) for and one (1) against, for City
Council Approval at their meeting on 08/21/2023.
d. Approval of Recommendation for Resolution NO. PC-2022-2023-07 for Variance for
Zone Change at 107 Yucca Dr for a Carport. Planning and Zoning Unanimously
Recommended for City Council Approval at their meeting on 08/21/2023.
e. Request for Ratification of Authorization for Funding Application to secure funding in
the amount $50,000.00 for a Spay and Neuter Grant.
3. FIRE DEPARTMENT – Fire Chief, T.J. Cathey
a. Request for Approval to accept a donation from Legacy Church has donated sic (6) Seek
Reveal FirePro X Thermal Imaging Cameras and 6 Seek Thermal Gear Keepers.
b. Request for Approval for EMS Fund Act Local System Funding Application FY25 for
four (4) new LIFEPAK 15 V4 Cardiac Monitor/Defibrillators with a total cost of
$184,650.00.
c. Request for Approval for EMS Fund Act Vehicle Purchase Application FY25. This
grant application is for a new Type 1 Ambulance with a total cost of $251,275.00. If
funded this grant requires a 25% match of $62,818.75 and grant funded $188,456.25.
4. CITY CLERK – Interim City Clerk, Danielle Swopes
a. Public Hearing for Ordinance No. ORDINANCE NO. 766 – An Ordinance Granting
Certain Rights and Privileges to Yucca Telecommunications Systems, Inc., Its
Successors and Assigns.
i. Action to enter into Public Hearing on Ordinance No. 766 to Receive Comments.
ii. Action to Close the Public Hearing.
iii. Action on Ordinance No. 766.
5. FINANCE/CPO – Interim CPO – Jo McVey
a. Request for Approval to Award the Banking Services Contract to the Highest-Ranking
Awardee.
b. Request for Approval for City Manager to enter into Contract Negotiations with
Banking Awardee.
c. Request for Ratification of Authorization of the FY24 Clean & Beautiful Grant

IX. EXECUTIVE SESSION – R. Jackson, Mayor
1. Action to Convene in a Closed Meeting to Discuss Matters as Provided for under The
Open Meetings Act NMSA 1978, Chapter 10, Article 15, Relating to the discussion of the
purchase, acquisition, or disposal of real property for Property in the area(s) located at: Section
33, T1S, R34E, Portales, and property at 501 East First Street, Portales, and property at 100 W.
First Street, Portales. City Attorney – Regarding Attorney-Client Privileged Information
Pertaining To Pending Litigation And Contract Negotiations.
2. Action to Convene in Open Session.
3. Action as a result of the Closed Session.
X. ADJOURNMENT

This is to certify that a copy of this Agenda was posted on the City’s website and the bulletin board in the front lobby of City Hall by 5:00 p.m., Friday, September 8, 2023.
__________________________________________________________________________________
Danielle Swopes, Interim City Clerk or Melissa Lopez, Interim Deputy City Clerk
If you are an individual with a disability who needs a reader, amplifier, qualified sign language interpreter, or any other form of auxiliary aid or service to attend or participate in a hearing or meeting, please contact the Portales City Manager or City Clerk at 575-356-6662, Option #0 at least one (1) week prior to the meeting or as soon as practical. Public documents, including the agenda and minutes, can be provided in various accessible formats. Please contact the Portales City Manager or City Clerk at 575-356-6662 if a summary or other type of accessible format is needed.

Questions, requests, or comments from citizens should be submitted in writing to the City Clerk or City Manager by 4:00 p.m. a day prior to the meeting. Contact information for both officers is on the City’s website: https://www.portalesnm.gov/departments/.