NOTICE OF PUBLIC MEETING
CITY COUNCIL, CITY OF PORTALES, NEW MEXICO
THE PUBLIC IS INVITED TO ATTEND THE PORTALES CITY COUNCIL’S MEETING TO BE HELD at
6:30 p.m., Tuesday, October 5, 2021, in the Council Chambers, at 200 E. 7th Street, Portales, New Mexico.
Face masks required for the safety of attendees in accordance with Governor Lujan-Grisham’s
health mandate. Questions, requests, or comments from citizens should be submitted in writing to the City
Clerk or City Manager by 4:00 p.m. a day prior to the meeting. Contact information for both officers is on the
City’s website: https://www.portalesnm.gov/departments/. The following item(s) is/are scheduled for
consideration and action by the City Council:
A G E N D A
I. Call to Order – Mayor/Mayor Pro-Tem/Councilor-as-Chair.
II. Roll Call – City Clerk.
III. Invocation.
IV. Pledge of Allegiance.
V. Official Salute to the New Mexico Flag: “I salute the flag of the State of New Mexico the Zia symbol
of perfect friendship among united cultures.”

VI. Scheduled Business — Discussion & Action – Mayor/Mayor Pro-Tem/Councilor-as-Chair.

(A) Minutes of Previous Meeting(s):
1. Regular Meeting held September 21, 2021.
(B) Recognition of 30-Year Employees: Shelley D. Johnson, Human Resource Officer and
Donna J. Rutherford, Planning & Zoning Director – R. Jackson, Mayor/S. Austin, City Manager.
(C) Announcement of Police Department Deputy Chief Promotion – C. Williams, Police Chief.
(D)Employee(s) of the Month Announcement – S. Austin, City Manager.
(E) Requesting Ratification of Execution of the Grant Agreement with the NMDOT Traffic Safety
Division under Federal and State Traffic Safety Regulations – C. Williams, Police Chief.
(F) Informational Item from Public Works: Report on Properties in Violation of the Portales
City Code (Ordinance No. 663, Chapter 9 – Buildings/Article II. Dangerous Buildings or
Debris.) – J. DeSha, Public Works Director.
(G)Approval of Use of a Vendor on CES Contract 2020-09B-R1216-ALL for Lot #1, Chemical
Storage Room Work Project at the Portales City Swimming Pool Located at 320 E. 7th
Street, Portales, NM 88130 – J. DeSha, Public Works Director/S. McFadden, Chief Procurement
Officer.
Council Agenda October 5, 2021, continued 2
(H)Approval of Use of a Vendor on CES Contract 2020-09B-R1216-ALL for Pool Refinishing
Project at the Portales City Swimming Pool, located at 320 E 7th Street, Portales, NM
88130 – J. DeSha, Public Works Director/S. McFadden, Chief Procurement Officer.
(I) Ratification of Change Order #1 and Approval for Change Order #2 for WWRC, on
Statewide Price Agreement #00-00000-20-00110, for Demolition of Condemned Building
at 201 N. Ave. I in Portales, NM – J. DeSha, Public Works Director/S. McFadden, Chief Procurement
Officer.
(J) Resolution #21-22-13, A Resolution Authorizing Mayor’s Signature on Grant Agreement for
Agreement CN C22013036 for Street Improvements on Kilgore Avenue; Designating
Official Representative/Point of Contact Authorized to Sign Reimbursement Requests – J.
DeSha, Public Works Director.
(K) Resolution #21-22-14, A Resolution Authorizing Mayor’s Signature on Grant Agreement for
Agreement CN HW2LP20024 Participation in Transportation Project Program Administered
by the New Mexico Department of Transportation for 18th Street Improvements – J. DeSha,
Public Works Director.
(L) Resolution #21-22-15, A Resolution Adopting changes and Superseding Resolution
#20-21-28, Setting City of Portales Utility Administrative Policies – J. DeSha, Public
Works Director.
(M) Authorization to release RFP and enter into contract negotiations for Professional Services
– Architectural – for City of Portales Facility Repairs (from Storm Damage) – S. Austin, City
Manager/J. DeSha, Public Works Director/S. McFadden, Chief Procurement Officer.
(N) Approval of Award of Bid for Blackwater Well Field Test Holes and Supply Well Drilling
(WPF-5014) Project – J. DeSha, Public Works Director/S. McFadden, Chief Procurement Officer.
(O) Other Business/Public Comment – Any Matter not known about, or which could not have been
reasonably foreseen prior to the time of posting of the agenda. Public comment is at the discretion of
the Mayor/Mayor Pro-Tem or Chair for information only and limited to 3 minutes per speaker with no
action to be taken.
V. Adjournment.
This is to certify that a copy of this Agenda was posted on City’s website and the bulletin board in the front
lobby of City Hall by 9:00 a.m., Friday, September 30, 2021.
Joan Martinez-Terry, City Clerk
Mayor: Ronald L. Jackson At-Large Mayor Pro-Tem: Michael G. Miller Ward C
Councilors: Daniel W. Boan Ward B Michael James “Jim” Lucero Ward D
Veronica A. Cordova Ward A Dianne Y. Parker Ward D
Chadrick Heath Heflin Ward C Oscar H. Robinson Ward B
Jake J. Lopez Ward A
If you are an individual with a disability who is in need of a reader, amplifier, qualified sign language interpreter, or any
other form of auxiliary aid or service to attend or participate in the hearing or meeting, please contact the Planning
Director/ADA Officer at (575) 356-8449 or at p&z@portalesnm.gov at least one (1) week prior to the meeting or as soon
as possible. Public documents, including the agenda and minutes, can be provided in various accessible formats. Please
contact the Office of the City Clerk at (575) 356-6662 or at cityclerk@portalesnm.gov if a summary or other type of