REGULAR BUSINESS MEETING

Tuesday, Jan. 7, 2025 9:00 a.m.
Roosevelt County Courthouse
Commission Room
109 E. First St.
Portales, NM 88130

Call Meeting to Order
Invocation
Pledge of Allegiance
Salute to the Flag of New Mexico
1. Elect Chair for 2025:
2. Elect Vice-Chair for 2025:
3. Approval of Agenda:
4. Approval of Minutes:
Approve Minutes of Dec. 23, 2024 special meeting minutes
5. Approval of Accounts Payable and Payroll:
Payroll from Oct. 1, 2024 through Dec. 31, 2024
Accounts Payable from Oct. 1, 2024 through Oct. 31, 2024
6. Informational Items:
Presentation on Constituent Services for Ben Ray Lujan Office – Constance Williams
Discussion on usage of Roosevelt County Fair Grounds – Commissioner Parker, Kam Knight, Amber Workheiser
7. Public Requests:
At the Discretion of the Commission Chair. For information only (No Action Can Be Taken). All public comments will follow the
2023-02 Public Participation Resolution, and is limited to three (3) minutes.
8. Elected Officials/Department Heads Reports:
Treasurer – Victoria Ramos
Assessor – Stevin Floyd
Clerks – Mandi Park
Detention –Shayla Ramsey
Presentation of FY25 2nd Quarter Restrictive Housing Report
Road –Juan Dominguez
Manager – Annette Kirk
Commissioners
9. Old Business:
a. Commissioners annual report of Detention Center inspect on December 17th, 2024 – Commissioners
10. New Business:
The Commission may take action on any item listed.
a. Request for Approval to add both Chairman and Vice-Chairman as Authorized Signatory Officials for Bank
Accounts with JP Stone Community Bank, with Authorization to Sign Checks or Orders for the Payment of
Money, Withdraw or Transfer Funds on Deposits with Financial Institution. If Financial Institution Accepts this
Power with a Multiple Signature Limitation, Domestic Government Unit Agrees to Waive a Multiple Signature
Requirement for Any Withdraw in a Format that Does Not Allow Financial Institution an Opportunity to Examine
Signatures and Number of Signatures Required: Two –Victoria Ramos
b. Discussion and Possible Action to Approve 2025 Roosevelt County Committee Assignments – Annette
Kirk/Commissioners
c. Discussion of Changing Commission Meeting Times – Annette Kirk/Commissioners
d. Discussion and Consideration of Contract with TKM, LLC for professional services to assist the County with all
Financial Services for FY25 – Joe Ortiz/Daniel Trujillo/Annette Kirk
e. Discussion of Insurance Premiums and Deductible amounts for 2025
11. Resolutions – Ordinances – Proclamations:
a. Consideration of Resolution 2025-01 Compliance with New Mexico Open Meetings Act – Annette Kirk
b. Consideration of Resolution 2025-02 Public Participation at Roosevelt County Commission Meetings – Annette
Kirk
c. Consideration of Resolution 2025-03 Delegation of Authority to the County Manager for Disbursement of
Vendor Checks – Annette Kirk
d. Consideration of Resolution 2025-04 Delegation of Authority to the County Manager to Enter into Certain
Contracts and Settlement Agreements – Annette Kirk
e. Discussion and Consideration of Resolution 2025-05 Establishing a Fee Schedule for Public Use of the Roosevelt
County Fairgrounds/Facilities – Annette Kirk
f.
Discussion and Consideration of Ordinance 2021-01 Relating to the Promotion of the Ethical Conduct of Public
Officials within Roosevelt County and Addressing Interference by County Commissioners or Other Elected
Officials – Commissioner Parker
12. Contracts – Agreements – Procurements:
a. Request for Approval of FY25 EMS Fund Act Application for Arch Volunteer Fire Department – Hugh Frank
b. Consideration and Request for Approval of the contract with TKM, LLC for Professional Services – Annette Kirk
c. Request for Approval of the 48 month contract with TimeClock Plus for Annual License and Services – Annette
Kirk
13. Media Communication
14. Executive Session: Pursuant to 10-15-1 N.M.S.A. (1978) H (2) attorney-client privileged information pertaining to
threatened or pending litigation, and/or limited personnel matters pertaining to the County Manager, as needed.
Any further action necessary as a result of the closed executive session
15. Adjourn.
NEXT REGULAR COMMISSION MEETING — Tuesday, February 4, 2025 at 9:00 a.m.
Roosevelt County Courthouse Commission Room
This is to certify that a copy of this agenda was emailed to local and regional media outlets, a copy was provided to the County Clerk’s Office,
and posted on the Roosevelt County website www.rooseveltcounty.com by Friday, Jan. 3, 2025 by 5:00 p.m.
_________________________________________________
Annette Kirk, County Manager
Members of the public unable to attend the meeting in person can view the meeting live on YouTube
https://www.youtube.com/channel/UC1bHckYttNQnmm6ymJhWaXQ and a recording of the meeting will be saved as a public video
and linked from the County’s website following the public meeting.
If you are an individual with a disability who is in need of a reader, amplifier, qualified sign language interpreter, or any other form of
auxiliary aid or service to attend or participate in the hearing or meeting, please contact ADA Coordinator Johnny Montiel at
575.359.2869 at least one (1) day prior to the meeting or as soon as possible.