NOTICE OF PUBLIC MEETING
CITY COUNCIL, CITY OF PORTALES, NEW MEXICO
THE PUBLIC IS INVITED TO ATTEND THE PORTALES CITY COUNCIL’S MEETING TO BE HELD at 5:30 p.m., on Wednesday, JULY 26, 2023, in the Council Chambers in the Memorial Building, at 200 E. 7th Street, Portales, New Mexico.

The following item(s) is/are scheduled for consideration and action by the City Council:
CONSENT AGENDA
I. CALL TO ORDER – MAYOR/MAYOR PRO-TEM/COUNCILOR-AS-CHAIR.
II. ROLL CALL – CITY CLERK.
III. INVOCATION & PLEDGE OF ALLEGIANCE.
IV. Official Salute to the New Mexico Flag: “I salute the flag of the State of New Mexico the Zia symbol of perfect friendship among united cultures.”
V. MINUTES OF PREVIOUS MEETING(S):
1. Regular Meeting July 11, 2023.
VI. PRESENTATIONS
1. BDO Zone Presentation – Ryan Magwood, Ecostrat
2. Retiring Dedicated Employee, Marilyn Rapp – R. Jackson, Mayor./M. Miller, Mayor Pro Tem
3. Employee of the Month – Katherine Johnson – S. Austin, City Manager

VII. CONSENT AGENDA
The items listed below are recommended by the City Manager for placement on the consent agenda. These items are placed on the agenda so that the Council, by unanimous consent, can designate those routine agenda items that they wish to be approved or acknowledged by one motion. If any proposal does not meet with the approval of all Council members, that item will be heard when
reached under the regular agenda.
Motion to place indicated items on the consent agenda by roll call vote.
Motion to approve all items on the consent agenda by unanimous roll call vote.
1. Planning & Zoning – Recommendation for Approval for an easement over 5′ at 1001 S Boulder.
The current owner is selling the property to applicant, and an easement approval is needed. K.
McClellan, C.S. Director
2. Finance – Ratification of Bills for the Month of June 2023. – M. Rapp, & Twila Flen, Finance
Director(s)
3. Police Department – Approval to accept Junior Bill Appropriations for $160,000.00 to
purchase new Police Vehicles from Senator Ingle. C. Williams, Police Chief
4. Water – Approval of Authorized Official(s) Signature on Contract Time-Extension
Documents with Danial B. Stephens & Associates and KP Ventures for Blackwater Wellfield
Project Completion (WTB WPF-5104). I will draft staff summary and include NMFA grant
agreement time extension letter in the morning. J. DeSha, PUD, S. Baysinger, PUD Asst.

VIII. ACTION ITEMS
1. Streets Dept. – Discussion/Action Item – Roosevelt County Road Department Agreement for
South RR 6 and partnership with MyMar Terminals. Steve Chavez, PID Director & Ricky Lovato
– Roosevelt County Road, Superintendent
2. Finance Dept. – M. Rapp, & Twila Flen, Finance Director(s)
a. Action Item – 4th Qtr. Budget Adjustment Resolution #23-24-02
b. Action Item – 4th Qtr. Budget Report Resolution #23-24-03
c. Action Item – Final Budget Resolution #23-24-04
d. Action Item – Signature Authorization for Banking Services Resolution #23-24-05
3. Public Hearing for 2023 Comprehensive Plan. – R. Jackson, Mayor./M. Miller, Mayor Pro Tem
a. Action to enter into public hearing to receive comments.
b. Action to close the public hearing.
c. Action by Council for Resolution #23-24-06– Adoption of 2023 Comprehensive Plan
4. Roosevelt County Community Development Corporation (RCCDC) Ex-Officio Board Member
Appointment of Kelly McClellan. R. Jackson, Mayor./M. Miller, Mayor Pro Tem
5. Appointment of 2023 Annual NMML Conference Voting Delegates – R. Jackson, Mayor/M.
Miller, Mayor Pro Tem

IX. PUBLIC INPUT for Which no Action will be taken – Any matter not known about, or which could not have been reasonably foreseen prior to the time of posting of the agenda. This agenda item is for informational purposes only.
1. Public comments will be limited to three minutes per speaker; limited to one presentation per meeting, and no more than six (6) speakers on each subject.
2. Councilors will not respond to comments or answer questions to avoid any violation of the Open
Meetings Act.
3. Direct any questions or requests for information to the City Manager in writing during regular
business hours.

X. EXECUTIVE SESSION – R. Jackson, Mayor./M. Miller, Mayor Pro Tem
1. Action to Convene in a Closed Meeting to Discuss Matters as Provided for under New Mexico Statutes
Relating to the Purchase, Acquisition, or Disposal of Real Property or Water Rights; and/or for
Attorney-Client Privilege Pertaining to Threatened or Pending Litigation.
2. Action to Convene in Open Session.
3. Action as a result of the Closed Session.

XI. ADJOURNMENT
This is to certify that a copy of this Agenda was posted on the City’s website and the bulletin board in the front lobby of City Hall by 5:00 p.m., Friday, July 21, 2023.
____________________________________________________________
Joan Martinez-Terry, City Clerk or Carla Weems, Deputy City Clerk or
Sarah Austin, City Manager

If you are an individual with a disability who needs a reader, amplifier, qualified sign language interpreter, or any other form of auxiliary aid or service to attend or participate in a hearing or meeting, please contact the Portales City Manager or City Clerk at 575-356-6662, Option #0 at least one (1) week prior to the meeting or as soon as practical. Public documents, including the agenda and minutes, can be provided in various accessible formats. Please contact the Portales City Manager or City Clerk at 575-356-6662 if a summary or other type of accessible format is needed.

Questions, requests, or comments from citizens should be submitted in writing to the City Clerk or City Manager by 4:00 p.m. a day prior to the meeting. Contact information for both officers is on the City’s website: https://www.portalesnm.gov/departments/.