Regular Meeting October 7, 2024
Board Room 6:00 p.m.

This meeting will be held in compliance with the New Mexico “Open Meetings Act,” NMSA 1978, Chapter 10, Article 15.

The following agenda sets forth subjects of the meeting. The order in which the agenda is followed is subject to change by the Board. If a topic on the agenda is permitted by law to be discussed in closed session, the Board may or may not, at that time, close the meeting as to such topic. The agenda will be available at least seventy-two (72) hours prior to the meeting from the Superintendent of Schools whose office is located at the L. C. Cozzens Administrative Offices located at 501 S. Abilene.

Any person desiring to address the Board should complete a “Request to Address the Board” form. The forms are available at the door of the board meeting and should be submitted to the board president.The School Board President will recognize those requests during the Public Comments portion of the meeting.
The meeting is also being conducted in accordance with the Americans With Disabilities Act (42 U.S.D. 12101
1991). The facility where the meeting is to be held is wheelchair accessible, and handicapped parking is available.

Sign interpretive services are available. Requests should be received at least one (1) week prior to the meeting. To
make arrangements for those or other handicapped services, please call 575-356-7000.
MEMBERS: Present Absent
Inez Rodriguez, President ⬜ ⬜
Braden Fraze, Vice President ⬜ ⬜
Cade Standifer, Secretary ⬜ ⬜
Dustin Cabeldue , Member ⬜ ⬜
Doug Pfaffenberger, Member ⬜ ⬜
Sharon Rowley, Superintendent
Others Present: Administrators
Principals
Assistant Principals
Others:
ITEM NUMBER I. CALL TO ORDER AND ROLL CALL
ITEM NUMBER II. INVOCATION AND PLEDGE OF ALLEGIANCE
ITEM NUMBER III. RECOGNITION OF SCHOOL OFFICIALS AND GUESTS
ITEM NUMBER IV. APPROVAL OF AGENDA
ITEM NUMBER V. APPROVAL OF MINUTES – Regular Meeting -September 9, 2024
ITEM NUMBER VI. PROFESSIONAL AND STUDENT ORGANIZATION REPORTS
A. Portales High School Student Council ReportB. Superintendent’s Report-Mrs. Sharon Rowley
C. Kelli Harden and Jamie Ramirez
ITEM NUMBER VII. PUBLIC COMMENTS
ITEM NUMBER VIII. CONSENT AGENDA
Items are placed on the agenda so the Board, by unanimous consent, can designate those routine agenda items they wish to be approved or acknowledged by one motion. If any item does not meet with the approval of all Board members,
that item will be heard when reached under the regular agenda.
A. Approval of Fixed Asset Disposal List Not Requiring State Auditor Approval
B. Monthly Financial Report
1. Accounts Payable Vendor Charts
2. Accounts Payable Graph Charts
C. Payment of bills and Expenditures (See www.portalesschools.com )
D. Broadband Deficiencies Correction Program (BDCP) Project Closeout Certification $50,192.05
VISION – All students will be productive and successful citizens.
MISSION STATEMENT – The Portales Municipal School District will provide all students a quality education.
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E. Commended Student in the 2025 National Merit Scholarship Program-Ethan Hastings.
F. Personnel Report
G. Donations- Zoetis/ Creightons Town & Country– $90.50 Portales FFA
Hamilton Auto Group-Raffle Car 2022 Chevy Malibu
Matthew Delgado- 20 pumpkins for MEP/ELL
H. Out-of-State Travel- Girls Basketball- Nov. 21-23 Plains Basketball Tournament, Plains, Tx
Dec. 5-7 New Home Basketball Tournament, New Home, Tx
Dec. 12-14 Lubbock Cooper/Liberty Tournament, Lubbock, Tx
Dec. 26-28 Littlefield Tournament, Littlefield, Tx
Boys Basketball- Dec. 12-14 Farwell Tournament, Farwell, Tx
Dec. 26-28 Littlefield Tournament, Littlefield, Tx
Bailey Greenwalt-Varsity Volleyball team to Lubbock, Tx on 10-16-24
I. Ratification of Budget Adjustment Request
1. Doc. ID: 057-000-2425-0050-IB- Initial Budget – School Busses $545,668.00
