Tuesday, Jan. 12, 2021 9:00 a.m.
9:00 a.m. Public Meeting
*YouTube Live Stream
Roosevelt County Fairgrounds
Jake Lopez Building
705 E. Lime
Portales, NM 88130

Call Meeting to Order
Invocation
Pledge of Allegiance
“I pledge allegiance to the flag of the United States of America, and to the republic for which it stands, one
nation under God, indivisible, with liberty and justice for all.”
Salute to the Flag of New Mexico
“I salute the flag of the state of New Mexico, the Zia symbol of perfect friendship among united cultures.”
1. Elect Chairman for 2021
2. Elect Vice-Chairman for 2021
3. Approval of Agenda:
4. Approval of Minutes:
Approve Minutes of Dec. 15, 2020 regular meeting
5. Approval of Accounts Payable and Payroll:
Payroll from Dec. 1, 2020 through Dec. 31, 2020
Total: $521028.63
Payroll from Dec. 1, 2020 through Dec. 31, 2020
Check No: 004642-004643; 076631-076737
Total Amount of Checks: $1,005,068.17
Total Amount of Drafts: $176,237.09
6. Public Requests:
At the Discretion of the Commission Chair. For information only (No Action Can Be Taken). Please submit public comment by
email, comments must be submitted prior to 5 p.m. Monday, Jan. 11, 2021 to ahamilton@rooseveltcounty.com, with “Public
Comment” in the subject line. All public comments will follow the 2020-02 Public Participation Resolution.
7. Elected Officials/Department Heads Reports:
Clerk’s Office – Mandi Park
Treasurer’s Office – Layle Sanchez
Detention –Justin Porter
Healthcare – Carol Acosta-Flores
Indigent Board Meeting
Road –Ricky Lovato
Manager – Amber Hamilton
Commissioners
8. Old Business:
The Commission may take action on any item listed.
a. Commissioners Annual Report of Detention Center Inspection on Dec. 15, 2020 – Commissioners
9. New Business:
The Commission may take action on any item listed.
a. Ratification of Matthew Hunton Signatory Authority for Jan. 1-12, 2021 Accounts Payable-Amber Hamilton
b. Discussion and Possible Action to add both Chairman and Vice-Chairman as Authorized Signatory Officials for
Bank Accounts with JP Stone Community Bank, with Authorization to Sign Checks or Orders for the Payment of
Money, Withdraw or Transfer Funds on Deposits with Financial Institution. If Financial Institution Accepts this
Power with a Multiple Signature Limitation, Domestic Government Unit Agrees to Waive a Multiple Signature
Requirement for Any Withdraw in a Format that Does Not Allow Financial Institution an Opportunity to Examine
Signatures and Number of Signatures Required: Two –Layle Sanchez
c. Discussion of Insurance Premiums for 2021 and Selection of Deductible Amounts – Amber Hamilton
d. Discussion and Possible Action to Approve 2021 Roosevelt County Committee Assignments – Amber
Hamilton/Commissioners
10. Resolutions – Ordinances – Proclamations:
a. Consideration of Resolution 2021-01 Compliance with New Mexico Open Meetings Act – Amber Hamilton
b. Consideration of Resolution 2021-02 Public Participation at Roosevelt County Commission Meetings – Amber
Hamilton
c. Consideration of Resolution 2021-03 Delegation of Authority to the County Manager for Disbursement of
Vendor Checks – Amber Hamilton
d. Consideration of Resolution 2021-04 Delegation of Authority to the County Manager to Enter into Certain
Contracts and Settlement Agreements – Amber Hamilton
e. Consideration of Resolution 2021-05 Declaring an Exceptional Drought and Fire Danger Emergency in Roosevelt
County – Amber Hamilton/Commissioner Lee
f. Consideration of Resolution 2021-06 Setting Fees, Rates, and Costs for Roosevelt County – Amber Hamilton
g. Consideration of Resolution 2021-07 Authorizing the Assignment of Authorized Officer(s) and Agent(s) – Amber
Hamilton
h. Consideration of Resolution 2021-08 In Support of Life – Angie Smith
Public Hearing
i. Consideration of Ordinance 2021-01 An Ordinance Relating to the Promotion of the Ethical Conduct of Public
Officials within Roosevelt County and Addressing Interference by County Commissioners or Other Elected
Officials – Randy Knudson
Public Hearing
j. Consideration of Ordinance 2021-02 Considering a Tax Rebate of a Part of Property Tax Due From Low-Income
Taxpayers – Amber Hamilton
11. Contracts – Agreements – Procurements:
a. Request for Approval of 2022 EMS Fund Act Application for Milnesand Volunteer Fire Department – Carol
Acosta-Flores
b. Request for Approval of Agreement with State of NM for Capital Outlay Award of $250,000 20-E2674 to Plan,
Design, Construct, Furnish and Equip a Road Maintenance Facility – Amber Hamilton
12. Media Communication
13. Executive Session: Pursuant to 10-15-1 N.M.S.A. (1978) H (2) limited personnel matters and (7) attorney-client
privileged information pertaining to threatened or pending litigation, specifically the McFarlin vs. Roosevelt County,
Hernandez vs. Roosevelt County, Taylor vs. Roosevelt County, Webber vs. Roosevelt County, Natural Chem Holdings,
Roosevelt County vs. NMTRD, Arthur vs. Roosevelt County, Padilla vs. Roosevelt County, National Prescription
Opiate Litigation, and to discuss attorney- client privileged information relating to pending or threatened litigation
and/or limited personnel matters.
a. Any action necessary as a result of the closed executive session.
14. Adjourn.
This is to certify that a copy of this agenda was emailed to local and regional media outlets, a copy was provided to the County Clerk’s Office, and posted on the Roosevelt County website www.rooseveltcounty.com by Friday, Jan. 8, 2021 by 5:00 p.m.
_________________________________________________
Amber Hamilton, County Manager
Due to limitations on public gathers as ordered by the State of NM, this meeting will streamed live on the County’s YouTube
Channel. No members of the public will be allowed to attend the meeting unless they are listed on the agenda. COVID-19 safety
protocols will apply for all in attendance. The County encourages members of the public to view the meeting live on YouTube
https://www.youtube.com/channel/UC1bHckYttNQnmm6ymJhWaXQ and a recording of the meeting will be saved as a public video and linked from the County’s website following the public meeting.