Portales City Council Agenda

NOTICE OF PUBLIC MEETING
CITY COUNCIL, CITY OF PORTALES, NEW MEXICO

THE PUBLIC IS INVITED TO ATTEND A REGULARLY SCHEDULED MEETING OF THE PORTALES CITY
COUNCIL, which will be held starting at 6:30 p.m., Tuesday, September 25, 2018 , at the Memorial Building Council Chambers, 200 E. 7th Street, Portales, New Mexico. The following item(s) is/are scheduled for consideration and action by the City Council:

A G E N D A

I. Call to Order – Mayor/Mayor Pro-Tem/Councilor-as-Chair.

II. Roll Call – City Clerk.

III. Invocation.

IV. Pledge of Allegiance.

V. Official Salute to the New Mexico Flag: “I salute the flag of the State of New Mexico the Zia symbol of perfect friendship among united cultures.”

VI. Scheduled Business — Discussion & Action – Mayor/Mayor Pro-Tem/Councilor-as-Chair.

(A) Minutes of Previous Meeting(s):
1. Regular Meeting held September 11, 2018.

(B) Recognition of Retired Police Employee Charles D. Smart; Fire Re-Retired Employee Michael Inge and Street 25-Year Service Award to Randy Lee – M. Miller, Mayor Pro-Tem.

(D) Ratification of Finance Department’s Actions Regarding Bills for August 2018 – M. Rapp, Finance Director.

(E) Resolution #18-19-16, A Resolution Authorizing the Execution and delivery of a Water Project Fund Loan/Grant Agreement by and between the New Mexico Finance Authority (“Finance Authority”) and the Eastern New Mexico Water Utility Authority (the “borrower/grantee”), and joined by its members, the City of Portales (the “City”), the communities of Clovis, Elida, Grady and Texico and Curry County, in the total loan/grant amount of $2,493,379, ratifying the action of the borrower/grantee to utilize the loan/grant amount solely for the purpose of financing the costs of design and construction of a sub-phase of the interim groundwater pipeline project and specifically construction of the finished water 2/cannon lateral pipeline, and solely in the manner described in the Loan/Grant Agreement; providing for the pledge and payment to the borrower/grantee of the city’s portion of the loan amount (20.87% of the loan amount, or approximately

Council Agenda August 21, 2018………….. 2

$52,037) solely from a portion of the net system revenues of the City water system, which revenues are paid to the borrower/grantee for payment of the loan amount; approving the form of and other details concerning the Loan/Grant Agreement; ratifying actions heretofore taken; repealing all action inconsistent with this resolution; and authorizing the taking of other actions in connection with the execution and delivery of the Loan/Grant Agreement – M. Miller, Mayor Pro-Tem.
(F) Request for Award Bid and Contract for ITB No. 2018-09-02 for Building/Maintenance Materials, Minor Construction Materials and Hardware Items Indefinite Quantity Multi- Term Contract – S. Standefer, City Manager.

(G) Other Business/Citizens to be Heard–-Any matter not known about or which could not have been reasonably foreseen prior to the time of posting of the agenda. A public body shall only take action on items appearing on the agenda:

• Public comments will be limited to three (3) minutes per speaker.
• Individuals will be limited to one (1) presentation per meeting, and there will be a maximum of six (6) speakers on each subject.
• To avoid any possible violation of the Open Meetings act, Councilors will not respond to
comments or answer any questions.
• Questions or requests for information in writing should be directed to the City Manager during regular business hours.

VII. Adjournment