REGULAR CITY COUNCIL
MEETING

City Council meetings are livestreamed
via www.youtube.com/@citychannelportales8147
Mayor Michael Miller
Mayor Pro Tem
Veronica Cordova

AGENDA TUESDAY, May 14, 2024, 5:30 pm
CALL TO ORDER – MAYOR/MAYOR PRO-TEM/COUNCILOR-AS-CHAIR
ROLL CALL – CITY CLERK:
INVOCATION & PLEDGE OF ALLEGIANCE:
OFFICIAL SALUTE TO THE NEW MEXICO FLAG: “I salute the flag of the State of New Mexico the Zia symbol
of perfect friendship among united cultures.”
PUBLIC COMMENT: The Public has the opportunity to provide comment on subjects regarding City Business, during the public comment period. Speaker’s comments will be limited to three (3) minutes unless the Mayor and/or Councilor(s) requests more information. The time limit is given in an effort to allow public input but also to move the agenda forward in a prompt yet efficient manner. All Speakers must sign in at the beginning
of the Meeting. Topics are limited to six (6) speakers per topic.

PRESENTATIONS:
1. Monthly Department Update: Police Department—C. Williams, Portales Police Chief.
2. Clerks’ Office Update and Proclamation—D. Swopes, City Clerk.
3. PHS Awards—O. Robinson, Councilman, T. Cathey, Interim City Manager
4. ENMU Recognition—V. Cordova, Mayor Pro Tem
5. 50th Anniversary EMS Week Proclamation—T. Cathey, Interim City Manager

MINUTES OF PREVIOUS MEETINGS(S):
1. Regular Meeting April 22, 2024
CONSENT AGENDA (The consent agenda is approved by a single motion. Any member of council may request
an item to be transferred to the Regular Agenda from the Consent Agenda without discussion or vote)
Ratification of the Interim City Manager Signature on 1st Renewal for On-Call Engineering/Architectural
Services Contracts. Pay as Services are Rendered.
1. Wilson & Company, Inc.
3. Freese & Nichols
4. CDM Smith
5. Sites Southwest
6. Stantec Consulting Services
7. Miller Engineers dba Souder, Miller & Associates
8. Lydick Engineers & Surveyors
Ratification of the Mayor’s signature on agreements with Beasley, Mitchell & Co.
9. Agreement with Beasley, Mitchell, & Co. for Accounting and Financial Reporting Expertise to Assist
the City of Portales Through June 30, 2025. Fees for These Services are not to Exceed $20,000.00.
10. Agreement with Beasley, Mitchell, & Co. for Accounting and Financial Reporting Expertise: Record
Journals, File Quarterly Payroll Tax Reports, Reconcile AP & AR Subsidiary Ledgers, Reconcile
Bank Statements, Propose Adjusting Journal Entries, Prepare Quarterly DFA Reports, Review
Budget Variances, Budget Adjustments, and Accounting Support. To assist the City of Portales
Through June 30, 2025. Fees for These Services are not to Exceed $35,000.00.

DISCUSSION:
1. Water Update—A. Flores, Projects Admin./Read by T. Cathey, Interim City Manager.
ACTION ITEMS:
CITY COUNCIL: Mayor Miller
1. ENMWUA Board Appointment.
WATER DEPARTMENT: A. Flores, Water Admin. Project Manager/L. Lovelady, P&Z/Researcher
1. Inflorescence—Industrial Water Use Permit for 4,000 Gallons per Month for a Cannabis MicroGrow Facility at 705 E. Canadian submitted by Lisa, Curtis, and Ethan Jaynes. Unanimously
Approved by PWC in November of 2022.

STREETS: S. Chavez, Public Infrastructure Director/J. McVey, Infrastructure Project Administrator
1. Approval of Resolution #2024-08. A Resolution to the New Mexico Dept. of Transportation for
Transportation Roadway Funding (TPF) Projects.

COMMUNITY SERVICES: K. McClellan, Director
1. Approval of Resolution # 2024-09. A Required Step for the City’s Governing Body to Approve
Application of Emergency Funding for $350,000.00 From the Board of Finance in Regard to a New
Animal Shelter.
2. Approval of Intent to Adopt an Amendment to Ordinance 676, The Downtown Ordinance. Originally
Adopted in 2008. Amendment’s Purpose is to Make the Area More Business Friendly.

CITY COUNCIL/STAFF COMMENT:

EXECUTIVE SESSION – M. Miller, Mayor
1. Action to Convene in a Closed Meeting to Discuss Matters as Provided for under New Mexico
Statutes Relating to Limited Personnel Matters Re: Pending Litigation—Roosevelt County Water
Coop.
a) Action to Convene in Open Session.
b) Action as a result of the Closed Session.

ADJOURNMENT
This is to certify that a copy of this Agenda was posted on the City’s website and the bulletin board in front of the City Hall Building
by 5:00 p.m., Friday, May 10, 2024.
__________________________________________________________________________________
Danielle Swopes, Interim City Clerk, or Melissa Lopez, Deputy City Clerk

If you are an individual with a disability who needs a reader, amplifier, qualified sign language interpreter, or any other form of auxiliary aid or service to attend or participate in a hearing or meeting, please contact the Portales City Manager or City Clerk at 575-356-6662, Option #0 at least one (1) week prior to the meeting or as soon as practical. Public documents, including the agenda and minutes, can be provided in various accessible formats. Please contact the Portales City Manager or City Clerk at 575-356-6662 if a summary or other type of accessible format is needed. Questions, requests, or comments from citizens should be submitted in writing to the City Clerk or City Manager by 4:00 p.m. a day prior to the meeting. Contact information for both
officers is on the City’s website: https://www.portalesnm.gov/departments/