TABLE OF CONTENTS FOR COUNCIL MEETING HELD NOVEMBER 19, 2019:
(A) Minutes of Previous Meeting(s):

1. Regular Meeting held November 5, 2019. (B) Formally Announcing the Retirement of PFD Fire Chief Gary Nuckols and Passing the “Axe” to Newly Appointed PFD Fire Chief Timothy J. Cathey. (C) Ratification of Finance Department’s Actions on Bills for October 2019. (D) Resolution #19-20-22, A Resolution Authorizing Participation in Local Government Road Fund Program Administered by the New Mexico Department of Transportation for Project No. SP-2-19(965) and Superseding Resolution #17-18-36. (E) Discussion and Approval of 2020 Capital Outlay Request List. (F) Other Business/Citizens to be Heard. THE CITY COUNCIL OF THE CITY OF PORTALES met in regular session Tuesday, November 19, 2019, at 6:30 p.m., in the Council Chambers of the Memorial Building, 200 E. 7th Street, Portales, NM in full conformity with the rules and regulations. Mayor Jackson called the meeting to order and asked City Clerk Martinez-Terry to call roll. Those present and constituting a quorum were:
MAYOR: Ronald L. Jackson
MAYOR PRO-TEM: Michael G. Miller (absent)

COUNCIL MEMBERS: Veronica A. Cordova (absent) Dianne Y. Parker Chadrick H. Heflin Oscar H. Robinson Jake J. Lopez Jessica J. Smith Michael James “Jim” Lucero
STAFF PRESENT: Sammy Standefer, City Manager John DeSha, Public Wks. Dir. Joan Martinez-Terry, City Clerk Christine Mitchell, I.T. Tech. Susan Baysinger, PW Projects Adm. Chris Williams, Dep. Police Chief Gary Nuckols, Retiring Fire Chief T.J. Cathey, New Fire Chief Lance Hill, Fire Battalion Chief W. Scott Candelaria, Fire Marshal Hugh Frank, Fire Battalion Chief Patti Heflin, Fire Adm. Assistant Lynsey Sanchez, Firefighter/EMT Duane Rogers, Firefighter/EMT Artie James, Firefighter/EMT OTHERS PRESENT: Matthew Brock, Press Bill Hendrickson, RCCDC Exec. Dir. Mike Inge John Kropp Mary Lou Kropp Bill Cathey Joeli Cathey Monica Nuckols Brenda Fenton Keith Thomas Mike Golden
Mayor Jackson asked Councilor Smith to give the invocation and Mayor Jackson led the Pledge of Allegiance and the Salute to the New Mexico flag.

(A) MINUTES OF PREVIOUS MEETING(S): 1. Regular Meeting of November 5, 2019.
Mayor Jackson asked the Council to consider the minutes of the Regular Meeting of November 5, 2019. He asked for comments or corrections. Mayor Jackson asked the pleasure of the Council. Councilor Lucero made the motion to approve the minutes of the regular meeting of Novem ber 5 , 2019 as
Minutes of November 19, 2019
presented. Councilor Parker seconded the motion. All Council members present voted in favor of the motion. No abstentions. Motion carried.

(B) FORMALLY ANNOUNCING THE RETIREMENT OF PFD FIRE CHIEF GARY NUCKOLS AND PASSING THE AXE TO NEWLY APPOINTED PFD FIRE CHIEF TIMOTHY J. CATHEY Mayor Jackson stated that this is a formal announcement of the retirement of the Portales Fire Department Fire Chief Gary Nuckols and appointment of Timothy J. Cathey as the new Fire Chief. He stated that a ceremony has been prepared to “pass the axe” (passing responsibilities) to the new Fire Chief. He asked the two to come forward to give the presentation. Chief Nuckols and new Chief Cathey grasped the handle of the symbolic axe together and Chief Nuckols stated that “the axe is a symbol of long-standing honor in the Fire service.” He asked Chief Cathey if he accepted the responsibilities to uphold the honor, pride, service and the overall mission of the City of Portales and the Fire Department under his command. Chief Cathey accepted the responsibilities and received applause from those present at the meeting.
Mayor Jackson presented Chief Nuckols with a retirement gift (an engraved pocket watch) for his service and asked the Chief to say a few words. Chief Nuckols told the Council and audience that it has been an honor and pleasure to serve. He commented that he had been blessed to experience many different types of work including roofing, carpentry, and did some rodeo before being hired in the Fire Department. He stated that he was fortunate to be a firefighter. Nuckols commented that his career bucket list is pretty much complete.

(C) RATIFICATION OF FINANCE DEPARTMENT’S ACTIONS ON BILLS FOR OCTOBER 2019 Mayor Jackson asked Finance Director Marilyn Rapp to present the bills for October 2019. Finance Director Rapp told the Council that she came before them to ask for ratification of the bills and that the amount of the bills was $1,494,293.14. She stated that they were within budgeted limits and for the normal operations of the City. She asked for questions from the Council, and ratification of the bills if there were no questions.
September 2019 Pooled Cash Fund 999 1,494,293.14
Mayor Jackson asked the pleasure of the Council. Councilor Parker made the motion to approve the bills for October 20 19 as presented. Councilor Robinson seconded the motion. All Council members present voted in favor of the motion. No abstentions. Motion carried.

