Regular Meeting June 10, 2024
Board Room 6:00 p.m.

This meeting will be held in compliance with the New Mexico “Open Meetings Act,” NMSA 1978, Chapter 10, Article 15. The following agenda sets forth subjects of the meeting. The order in which the agenda is followed is subject to change by the Board. If a topic on the agenda is permitted by law to be discussed in closed session, the Board may or may not, at that time, close the meeting as to such topic. The agenda will be available at least seventy-two (72) hours prior to the meeting from the Superintendent of Schools whose office is located at the L. C. Cozzens Administrative Offices located at 501 S. Abilene.

Any person desiring to address the Board should complete a “Request to Address the Board” form. The forms are available at the door of the board meeting and should be submitted to the board president.The School Board President will recognize those requests during the Public Comments portion of the meeting.
The meeting is also being conducted in accordance with the Americans With Disabilities Act (42 U.S.D. 12101
1991). The facility where the meeting is to be held is wheelchair accessible, and handicapped parking is available.

Sign interpretive services are available. Requests should be received at least one (1) week prior to the meeting. To make arrangements for those or other handicapped services, please call 575-356-7000.
MEMBERS: Present Absent
Inez Rodriguez, President ⬜ ⬜
Braden Fraze, Vice President ⬜ ⬜
Cade Standifer, Secretary ⬜ ⬜
Dustin Cabeldue , Member ⬜ ⬜
Doug Pfaffenberger, Member ⬜ ⬜
Johnnie S. Cain, Superintendent
Others Present: Administrators
Principals
Assistant Principals
Others:
ITEM NUMBER I. CALL TO ORDER AND ROLL CALL
ITEM NUMBER II. INVOCATION AND PLEDGE OF ALLEGIANCE
ITEM NUMBER III. RECOGNITION OF SCHOOL OFFICIALS AND GUESTS
ITEM NUMBER IV. APPROVAL OF AGENDA
ITEM NUMBER V. APPROVAL OF MINUTES – Regular Meeting – May 13, 2024
ITEM NUMBER VI. PROFESSIONAL AND STUDENT ORGANIZATION REPORTS
ITEM NUMBER VII. PUBLIC COMMENTS
ITEM NUMBER VIII. CONSENT AGENDA

Items are placed on the agenda so the Board, by unanimous consent, can designate those routine agenda items they wish to be approved or acknowledged by one motion. If any item does not meet with the approval of all Board members, that item will be heard when reached under the regular agenda.
A. Payment of bills and Expenditures (See www.portalesschools.com )
B. Personnel Report
C. Donations – David Bonner Insurance, CJ’s Pill Box, Garcia Insurance, Edward Jones-Drew
Cole, Edward Jones-David Mc Dermond, C&S Oil/Tire, Douma Dairy- bicycles and helmets for
Perfect Attendance at BECC.
Kendall Terry- $300 for Staff at PJHS for Teacher Appreciation Week.
Phyllis Vardeman-$367.92 to PHS Clothing and Hygiene Closet
D. Ratification of Budget Adjustment Request
1. Doc. ID: 057-000-2324-0232-M-Maintenance Rural & Low Income Schools
VISION – All students will be productive and successful citizens.
MISSION STATEMENT – The Portales Municipal School District will provide all students a quality education.
Page 2
2. Doc. ID: 057-000-2324-0233-M-Maintenance Comprehensive Literacy State
Development (CLSD Grants)
3. Doc. ID: 057-000-2324-0234-M-Maintenance ARP ESSER III
4. Doc. ID: 057-000-2324-0235-M-Maintenance ARP ESSER III
5. Doc. ID: 057-000-2324-0236-M-Maintenance Student Support and Academic
Enrichment Program Title IV
6. Doc. ID: 057-000-2324-0237-I-Increase Operational $83,794
7. Doc. ID: 057-000-2324-0238-I-Increase Food Services $6,314
8. Doc. ID: 057-000-2324-0239-M-Maintenance Education of Migratory Children, Title I
Part C
9. Doc. ID: 057-000-2324-0240-I-Increase Food Services $560
10. Doc. ID: 057-000-2324-0241-I-Increase Food Services $1,208
11. Doc. ID: 057-000-2324-0242-I-Increase Non-Instructional Support
12. Doc. ID: 057-000-2324-0243-I-Increase Non-Instructional Support $107,048
13. Doc. ID: 057-000-2324-0244-I-Increase Non-Instructional Support $691
14. Doc. ID: 057-000-2324-0245-I-Increase GO Bond Building $60,328
15. Doc. ID: 057-000-2324-0246-I-Increase GO Bond Building $23,205
16. Doc. ID: 057-000-2324-0247-M-Maintenance Operational
17. Doc. ID: 057-000-2324-0248-M-Maintenance Operational
18. Doc. ID: 057-000-2324-0249-M-Maintenance Pupil Transportation
19. Doc. ID: 057-000-2324-0250-M-Maintenance Food Services
20. Doc. ID: 057-000-2324-0251-M-Maintenance Athletics
21. Doc. ID: 057-000-2324-0252-M-Maintenance Non Instructional Support
22. Doc. ID: 057-000-2324-0253-M-Maintenance Pre K Initiative
23. Doc. ID: 057-000-2324-0254-M-Maintenance Pre K Initiative
24. Doc. ID: 057-000-2324-0255-M-Maintenance Family Income Index
25. Doc. ID: 057-000-2324-0256-M-Maintenance Career Technical Education Program
(Pilot)
26. Doc. ID: 057-000-2324-0257-M-Maintenance GRADS-Instruction
27. Doc. ID: 057-000-2324-0258-M-Maintenance Capital Improvements HB-33
28. Doc. ID: 057-000-2324-0259-M-Maintenance Capital Improvements SB-9 Local
29. Doc. ID: 057-000-2324
30. Doc. ID: 057-000-2324-0260-M-Maintenance Title XIX Medicaid 3/21 Years
31. Doc. ID: 057-000-2324-0261-M-Maintenance Entitlement IDEA-B
32. Doc. ID: 057-000-2324-0262-M-Maintenance Title I Part A-ESEA
33. Doc. ID: 057-000-2324-0263-M-Maintenance Title I Part A-ESEA
34. Doc. ID: 057-000-2324-0264-M-Maintenance ESSER 3/Near Peer Tutoring
35. Doc. ID: 057-000-2324-0265-M-Maintenance REC/District Fiscal Agent
36. Doc. ID: 057-000-2324-0266-M-Maintenance ARP ESSER III
37. Doc. ID: 057-000-2324-0267-M-Maintenance Title I Part A-ESEA
38. Doc. ID: 057-000-2324-0268-M-Maintenance REC/District Fiscal Agent
39. Doc. ID: 057-000-2324-0269-I-Increase Operational $479
40. Doc. ID: 057-000-2324-0270-I Increase Operational $3,689
41. Doc. ID: 057-000-2324-0271-I-Increase Food Services $221
42. Doc. ID: 057-000-2324-0272-I-Increase Food Services $903
43. Doc. ID: 057-000-2324-0273-I-Increase Non-Instructional Support $134,817
44. Doc. ID: 057-000-2324-0274-I-Increase Non-Instructional Support $10
45. Doc. ID: 057-000-2324-0275-M-Maintenance Operational
46. Doc. ID: 057-000-2324-0276-M-Maintenance Operational
47. Doc. ID: 057-000-2324-0277-M-Maintenance Pupil Transportation
48. Doc. ID: 057-000-2324-0278-M-Maintenance Food Services
49. Doc. ID: 057-000-2324-0279-M-Maintenance Athletics
50. Doc. ID: 057-000-2324-0280-M-Maintenance Entitlement IDEA-B
51. Doc. ID: 057-000-2324-0281-M-Maintenance School Nurse Workforce Grant (DoH
NM-CDC)RFA TP181802
52. Doc. ID: 057-000-2324-0283-T-Transfer Pre K Initiative
53. Doc. ID: 057-000-2324-0285-M-Maintenance Family Income Index
54. Doc. ID: 057-000-2324-0286-M-Maintenance GRADS-Instruction
55. Doc. ID: 057-000-2324-0287-T-Transfer Entitlement IDEA-B
ITEM NUMBER IX. SUPERINTENDENT
A. Resolution No. 23-24-09 Pertaining to Submittal and Formal Ratification of Budget Adjustment
Requests
B. Approval of Certificate of Final Inventory

