NOTICE OF PUBLIC MEETING
CITY COUNCIL, CITY OF PORTALES, NEW MEXICO

DUE TO GOVERNOR LUJAN GRISHAM’S ORDER LIMITING ATTENDEES AT GATHERINGS, THE
PORTALES CITY COUNCIL’S MEETING WILL BE HELD WITH LIMITED ATTENDANCE starting at 6:30
p.m., Tuesday, December 1, 2020, at the Memorial Building Auditorium (the big room), 200 E. 7th Street,
Portales, New Mexico. Limited attendance to this meeting will be authorized by calling (575) 356-6662, Option
3, prior to the meeting. Questions or comments from citizens may be submitted in writing to the City Clerk or
City Manager before or after the meeting. Contact information for both officers are on the City’s website at
www.portalesnm.gov. Covid-19 social-distancing and face-covering restrictions will apply for the safety of
attendees. The following item(s) is/are scheduled for consideration and action by the City Council:

A G E N D A
I. Call to Order – Mayor/Mayor Pro-Tem/Councilor-as-Chair.
II. Roll Call – City Clerk.

III. Scheduled Business — Discussion & Action – Mayor/Mayor Pro-Tem/Councilor-as-Chair.

(A) Minutes of Previous Meeting(s):
1. Regular Meeting held October 20, 2020.
(B) CONSENT AGENDA
Items listed below are recommended by the City Manager for placement on the consent
agenda. These items are placed on the agenda so that the Council, by unanimous consent, can
designate those routine agenda items that they wish to be approved or acknowledged by one
motion. If any proposal does not meet with the approval of all Council members, or if a citizen
so requests, that item will be heard when reached under this agenda.
1. MOTION TO PLACE ITEMS LISTED BELOW ON THE CONSENT AGENDA BY
UNANIMOUS ROLL CALL VOTE.
a. Approval of Proclamation naming December 1, 2020 as “Fair Housing Day” in
Portales, New Mexico – Initiated by J. DeSha, Public Works Director.
b. Approval of Proclamation declaring December 2020, Drunk and Drugged Driving
Prevention Month – Initiated by Darla Reed, DWI Program Director.
c. Ratification of Finance Department’s Actions on the Bills for October 2020 –
Initiated by M. Rapp, Finance Director.
d. Resolution #20-21-18, Governing Fixed Assets (107th Fiscal Year) – Initiated by M.
Rapp, Finance Director.
Council Agenda December 1, 2020…………. 2
If you are an individual with a disability who is in need of a reader, amplifier, qualified sign language interpreter, or any
other form of auxiliary aid or service to attend or participate in the hearing or meeting, please contact the Planning
Director/ADA Officer at (575) 356-8449 or at p&z@portalesnm.gov at least one (1) week prior to the meeting or as soon
as possible. Public documents, including the agenda and minutes, can be provided in various accessible formats. Please
contact the Office of the City Clerk at (575) 356-6662 or at cityclerk@portalesnm.gov if a summary or other type of
accessible format is needed.
e. Request for Ratification of Change Order No. 1 for Johnson Hill East Tank Project
(4821 – WPF) SmithCo Construction, Inc. – Initiated by J. DeSha, Public Works
Director.
f. Request for Authorization to Execute Grant Amendment #21-D-G-23 between
the Department of Finance Administration/Local Government Division
(DFA/LGD) and the City of Portales for the DWI Program – Initiated by D. Reed,
DWI Program Director.
g. Resolution #20-21-19, A Resolution Authorizing the Mayor to Sign the EMS Fund
Act Grant Application with the New Mexico Department of Health Emergency
Medical Services Bureau – Initiated by T.J. Cathey, Fire Chief.
h. Resolution #20-21-20, A Resolution Authorizing the Mayor to Sign the Trauma
System Development Grant Application with the New Mexico Department of
Health Emergency Medical Services Bureau – Initiated by T.J. Cathey, Fire Chief.
i. Resolution #20-21-21, A Resolution of Participation in Local Government Road
Fund Program Administered by New Mexico Department of Transportation for
Municipal Arterial Program (MAP) Cooperative Agreement First Amendment
L200515 – D18710/1 – Initiated by J. DeSha, Public Works Director.
2. MOTION TO APPROVE/ACKNOWLEDGE ALL ITEMS ON THE CONSENT AGENDA BY
UNANIMOUS ROLL CALL VOTE.
IV. A public body may only act on items appearing on the Agenda.
V. Adjournment.

This is to certify that a copy of this Agenda was posted on City’s website and the bulletin board in the front
lobby of City Hall by 5:00 p.m., Thursday, November 26, 2020.
Joan Martinez-Terry, City Clerk