Regular Meeting September 9, 2024
Board Room 6:00 p.m.

This meeting will be held in compliance with the New Mexico “Open Meetings Act,” NMSA 1978, Chapter 10, Article 15. The following agenda sets forth subjects of the meeting. The order in which the agenda is followed is subject to change by the Board. If a topic on the agenda is permitted by law to be discussed in closed session, the Board may or may not, at that time, close the meeting as to such topic. The agenda will be available at least seventy-two (72) hours prior to the meeting from the Superintendent of Schools whose office is located at the L. C. Cozzens Administrative Offices located at 501 S. Abilene. Any person desiring to address the Board should complete a “Request to Address the Board” form. The forms are available at the door of the board meeting and should be submitted to the board president.The School Board President will recognize those requests during the Public Comments portion of the meeting. The meeting is also being conducted in accordance with the Americans With Disabilities Act (42 U.S.D. 12101 1991). The facility where the meeting is to be held is wheelchair accessible, and handicapped parking is available. Sign interpretive services are available. Requests should be received at least one (1) week prior to the meeting. To make arrangements for those or other handicapped services, please call 575-356-7000.

MEMBERS: Present Absent
Inez Rodriguez, President ⬜ ⬜
Braden Fraze, Vice President ⬜ ⬜
Cade Standifer, Secretary ⬜ ⬜
Dustin Cabeldue , Member ⬜ ⬜
Doug Pfaffenberger, Member ⬜ ⬜
Sharon Rowley, Superintendent
Others Present: Administrators
Principals
Assistant Principals
Others:
ITEM NUMBER I. CALL TO ORDER AND ROLL CALL
ITEM NUMBER II. INVOCATION AND PLEDGE OF ALLEGIANCE
ITEM NUMBER III. RECOGNITION OF SCHOOL OFFICIALS AND GUESTS
ITEM NUMBER IV. APPROVAL OF AGENDA
ITEM NUMBER V. APPROVAL OF MINUTES – Regular Meeting – August 12, 2024
ITEM NUMBER VI. PROFESSIONAL AND STUDENT ORGANIZATION REPORTS
A. Portales High School Student Council Report.
B. Introduction of the Folklorico dancers.
ITEM NUMBER VII. PUBLIC COMMENTS
ITEM NUMBER VIII. CONSENT AGENDA
Items are placed on the agenda so the Board, by unanimous consent, can designate those routine agenda items they wish to be approved or acknowledged by one motion. If any item does not meet with the approval of all Board members, that item will be heard when reached under the regular agenda.
A. Approval of Fixed Asset Disposal List Not Requiring State Auditor Approval
B. Monthly Financial Report
1. Accounts Payable Vendor Charts
2. Accounts Payable Graph Charts
3. Fourth Quarter Actuals approved by PED.
C. Payment of bills and Expenditures (See www.portalesschools.com )
D. Personnel Report
VISION – All students will be productive and successful citizens.
MISSION STATEMENT – The Portales Municipal School District will provide all students a quality education.
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E. NM Grown Golden Circle -Blossom Award Winner
F. Donations – Walmart- School Supplies
William Cates-Football Team $1000
First Financial Credit Union-$1000 PHS All Sports
G. Out-of-State Travel- Ruth Chavez- Varsity girls basketball to Lubbock Cooper Liberty
Tournament in Lubbock, TX. Dec-12-14, 2024.
