Regular Meeting February 14, 2022
Board Room 6:00 p.m.
This meeting will be held in compliance with the New Mexico “Open Meetings Act,” NMSA 1978, Chapter 10, Article 15.
The following agenda sets forth subjects of the meeting. The order in which the agenda is followed is subject to change by the
Board. If a topic on the agenda is permitted by law to be discussed in closed session, the Board may or may not, at that time, close
the meeting as to such topic. The agenda will be available at least seventy-two (72) hours prior to the meeting from the
Superintendent of Schools whose office is located at the L. C. Cozzens Administrative Offices located at 501 S. Abilene.
Any person desiring to address the Board should complete a “Request to Address the Board” form. The forms are
available at the door of the board meeting and should be submitted to the board president.The School Board President will
recognize those requests during the Public Comments portion of the meeting.
The meeting is also being conducted in accordance with the Americans With Disabilities Act (42 U.S.D. 12101
1991). The facility where the meeting is to be held is wheelchair accessible, and handicapped parking is available.
Sign interpretive services are available. Requests should be received at least one (1) week prior to the meeting. To
make arrangements for those or other handicapped services, please call 575-356-7000.
MEMBERS: Present Absent
Randy Rankin, President ⬜ ⬜
Rod Savage, Vice President ⬜ ⬜
Inez Rodriguez, Secretary ⬜ ⬜
Cade Standifer., Member ⬜ ⬜
Braden Fraze, Member ⬜ ⬜
Johnnie S. Cain, Superintendent
Others Present: Administrators
Principals
Assistant Principals
Others:
ITEM NUMBER I. CALL TO ORDER AND ROLL CALL
ITEM NUMBER II. INVOCATION AND PLEDGE OF ALLEGIANCE
ITEM NUMBER III. RECOGNITION OF SCHOOL OFFICIALS AND GUESTS
ITEM NUMBER IV. APPROVAL OF AGENDA
ITEM NUMBER V. APPROVAL OF MINUTES – Regular Meeting – January 10, 2022
ITEM NUMBER VI. PROFESSIONAL AND STUDENT ORGANIZATION REPORTS
ITEM NUMBER VII. PUBLIC COMMENTS
ITEM NUMBER VIII. CONSENT AGENDA
Items are placed on the agenda so the Board, by unanimous consent, can designate those routine agenda items they
wish to be approved or acknowledged by one motion. If any item does not meet with the approval of all Board members,
that item will be heard when reached under the regular agenda.
A. Approval of Fixed Asset Disposal List Not Requiring State Auditor Approval
B. Monthly Financial Report
1. Accounts Payable Vendor Charts
2. Accounts Payable Graph Charts
C. Payment of bills and Expenditures (See www.portalesschools.com )
D. Personnel Report
E. Donations
VISION – All students will be productive and successful citizens.
MISSION STATEMENT – The Portales Municipal School District will provide all students a quality education.
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F. Out-of-State Travel -Maggie Mendoza- The Choir traveling to Amarillo, Texas to participate in
the Greater Southwest Music Festival on April 29, 2022.
Joseph Flores- PJHS Band Greater Southwest Music Festival contest, Thursday, April 28, 2022
to Amarillo, Tx.
G. Ratification of Budget Adjustment Request
1. Doc. ID: 057-000-2122-0136-T Transfer NM Schools Covid-19 Testing Program DOH
2. Doc. ID: 057-000-2122-0137-I Increase SB-9 State Match Cash $322,621
3. Doc. ID: 057-000-2122-0138-IB Initial Budget- (ARP HCY 2) $18,469
4. Doc. ID: 057-000-2122-0139-M Maintenance Operational
5. Doc. ID: 057-000-2122-0140-M Maintenance Operational
6. Doc. ID: 057-000-2122-0141-M Maintenance Food Services
7. Doc. ID: 057-000-2122-0142-M Maintenance Non Instructional Support
8. Doc. ID: 057-000-2122-0143-M Maintenance Entitlement IDEA-B
9. Doc. ID: 057-000-2122-0144-M Maintenance Entitlement IDEA-B
10. Doc. ID: 057-000-2122-0145-M Maintenance Preschool IDEA-B
11. Doc. ID: 057-000-2122-0146-M Maintenance Title I Striving Readers
12. Doc. ID: 057-000-2122-0147-M Maintenance Teacher/Principal Training & Recruiting
13. Doc. ID: 057-000-2122-0148-M Maintenance CLSD Grants
14. Doc. ID: 057-000-2122-0149-M Maintenance CRRSA, ESSER II
15. Doc. ID: 057-000-2122-0150-M Maintenance ARP ESSER III CDFA
16. Doc. ID: 057-000-2122-0151-M Maintenance ARP ESSER III CDFA
17. Doc. ID: 057-000-2122-0152-M Maintenance Title XIX MEDICAID
18. Doc. ID: 057-000-2122-0153-M Maintenance PreK Initiative
19. Doc. ID: 057-000-2122-0154-M Maintenance Career Technical Education Program
20. Doc. ID: 057-000-2122-0155-M Maintenance NM Schools Covid-19 Testing Program
21. Doc. ID: 057-000-2122-0156-I Increase Capital Improvements SB-9 Local $3659
22. Doc. ID: 057-000-2122-0157-I Increase Operational $281,655
ITEM NUMBER IX. SUPERINTENDENT
A. Accept Resignation of Board President Randy Rankin.
.
B. Direct Superintendent to advertise for letters of interest for the open Board position with
responses due by March 7, 2022.
C. Reorganization of The Board
Reorganization of The Board
President
Vice President
Secretary
D. Resolution No. 21-22-12 Declaring Fixed Assets Obsolete and Authorizing Auction, Donation
or Disposal
E. Approval Final Audit Report John McKinley from Woddard, Cowen, and Co
F. Scheduling of the Board of Education Senior Honors Banquet
Dates recommended are Monday, April 25, 2022 or Wednesday, April 27, 2022.
ITEM NUMBER X. ADMINISTRATIVE REPORTS
A. Superintendent’s Discussion Items
1. Superintendent’s Report
2. Director’s & Principals Reports
ITEM NUMBER XI. ANNOUNCEMENTS AND GENERAL COMMUNICATIONS
A. The next regular meeting of the Board of Education will be held on Monday, March 7, 2022 at
6:00 p.m. in the BoardRoom of the L.C. Cozzens Administrative Offices at 501 S. Abilene. A
closed session may be held.
If you are an individual with a disability who is in need of a reader, amplifier, qualified sign
language interpreter,or any other form of auxiliary aide or service to attend or participate in
the hearing or meeting, please contact the Superintendent of Schools’ Office at the L.C.
Cozzens Administrative Offices at 501 S. Abilene, in Portales, New Mexico at least one (1)
week prior to the meeting or as soon as possible. Public documents, including the agenda
VISION – All students will be productive and successful citizens.
MISSION STATEMENT – The Portales Municipal School District will provide all students a quality education.
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and minutes, can be provided in various accessible formats. Please contact the
Superintendent of Schools’ Office at 501 S. Abilene if a summary or other type of accessible
format is needed.
B. There will be no school Monday February 21, 2022 in observance of Presidents day.
ITEM NUMBER XII. ADJOURNMENT
VISION – All students will be productive and su