Regular Meeting January 10, 2022
Board Room 6:00 p.m.

This meeting will be held in compliance with the New Mexico “Open Meetings Act,” NMSA 1978, Chapter 10, Article 15.

The following agenda sets forth subjects of the meeting. The order in which the agenda is followed is subject to change by the Board. If a topic on the agenda is permitted by law to be discussed in closed session, the Board may or may not, at that time, close the meeting as to such topic. The agenda will be available at least seventy-two (72) hours prior to the meeting from the Superintendent of Schools whose office is located at the L. C. Cozzens Administrative Offices located at 501 S. Abilene.

Any person desiring to address the Board should complete a “Request to Address the Board” form. The forms
are available at the door of the board meeting and should be submitted to the board president.The School Board
President will recognize those requests during the Public Comments portion of the meeting.
The meeting is also being conducted in accordance with the Americans With Disabilities Act (42 U.S.D. 12101
1991). The facility where the meeting is to be held is wheelchair accessible, and handicapped parking is available.
Sign interpretive services are available. Requests should be received at least one (1) week prior to the meeting. To makearrangements for those or other handicapped services, please call 575-356-7000.

MEMBERS: Present Absent
Mr. Cade Standifer ⬜ ⬜
Randy Rankin, Vice President ⬜ ⬜
Rod Savage, Secretary ⬜ ⬜
Mr. Braden Fraze Member ⬜ ⬜
Inez Rodriguez, Member ⬜ ⬜
Johnnie S. Cain, Superintendent
Others Present: Administrators
Principals
Assistant Principals
Others:


ITEM NUMBER I. CALL TO ORDER AND ROLL CALL
ITEM NUMBER II. INVOCATION AND PLEDGE OF ALLEGIANCE
ITEM NUMBER III. SWEARING IN OF NEWLY ELECTED BOARD MEMBERS – Judge Christopher Mitchell
ITEM NUMBER IV. RECOGNITION OF SCHOOL OFFICIALS AND GUESTS
ITEM NUMBER V. APPROVAL OF AGENDA
ITEM NUMBER VI. APPROVAL OF MINUTES – Regular Meeting – December 13, 2022
ITEM NUMBER VII. BOARD OF EDUCATION
Reorganization of the Board of Education
President
Vice President
Secretary

Action:
ITEM NUMBER VIII. PUBLIC COMMENTS
ITEM NUMBER IX. CONSENT AGENDA
Items are placed on the agenda so the Board, by unanimous consent, can designate those routine agenda items they
wish to be approved or acknowledged by one motion. If any item does not meet with the approval of all Board members,
that item will be heard when reached under the regular agenda.
VISION – All students will be productive and successful citizens.
MISSION STATEMENT – The Portales Municipal School District will provide all students a quality education.