H. Ratification of Budget Adjustment Request
1. Doc. ID: 057-000-2425-0007-I-Increase – Operational $112,950.09
2. Doc. ID: 057-000-2425-0008-I-Increase – Local Revenue Operational $14,259.46
3. Doc. ID: 057-000-2425-0010-D- Decrease- Food Services ($108,513.53)
4. Doc. ID: 057-000-2425-0011-I-Increase Athletics $7,397.02
5. Doc. ID: 057-000-2425-0012-I-Increase Non-Instructional Support $406,703.29
6. Doc. ID: 057-000-2425-0013-I-Increase GO Bond Building $241,531. 65
7. Doc. ID: 057-000-2425-0014-I-Increase Public School Capital Outlay $199,969.79
8. Doc. ID: 057-000-2425-0015-I-Increase Capital Improvements HB-33 $37,653.33
9. Doc. ID: 057-000-2425-0016-I-Increase Capital Improvements SB-9 Local $107,335.81
10. Doc. ID: 057-000-2425-0017-I-Increase SB-9 State Match Cash $106,308.85
11. Doc. ID: 057-000-2425-0018-I-Increase GO Debt Services $311,729.49
12. Doc. ID: 057-000-2425-0019-D-Decrease ETN Debt Services ($1,351.53)
13. Doc. ID: 057-000-2425-0020-I-Increase Operational $12,500.00
14. Doc. ID: 057-000-2425-0021-I-Increase Non-Instructional Support $360.00
15. Doc. ID: 057-000-2425-0022-I-Increase Capital Improvements SB-9 Local $133,870.00
16. Doc. ID: 057-000-2425-0023-T-Transfer Entitlement IDEA-B
17. Doc. ID: 057-000-2425-0024-Increase- Operational $566,865.24
18. Doc. ID: 057-000-2425-0025-IB-Initial Budget NM Highway Dept (Road) $191,127.00
19. Doc. ID: 057-000-2425-0026-I-Increase Title XIX Medicaid 3/21 Years $481,396.00
20. Doc. ID: 057-000-2425-0027-M-Maintenance Comprehensive Literacy State
Development (CLSD) Grants
21. Doc. ID: 057-000-2425-0028-M-Maintenance Rural & Low Income Schools
22. Doc. ID: 057-000-2425-0030-T-Transfer Teacher/Principal Training & Recruiting
23. Doc. ID: 057-000-2425-0031-M-Maintenance Education of Migratory Children Title I
Part C
24. Doc. ID: 057-000-2425-0032-M-Maintenance Title I Part A-ESEA
25. Doc. ID: 057-000-2425-0033-M-Maintenance Title I Part A-ESEA
26. Doc. ID: 057-000-2425-0034-M-Maintenance Operational
27. Doc. ID: 057-000-2425-0035-M-Maintenance Operational
28. Doc. ID: 057-000-2425-0036-M-Maintenance Pupil Transportation
29. Doc. ID: 057-000-2425-0037-M-Maintenance Local Revenue Operational
30. Doc. ID: 057-000-2425-0038-M-Maintenance Food Services
31. Doc. ID: 057-000-2425-0039-M-Maintenance Non-Instructional Support
32. Doc. ID: 057-000-2425-0040-M-Maintenance Entitlement IDEA-B
33. Doc. ID: 057-000-2425-0041-M-Maintenance Entitlement IDEA-B
34. Doc. ID: 057-000-2425-0042-M-Maintenance Preschool IDEA-B
35. Doc. ID: 057-000-2425-0043-M-Maintenance Pre K Initiative
36. Doc. ID: 057-000-2425-0044-M-Maintenance Family Income Index
37. Doc. ID: 057-000-2425-0045-M-Maintenance Career Technical Education
Program(PILOT)
38. Doc. ID: 057-000-2425-0046-M-Maintenance Capital Improvements SB-9 Local
39. Doc. ID: 057-000-2425-0047-M-Maintenance ARP ESSER III
40. Doc. ID: 057-000-2425-0048-M-Maintenance ARP ESSER III
41. Doc. ID: 057-000-2425-0049-T-Transfer Preschool IDEA-B
ITEM NUMBER IX. ADMINISTRATIVE REPORTS
A. Superintendent’s Discussion Items
1. Superintendent’s Report
2. Director’s & Principals Reports
ITEM NUMBER X. ANNOUNCEMENTS AND GENERAL COMMUNICATIONS
A. The next regular meeting of the Board of Education will be held on Monday, October 7, 2024 at
6:00 p.m. in the BoardRoom of the L.C. Cozzens Administrative Offices at 501 S. Abilene. A
closed session may be held.
VISION – All students will be productive and successful citizens.
MISSION STATEMENT – The Portales Municipal School District will provide all students a quality education.
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If you are an individual with a disability who is in need of a reader, amplifier, qualified sign
language interpreter,or any other form of auxiliary aide or service to attend or participate in
the hearing or meeting, please contact the Superintendent of Schools’ Office at the L.C.
Cozzens Administrative Offices at 501 S. Abilene, in Portales, New Mexico at least one (1)
week prior to the meeting or as soon as possible. Public documents, including the agenda
and minutes, can be provided in various accessible formats. Please contact the
Superintendent of Schools’ Office at 501 S. Abilene if a summary or other type of accessible
format is needed.
B. NMSBA 2024 Region V Meeting at Tucumcari on September 17, 2024. A quorum may be
present but no formal action will be taken.
C. Fall Break on Friday, October 11, 2024. There will be no school and all offices will be closed.
D. Indigenous People’s Day on Monday, October 14, 2024. There will be no school and all offices
will be closed.
ITEM NUMBER XI. ADJOURNMENT