(D) RESOLUTION #19-20-22, A RESOLUTION AUTHORIZING PARTICIPATION IN THE LOCAL GOVERNMENT ROAD FUND PROGRAM ADMINISTERED BY THE NEW MEXICO DEPARTMENT OF TRANSPORTATION FOR PROJECT NO. SP-2-19(965) & SUPERSEDING RESOLUTION #17-18-36 Mayor Jackson asked for presentation of the resolution by Public Works Director John DeSha. Mr. DeSha told the Council that Resolution #19-20-22 reaffirms the current Local Government Road Fund (LGRF) project. He reported to Council that the cooperative agreement for Project No. SP-2-19(965) with the New Mexico Department of Transportation (NMDOT) to complete project development, design, construction, reconstruction, pavement rehabilitation and improvements, and construction management for 18th Street from South Avenue O to New Mexico Drive was delayed and that an extension had to be requested. He told the Council that the project was delayed due to weather and other issues. Mr. DeSha asked for adoption of the resolution which supersedes original Resolution #17-18-36. Councilor Lucero asked when the project would be completed. Mr. DeSha responded that it would be completed in the Spring. Councilor Lopez asked if the City’s Street department would do the work. Mr. DeSha responded affirmatively and that it will be a mill and fill project. Mayor Jackson asked the pleasure of the Council. Councilor Robinson made the
Minutes of November 19, 2019……………………………………………. 3
motion to adopt Resolution #19 – 20 – 22 authorizing participation in the LGRF project as presented. Councilor Smith seconded the motion. Roll call vote by a ll Council members present resulted in unanimous support of the motion. No abstentions. Motion carried.

(E) DISCUSSION AND APPROVAL OF 2020 CAPITAL OUTLAY REQUEST LIST Mayor Jackson asked Public Works Director John DeSha to present the top 9 capital outlay requests on the list presented to Council. He asked if the list was in the order submitted in the ICIP. City Manager Standefer responded that it is in that order and that it had been difficult to pare it down to the top 9. Mr. DeSha told the Council that the list includes equipment and some shovel-ready projects. He stated that engineering for replacement of the 24” waterline has been included.
The 2020 Capital Outlay Request list from the Council Summary included the following: Project Title Request Amount 1.Wellfield Improvements To plan, design, construct & acquire land for improvements
$330,000.00 2.Fire Protection/Water Circulation Upgrades To plan, design & construct fire protection & water circulation upgrades
$569,000.00 3.Cemetery Expansion To acquire land, plan, design, construct and install upgrades for the Portales Cemetery
$304,000.00 4.Avenue A from 1st Street to 2nd Street To plan, design, construct & equip street, drainage & infrastructure Improvements
$208,655.00 5.University Avenue Improvements To plan, design, construct & equip street, drainage & infrastructure Improvements
$320,000.00 6.Purchase Cemetery Backhoe To purchase and equip a backhoe with jackhammer attachment for the cemetery
$88,000.00 7.Purchase New Dump Truck To purchase and equip a new dump truck for the Street Department
$100,000.00 8.Purchase New Street Sweeper To purchase and Equip New Street Sweeper for Street Department
$230,000.00 9.Lime Street from N. Avenue O to Chicago To plan, design, construct & equip street, drainage & infrastructure Improvements
$500,000.00
Mr. DeSha asked for their approval or suggestions. Councilor Heflin asked if it was normal to submit so many requests. Mr. Standefer responded that it is unusual. Councilor Parker stated that it is a good list with a variety of projects. Mr. Standefer asked that the Council allow staff to answer questions regarding the requests. He stated that the questions from the legislators would mostly be about the City’s priorities. Councilor Robinson stated that it is a good list and that the City needs them all. Mr. DeSha told the Council that equipment is easier to request for and to use. Mayor Jackson asked for the total of the requests on the list. Mr. Standefer responded that it was about 2.8 million dollars in requests. Councilor Lopez stated that he felt that the City should prioritize the roads. Councilor Robinson promoted a gymnasium to be included on the ICIP. Councilor Smith stated that the Council relies on staff to promote infrastructure. Mayor Jackson asked if the 24” waterline was on the list. Mr. Standefer responded that it is #2 on the list. Mr. DeSha stated that the amount requested is to start the project. Mayor Jackson asked the pleasure of the Council. Councilor Smith made the motion to approve the top nine (9) 2020 capital outlay requests as presented. Councilor Parker seconded the motion. A ll Council members present voted unanimously in support of the motion. No abstentions. Motion carried.

Minutes of November 19, 2019
(H) OTHER BUSINESS

Mayor Jackson asked for items of other business for any matter not known about or which could not have been reasonably foreseen prior to the time of posting of the agenda. Public comments will be limited to three (3) minutes per speaker. Individuals are limited to one (1) presentation per meeting, and only a maximum of six (6) speakers per subject. Councilors will not respond to comments or answer any questions to avoid any possible violation of the Open Meetings Act. Questions, or requests for information should be directed to the City Manager in writing during regular business hours.
Mayor Jackson asked for comments.
Comment from the Mayor: Mayor Jackson told the Council that Mayor Pro-Tem Miller is at the National League of Cities conference representing the New Mexico Municipal League.

There was no further business. ADJOURNMENT
There being no further business, Mayor Jackson adjourned the meeting at 6:57 p.m.