2. Doc. ID: 057-000-2425-0051-M-Maintenance Operational
3. Doc. ID: 057-000-2425-0052-M-Maintenance Operational
4. Doc. ID: 057-000-2425-0053-M-Maintenance Pupil Transportation
5. Doc. ID: 057-000-2425-0054-M-Maintenance Local Revenue Operational
6. Doc. ID: 057-000-2425-0055-M-Maintenance Food Services
7. Doc. ID: 057-000-2425-0056-M-Maintenance Non-Instructional Support
8. Doc. ID: 057-000-2425-0057-M-Maintenance Entitlement IDEA-B
9. Doc. ID: 057-000-2425-0058-M-Maintenance Entitlement IDEA-B
10. Doc. ID: 057-000-2425-0059-M-Maintenance Title XIX MEDICAID 3/21 Years
11. Doc. ID: 057-000-2425-0060-M-Maintenance PreK Initiative
12. Doc. ID: 057-000-2425-0061-M-Maintenance Family Income Index
13. Doc. ID: 057-000-2425-0062-M-Maintenance Career Technical Education Program
(Pilot)
14. Doc. ID: 057-000-2425-0063-M-Maintenance FY24FY25 Pilot CTE reg 2024 HB2 page
211, Item 179
15. Doc. ID: 057-000-2425-0064-I-Increase Operational $13,398.34
16. Doc. ID: 057-000-2425-0065-I-Increase Entitlement IDEA-B $13,398.33
17. Doc. ID: 057-000-2425-0066-I-Increase Operational $46,105.38
18. Doc. ID: 057-000-2425-0067-I-Increase Capital Improvements SB-9 Local $700.37
19. Doc. ID: 057-000-2425-0068-T-Transfer Entitlement IDEA-B
20. Doc. ID: 057-000-2425-0069-T-Transfer Comprehensive Literacy State Development
(CLSD) Grants
21. Doc. ID: 057-000-2425-0070-M-Maintenance Homeless Emergency Rescue Fund
2(ARP-HCY 2)
22. Doc. ID: 057-000-2425-0071-M-Maintenance Rural & Low Income Schools
23. Doc. ID: 057-000-2425-0072-M-Maintenance English Language Acquisition
24. Doc. ID: 057-000-2425-0073-M-Maintenance Teacher/Principal Training & Recruiting
25. Doc. ID: 057-000-2425-0074-M-Maintenance Title I Part A-ESEA
26. Doc. ID: 057-000-2425-0075-M-Maintenance Title I Part A-ESEA
27. Doc. ID: 057-000-2425-0076-T-Transfer Homeless Emergency Rescue Fund 2
(ARP-HCY 2)
28. Doc. ID: 057-000-2425-0077-T-Transfer Operational
ITEM NUMBER IX. SUPERINTENDENT
A. Resolution No. 24-25-03 Declaring Fixed Assets Obsolete and Authorizing Auction, Donation
or Disposal
B. Resolution No. 24-25-04 Authorizing and Approving Payments to PHS Drama Vendors for
Plays
.
C. Board of Education to decide whether or not they will “hear” an appeal / complaint regarding
NMAA Sanctions and campus restrictions on specific community members as per policy
#K-1350.
D. Award ITB 24-25-0002 Food Service Dry Storage to Nick Griego & Sons Construction Inc. per
attached determination letter per CPO.
E. Board Communications: add any suggestions for next agenda items.
ITEM NUMBER X. ADMINISTRATIVE REPORTS
1. Director’s & Principals Reports

VISION – All students will be productive and successful citizens.
MISSION STATEMENT – The Portales Municipal School District will provide all students a quality education.
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ITEM NUMBER XI. ANNOUNCEMENTS AND GENERAL COMMUNICATIONS
A. The next regular meeting of the Board of Education will be held on Monday, November 11,
2024 at 6:00 p.m. in the BoardRoom of the L.C. Cozzens Administrative Offices at 501 S.
Abilene. A closed session may be held.

If you are an individual with a disability who is in need of a reader, amplifier, qualified sign
language interpreter,or any other form of auxiliary aide or service to attend or participate in
the hearing or meeting, please contact the Superintendent of Schools’ Office at the L.C.
Cozzens Administrative Offices at 501 S. Abilene, in Portales, New Mexico at least one (1)
week prior to the meeting or as soon as possible. Public documents, including the agenda
and minutes, can be provided in various accessible formats. Please contact the
Superintendent of Schools’ Office at 501 S. Abilene if a summary or other type of accessible
format is needed.

B. October 25 is the Parent/Teacher Conference.
ITEM NUMBER XII. ADJOURNMENT