REGULAR BUSINESS MEETING
Tuesday, Sept. 5, 2023 9:00 a.m.
Roosevelt County Courthouse
Commission Room
109 E. First St.
Portales, NM 88130

Call Meeting to Order
Invocation
Pledge of Allegiance / Salute to the Flag of New Mexico
1. Approval of Agenda:
2. Approval of Minutes:
Approve Minutes of Aug. 15 regular meeting
3. Public Requests:
At the Discretion of the Commission Chair. For information only (No Action Can Be Taken). All public comments will follow the 2023-02 Public Participation Resolution.
4. Elected Officials/Department Heads Reports:
County Clerk – Mandi Park
Treasurer’s Office – Layle Sanchez
June Monthly Reports
Detention Center – Shayla Ramsey
Healthcare Assistance Program
Indigent Health Care Board Meeting – Carol Acosta-Flores
Road Department – Amber Hamilton
Administration – Amber Hamilton
Commissioners
5. New Business:
The Commission may take action on any item listed.
Board of Finance Meeting
a. Presentation of Investments – Layle Sanchez
b. Request for Approval of a Summary Replat of the South 54.9ft of Lot 3 and Lot 4-1 and summary replat of 4 all in block 29 Benson addition in the City of Portales and of Roosevelt County – Johnny Montiel
c. Request for Approval of Donation of Bleachers to Village of Ft. Sumner – Amber Hamilton
d. Discussion and Update on Continued Public Service Negotiations with the City of Portales – Commissioners
e. Consideration of Request for Contribute to NACo Public Lands Resource Center – Commissioners
6. Resolutions – Ordinances – Proclamations :
a. Consideration of Resolution 2023-37 Participation in Capital Outlay Program Administered by New Mexico Department of Transportation– Carol Acosta-Flores
b. Consideration of Resolution 2023-38 Roosevelt County IAAO Certified Property Appraiser Compensation Incentive Program – Stevin Floyd
7. Contracts – Agreements – Procurements:
a. Request for Approval of 2023 Regular Local Election Memorandum of Understanding with the NM Secretary of State’s Office – Mandi Park
b. Request for Approval of Renewal of Professional Legal Services Agreement for Roosevelt County – Amber Hamilton
c. Request for Approval of Intergovernmental Agreement with NM Public Education Department (PED) No. 24-924- 00127 for the 2023 Summer Intern Program for $100,767 – Lauren Bagwell
d. Request for Approval of Agreement with NM Department of Transport for Fund 93100 Capital Appropriation Project for $400,000 to Plan, Design, and Construct Road Improvements in Roosevelt County – Carol AcostaFlores
e. Request for Approval of Purchase of New Backhoe Loader; Either Utilize CES Purchase Agreement for 410P John Deere Backhoe Loader or NM GSD Statewide Price Agreement No. 20-00000-22-00066 for a 440 CAT Backhoe Loader – Amber Hamilton
f. Request for Approval of US Department of Agriculture Rural Development Community Facilities Grant
Agreement and Program Participation for $375,000 to Purchase Firetruck for Arch Volunteer Fire Department – Amber Hamilton
8. Executive Session: Pursuant to 10-15-1 N.M.S.A. (1978) H (2) limited personnel matters and (7) attorney-client privileged information pertaining to threatened or pending litigation, specifically Hernandez vs. Roosevelt County, Ramirez/Padilla vs. Roosevelt County, Brown v. Hamilton, Natural Chem litigation, Permian Basin Petroleum Association, et. al. v. DOI, and to discuss attorney- client privileged information relating to pending or threatened litigation.
a. Any further action necessary as a result of the closed executive session.
9. Adjourn

This is to certify that a copy of this agenda was emailed to local and regional media outlets, a copy was provided to the County Clerk’s Office, and posted on the Roosevelt County website www.rooseveltcounty.com by Sept. 1, 2023 by 6:00 p.m.
_________________________________________________
Amber Hamilton, County Manager
Members of the public unable to attend the meeting in person can view the meeting live on YouTube
https://www.youtube.com/channel/UC1bHckYttNQnmm6ymJhWaXQ and a recording of the meeting will be saved as a public video and linked from the County’s website following the public meeting. If you are an individual with a disability who is in need of a reader, amplifier, qualified sign language interpreter, or any other form of auxiliary aid or service to attend or participate in the
hearing or meeting, please contact ADA Coordinator Johnny Montiel at 575.359.2869 at least one (1) day prior to the meeting or as soon as possible