NOTICE OF PUBLIC MEETING
CITY COUNCIL, CITY OF PORTALES, NEW MEXICO

THE PUBLIC IS INVITED TO ATTEND THE PORTALES CITY COUNCIL’S MEETING
RESCHEDULED for 6:30 p.m., Tuesday, October 12, 2021, in the Council Chambers, at 200 E.
7th Street, Portales, New Mexico. Face masks required for the safety of attendees in
accordance with Governor Lujan-Grisham’s health mandate. Questions, requests, or
comments from citizens should be submitted in writing to the City Clerk or City Manager by 4:00 p.m.
a day prior to the meeting. Contact information for both officers is on the City’s website:
https://www.portalesnm.gov/departments/. The following item(s) is/are scheduled for consideration
and action by the City Council:
A G E N D A
I. Call to Order – Mayor/Mayor Pro-Tem/Councilor-as-Chair.
II. Roll Call – City Clerk.
III. Invocation.
IV. Pledge of Allegiance.
V. Official Salute to the New Mexico Flag: “I salute the flag of the State of New Mexico the
Zia symbol of perfect friendship among united cultures.”

VI. Scheduled Business — Discussion & Action – Mayor/Mayor Pro-Tem/Councilor-as-Chair.

(A) Minutes of Previous Meeting(s):
1. Regular Meeting held September 21, 2021.
(B) Recognition of 30-Year Employees: Shelley D. Johnson, Human Resource Officer
and Donna J. Rutherford, Planning & Zoning Director – R. Jackson, Mayor/S. Austin,
City Manager.
(C) Announcement of Police Department Deputy Chief Promotion – C. Williams, Police
Chief.
(D)Requesting Ratification of Execution of the Grant Agreement with the NMDOT Traffic
Safety Division under Federal and State Traffic Safety Regulations – C. Williams, Police
Chief.
(E) Informational Item from Public Works: Report on Properties in Violation of the
Portales City Code (Ordinance No. 663, Chapter 9 – Buildings/Article II. Dangerous
Buildings or Debris.) – J. DeSha, Public Works Director.
Council Agenda October 12, 2021…………………………. 2
(F) Approval of Use of a Vendor on CES Contract 2020-09B-R1216-ALL for Lot #1,
Chemical Storage Room Work Project at the Portales City Swimming Pool Located
at 320 E. 7th Street, Portales, NM 88130 – J. DeSha, Public Works Director/S. McFadden,
Chief Procurement Officer.
(G)Approval of Use of a Vendor on CES Contract 2020-09B-R1216-ALL for Pool
Refinishing Project at the Portales City Swimming Pool, located at 320 E 7th Street,
Portales, NM 88130 – J. DeSha, Public Works Director/S. McFadden, Chief Procurement
Officer.
(H)Ratification of Change Order #1 and Approval for Change Order #2 for WWRC, on
Statewide Price Agreement #00-00000-20-00110, for Demolition of Condemned
Building at 201 N. Ave. I in Portales, NM – J. DeSha, Public Works Director/S. McFadden,
Chief Procurement Officer.
(I) Resolution #21-22-13, A Resolution Authorizing Mayor’s Signature on Grant
Agreement for Agreement CN C22013036 for Street Improvements on Kilgore
Avenue; Designating Official Representative/Point of Contact Authorized to Sign
Reimbursement Requests – J. DeSha, Public Works Director.
(J) Resolution #21-22-14, A Resolution Authorizing Mayor’s Signature on Grant
Agreement for Agreement CN HW2LP20024 Participation in Transportation Project
Program Administered by the New Mexico Department of Transportation for 18th
Street Improvements – J. DeSha, Public Works Director.
(K) Resolution #21-22-15, A Resolution Adopting changes and Superseding
Resolution #20-21-28, Setting City of Portales Utility Administrative Policies
– J. DeSha, Public Works Director.
(L) Authorization to release RFP and enter into contract negotiations for Professional
Services – Architectural – for City of Portales Facility Repairs (from Storm Damage)
– S. Austin, City Manager/J. DeSha, Public Works Director/S. McFadden, Chief Procurement
Officer.
(M) Approval of Award of Bid for Blackwater Well Field Test Holes and Supply Well
Drilling (WPF-5014) Project – J. DeSha, Public Works Director/S. McFadden, Chief
Procurement Officer.
(N)Public Hearing for Ordinance No. 752, Repealing and Replacing Ordinance No.
751 City of Portales, New Mexico: Ordinance Regulating the Time, Place and
Manner of Cannabis Sales, Manufacture and Consumption – R. Jackson, Mayor.
1. Action to enter into public hearing.
2. Action to close the public hearing.
3. Action by Council on Ordinance No. 752.
(O) Approval of Amended Notice of Schedule of Regular Sessions of the Portales City
Council for FY2021-2022 – J. Martinez-Terry, City Clerk.
Council Agenda October 12, 2021…………………………. 3
(P) Resolution #21-22-16, A Resolution Adopting the 2023-2027 Infrastructure
Capital Improvements Plan (ICIP) and Superseding Resolution #21-22-09 – J.
DeSha, Public Works Director.
(Q) Resolution #21-22-17, Participation in Local Government Road Fund Program
Administered by New Mexico Department of Transportation for Control No.
L200494 and Superseding Resolution #19-20-41 – J. DeSha, Public Works Director.
(R) Other Business/Public Comment – Any Matter not known about, or which could not have
been reasonably foreseen prior to the time of posting of the agenda. Public comment is at the
discretion of the Mayor/Mayor Pro-Tem or Chair for information only and limited to 3 minutes
per speaker with no action to be taken.
V. Adjournment.
This is to certify that a copy of this Agenda was posted on City’s website and the bulletin board in
the front lobby of City Hall by 9:00 a.m., Friday, October 8, 2021.
Joan Martinez-Terry, City Clerk

Mayor: Ronald L. Jackson At-Large Mayor Pro-Tem: Michael G. Miller Ward C
Councilors: Daniel W. Boan Ward B Michael James “Jim” Lucero Ward D
Veronica A. Cordova Ward A Dianne Y. Parker Ward D
Chadrick Heath Heflin Ward C Oscar H. Robinson Ward B
Jake J. Lopez Ward A
If you are an individual with a disability who is in need of a reader, amplifier, qualified sign language
interpreter, or any other form of auxiliary aid or service to attend or participate in the hearing or meeting,
please contact the Planning Director/ADA Officer at (575) 356-8449 or at p&z@portalesnm.gov at least one
(1) week prior to the meeting or as soon as possible. Public documents, including the agenda and minutes,
can be provided in various accessible formats. Please contact the Office of the City Clerk at (575) 356-6662 or
at cityclerk@portalesnm.gov if a summary or other type of accessible format is needed