C. Approve Removal of Bank Account Signatures of current Superintendent Mr. Johnnie S. Cain,
remove previous Board Member Cade Skinner, and add new Superintendent Mrs. Sharon
Rowley and appointed Board Member Doug Pfaffenberger.
Approve Removal of US Bank Scholarship signature for Mr. Johnnie S. Cain and add Mrs.
Sharon Rowley.
D. Approve Mr. Fowler Memorial Scholarship Award.
E. Seeking approval to submit the Title II, Part A Application in the amount of $128,674.00
F. Seeking approval to submit the Title IV Student Support and Academic Enrichment (SSAE)
Application in the amount of $81,988.00
G. Revision of the Board of Education Policy Manual for First Reading
1. No. 238 BBA – Board Powers and Responsibilities
2. No. 239 BE – School Board Meetings
3. No. 240 BEC-E- Executive Session/Open Meetings
4. No. 241 BEDA – Notification of Board Meetings
5. No. 242 BEDBA- Agenda Preparation and Dissemination
6. No. 243 BEDG – Minutes
7. No. 244 BEDH – Public Participation at Board Meetings
8. No. 245 CB – Superintendent
ITEM NUMBER X. ADMINISTRATIVE REPORTS
A. Superintendent’s Discussion Items
1. Superintendent’s Report
2. Director’s & Principals Reports
ITEM NUMBER XI. ANNOUNCEMENTS AND GENERAL COMMUNICATIONS

A. The next regular meeting of the Board of Education will be held on Monday, July 8, 2024 at
6:00 p.m. in the BoardRoom of the L.C. Cozzens Administrative Offices at 501 S. Abilene. A
closed session may be held.

If you are an individual with a disability who is in need of a reader, amplifier, qualified sign
language interpreter,or any other form of auxiliary aide or service to attend or participate in
the hearing or meeting, please contact the Superintendent of Schools’ Office at the L.C.
Cozzens Administrative Offices at 501 S. Abilene, in Portales, New Mexico at least one (1)
week prior to the meeting or as soon as possible. Public documents, including the agenda
and minutes, can be provided in various accessible formats. Please contact the
Superintendent of Schools’ Office at 501 S. Abilene if a summary or other type of accessible
format is needed.

B. All offices will be closed on July 4 & 5, 2024 in observance of Independence Day.
C. NMCEL Summer Conference will be held July 16-18, in Albuquerque, N.M.
ITEM NUMBER XII. ADJOURNMENT