NOTICE OF PUBLIC MEETING
CITY COUNCIL, CITY OF PORTALES, NEW MEXICO

THE PUBLIC IS INVITED TO ATTEND THE PORTALES CITY COUNCIL’S MEETING TO BE HELD at
6:30 p.m., Tuesday, April 19, 2022, in the Council Chambers, at 200 E. 7th Street, Portales, New Mexico.
Face masks optional for the safety of attendees upon the lifting of Governor Lujan-Grisham’s mask
mandate. Questions, requests, or comments from citizens should be submitted in writing to the City Clerk or
City Manager by 4:00 p.m. a day prior to the meeting. Contact information for both officers is on the City’s
website: https://www.portalesnm.gov/departments/. The following item(s) is/are scheduled for consideration
and action by the City Council:

A M E N D E D A G E N D A
I. Call to Order – Mayor/Mayor Pro-Tem/Councilor-as-Chair.
II. Roll Call – City Clerk.
III. Invocation.
IV. Pledge of Allegiance.
V. Official Salute to the New Mexico Flag: “I salute the flag of the State of New Mexico the Zia symbol
of perfect friendship among united cultures.”
VI. Scheduled Business — Discussion & Action – Mayor/Mayor Pro-Tem/Councilor-as-Chair.
(A) Minutes of Previous Meeting(s):
1. Regular Meeting held April 5, 2022.
(B) Certificate of Congratulations to the Portales High School State Championship
Choir – R. Jackson, Mayor.
(C) Election of the Mayor Pro-Tem by Council Nomination and Approval – R. Jackson,
Mayor.
(D)Recognition of Staff Attainment of New Mexico Certified Floodplain Manager
Certification – J. DeSha, Public Works Director/S. Austin, City Manager.
(E) Announcement of Employee of the Month for April 2022 – S. Austin, City Manager.
(F) Proclamation Honoring the Emergency communications Dispatchers – “What is the
Thin Gold Line” – R. Jackson, Mayor.
(G) Ratification of Finance Department’s Actions on Bills/Payments for March 2022 –
M. Rapp, Finance Director.
(H)Resolution #21-22-41, Annual Application for Funding from New Mexico Fire Protections
Fund Distribution FY 2023 – T. J. Cathey, Fire Chief.
(I) Resolution #21-22-42, A Resolution Determining the Property is Covered with
Ruins, Rubbish, Wreckage or Debris, making it Dangerous and a Menace to
Public Comfort, Health and Safety, and Requiring its Removal, Cleaning or
Clearing of any Ruins, Rubbish, Wreckage or Debris – K. McClellan, Planning
Administrator.
(J) Item(s) from the Public Works Department: J. DeSha, Public Works Director.
Council Agenda April 19, 2022, continued 2
1. Resolution #21-22-43, Resolution of Sponsorship for a Transportation Project
Fund Application and Matching Waiver Request ($300,000) Avenue A from 1st
Street to 2nd Street.
2. Resolution #21-22-44, Resolution of Sponsorship for a Transportation Project
Fund Application and Matching Waiver Request ($55,000) Avenue A from 2nd
Street to 3rd Street.
3. Resolution #21-22-45, Resolution of Sponsorship for a Transportation Project
Fund Application and Matching Waiver Request ($58,000) Intersection Avenue O
and 18th.
4. Resolution #21-22-46, Resolution of Sponsorship for a Transportation Project
Fund Application and Matching Waiver Request ($120,000) Main Street from 1st
Street to 3rd Street.
(K)Resolution #21-22-47, A Resolution Replacing Resolution #02-03-09, Updating
the City of Portales Travel, Fixed Meal Allowance and Mileage Policy – S. Austin,
City Manager.
(L) Resolution #21-22-48, A Resolution Replacing Resolution #16-17-26, Updating
the City of Portales Procurement/Purchasing Policy – S. Austin, City Manager.
(M) Approval to Use Vendor on CES for 18th Street Rehabilitations from S. Avenue I
to S. Avenue D pending NMDOT Clearance/Approval and CES Review/Approval –
J. DeSha, Public Works Director.
(N) Approval to Use Vendor on CES for Kilgore Avenue Rehabilitation and
Reconstruction NM 88 to 18th Street Pending NMDOT Clearance/Approval and
CES Review/Approval – J. DeSha, Public Works Director.
(O) Public Input for Which no Action will be taken – Any matter not known about, or which could not
have been reasonably foreseen prior to the time of posting of the agenda. This agenda item is for
informational purposes only
1. Public comments will be limited to three minutes per speaker.
2. Individuals will be limited to one presentation per meeting, and there will be a maximum of six
(6) speakers on each subject.
3. To avoid any possible violation of the Open Meetings Act, the Councilors will not respond to
comments or answer questions.
4. Questions or requests for information in writing should be directed to the City Manager during
regular business hours.
IV. Adjournment.
This is to certify that a copy of this Agenda was posted on City’s website and the bulletin board in the front
lobby of City Hall by 5:00 p.m., Thursday, April 15, 2022. Amended Agenda posted at 5:00 p.m.
Joan Martinez-Terry, City Clerk

Mayor: Ronald L. Jackson At-Large
Mayor Pro-Tem: Michael G. Miller Ward C
Councilors: Daniel W. Boan Ward B Michael James “Jim” Lucero Ward D
Veronica A. Cordova Ward A Dianne Y. Parker Ward D
Chadrick Heath Heflin Ward C Oscar H. Robinson Ward B
Jake J. Lopez Ward A

If you are an individual with a disability who is in need of a reader, amplifier, qualified sign language interpreter, or any other form of auxiliary aid or service to attend or participate in the hearing or meeting, please contact the Planning Administrator at (575) 356-8449 Opt. 2 or at p&z@portalesnm.gov at least one (1) week prior to the meeting or as soon as possible. Public documents, including the agenda and minutes, can be provided in various accessible formats. Please contact the Office of the Citer form of auxiliary aid or service to attend or participate in the hearing or meeting, please contact the Planning Administrator at (575) 356-8449 Opt. 2 or at p&z@portalesnm.gov at least one (1) week prior to the meeting or as soon as possible. Public documents, including the agenda and minutes, can be provided in various accessible formats