A. Approval of Fixed Asset Disposal List Not Requiring State Auditor Approval (Page 8)
B. Monthly Financial Report (Pages 9-20)
1. Accounts Payable Vendor Charts
2. Accounts Payable Graph Charts
C. Payment of bills and Expenditures (See www.portalesschools.com )
D. Personnel Report (Page 21)
E. Donations
F. Per NMAC 242.2 Employers incur lodging expenses of $215 per night including taxes must get
Board approval prior to entering purchase order. Texas Music Educators Association All-State
Conference at San Antonio, TX Feb 09-12 2022. Total $2084.79
G. Out-of-State Travel
H. Ratification of Budget Adjustment Request
1. Doc. ID: 057-000-2022-0106-IB Initial Budget $4 Cares Act
2. Doc. ID: 057-000-2022-0107-M Maintenance Operational
3. Doc. ID: 057-000-2022-0108-M Maintenance Operational
4. Doc. ID: 057-000-2022-0109-M Maintenance Food Services
5. Doc. ID: 057-000-2022-0110-M Maintenance Preschool IDEA-B
6. Doc. ID: 057-000-2022-0111-M Maintenance Pre K Initiative
7. Doc. ID: 057-000-2022-0112-M Maintenance Career Tech Education Program
8. Doc. ID: 057-000-2022-0113-M Maintenance Title I ESEA
9. Doc. ID: 057-000-2022-0114-M Maintenance ARP ESSER III CDFA
10. Doc. ID: 057-000-2022-0115-I Increase $3300 Non-Instructional Support
11. Doc. ID: 057-000-2022-0116-M Maintenance Title XIX Medicaid
12. Doc. ID: 057-000-2022-0117-M Maintenance Operational
13. Doc. ID: 057-000-2022-0118-M Maintenance Operational
14. Doc. ID: 057-000-2022-0119-M Maintenance Food Services
15. Doc. ID: 057-000-2022-0120-M Maintenance Non-Instructional Support
16. Doc. ID: 057-000-2022-0121-M Maintenance Title I ESEA
17. Doc. ID: 057-000-2022-0122-M Maintenance Title I ESEA
18. Doc. ID: 057-000-2022-0123-M Maintenance IDEA-B
19. Doc. ID: 057-000-2022-0124-M Maintenance IDEA-B
20. Doc. ID: 057-000-2022-0125-M Maintenance Preschool IDEA-B
21. Doc. ID: 057-000-2022-0126-M Maintenance Title I Striving Readers
22. Doc. ID: 057-000-2022-0127-M Maintenance Student Supp Academic Achievement
Title IV
23. Doc. ID: 057-000-2022-0128-M Maintenance CLSD
24. Doc. ID: 057-000-2022-0129-M Maintenance CLSD
25. Doc. ID: 057-000-2022-0130-M Maintenance CRRSA, ESSER II
26. Doc. ID: 057-000-2022-0131-M Maintenance CRRSA, ESSER II
27. Doc. ID: 057-000-2022-0132-M Maintenance CRRSA, ESSER II
28. Doc. ID: 057-000-2022-0133-M Maintenance ARP ESSER III CDFA
29. Doc. ID: 057-000-2022-0134-M Maintenance PreK Initiative
30. Doc. ID: 057-000-2022-0135-I Increase CLSD $145,487
ITEM NUMBER X. SUPERINTENDENT
A. Resolution No. 21-22-11 Declaring Fixed Assets Obsolete and Authorizing Auction, Donation
or Disposal
B. Accept the 2021-2022 Broadband Deficiencies Correction Program Award, BE22-013 Portales
Municipal Schools in the amount of $17,756.58
C. Approve Removal of Bank Account Signatures of previous Board Members Dr Alan Garrett
and Antonio Sanchez Jr., and add Signatures of Newly Elected Board Members Jimmie C.
Standifer and Braden Fraze.
D. Consider change to the 2021-2022 school calendar to include early release days for students
(1:00p.m.) on the following days: 1/28, 2/11, 2/25, 3/11, 3/25, 4/8, 4/22, and 5/6/2022.
E. Approve Base Bid from ANM for $281,056.99 for the PSFA/PSCOC Security Camera and Server
project.
VISION – All students will be productive and successful citizens.
MISSION STATEMENT – The Portales Municipal School District will provide all students a quality education.

ITEM NUMBER XI. ADMINISTRATIVE REPORTS
A. Superintendent’s Discussion Items
1. Superintendent’s Report
2. Director’s & Principals Reports
ITEM NUMBER XII. ANNOUNCEMENTS AND GENERAL COMMUNICATIONS
A. The next regular meeting of the Board of Education will be held on Monday, February 14, 2022
at 6:00 p.m. in the BoardRoom of the L.C. Cozzens Administrative Offices at 501 S. Abilene. A
closed session may be held.
If you are an individual with a disability who is in need of a reader, amplifier, qualified sign
language interpreter,or any other form of auxiliary aide or service to attend or participate in
the hearing or meeting, please contact the Superintendent of Schools’ Office at the L.C.
Cozzens Administrative Offices at 501 S. Abilene, in Portales, New Mexico at least one (1)
week prior to the meeting or as soon as possible. Public documents, including the agenda
and minutes, can be provided in various accessible formats. Please contact the
Superintendent of Schools’ Office at 501 S. Abilene if a summary or other type of accessible
format is needed.
B. Martin Luther King Day, Monday, January 17, 2022. There will be NO School.
C. NMSBA Board Member Institute, February 3-5, 2022, Santa Fe, NM. There may be a quorum
present but no formal action will be taken.
D. Parent Teacher Conference Day, Monday, 7, 2022, 8:00 a.m. to 4:00 p.m. There will be no
school.
ITEM NUMBER XIII. ADJOURNMENT