Regular Meeting November 8, 2021
Board Room 6:00 p.m.
This meeting will be held in compliance with the New Mexico “Open Meetings Act,” NMSA 1978, Chapter 10, Article 15.
The following agenda sets forth subjects of the meeting. The order in which the agenda is followed is subject to change by the
Board. If a topic on the agenda is permitted by law to be discussed in closed session, the Board may or may not, at that time, close
the meeting as to such topic. The agenda will be available at least seventy-two (72) hours prior to the meeting from the
Superintendent of Schools whose office is located at the L. C. Cozzens Administrative Offices located at 501 S. Abilene.
Any person desiring to address the Board should complete a “Request to Address the Board” form. The forms are
available at the door of the board meeting and should be submitted to the board president.The School Board President will
recognize those requests during the Public Comments portion of the meeting.
The meeting is also being conducted in accordance with the Americans With Disabilities Act (42 U.S.D. 12101
1991). The facility where the meeting is to be held is wheelchair accessible, and handicapped parking is available.
Sign interpretive services are available. Requests should be received at least one (1) week prior to the meeting. To
make arrangements for those or other handicapped services, please call 575-356-7000.
MEMBERS: Present Absent
Dr. Alan W. Garrett, President ⬜ ⬜
Randy Rankin, Vice President ⬜ ⬜
Rod Savage, Secretary ⬜ ⬜
Antonio R. Sanchez, Jr., Member ⬜ ⬜
Inez Rodriguez, Member ⬜ ⬜
Johnnie S. Cain, Superintendent
Others Present: Administrators
Principals
Assistant Principals
Others:
ITEM NUMBER I. CALL TO ORDER AND ROLL CALL
ITEM NUMBER II. INVOCATION AND PLEDGE OF ALLEGIANCE
ITEM NUMBER III. RECOGNITION OF SCHOOL OFFICIALS AND GUESTS
ITEM NUMBER IV. APPROVAL OF AGENDA
ITEM NUMBER V. APPROVAL OF MINUTES – Regular Meeting – October 12,2021
Work Session- October 18, 2021
ITEM NUMBER VI. PROFESSIONAL AND STUDENT ORGANIZATION REPORTS
A. Portales High School Student Council Report
ITEM NUMBER VII. PUBLIC COMMENTS
ITEM NUMBER VIII. CONSENT AGENDA
Items are placed on the agenda so the Board, by unanimous consent, can designate those routine agenda items they
wish to be approved or acknowledged by one motion. If any item does not meet with the approval of all Board
members, that item will be heard when reached under the regular agenda.
A. Approval of Fixed Asset Disposal List Not Requiring State Auditor Approval
B. Monthly Financial Report
1. Accounts Payable Vendor Charts
2. Accounts Payable Graph Charts
C. First Quarter Reports Approved by PED
VISION – All students will be productive and successful citizens.
MISSION STATEMENT – The Portales Municipal School District will provide all students a quality education.
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1. Quarterly Cash Report
2. Quarterly Expenditures Report
3. Quarterly Revenue Report
D. Payment of bills and Expenditures (See www.portalesschools.com )
E. Personnel Report
F. Donations
1. New Mexico Activities Association – $600 to help students participate in sports
2. Doris Parman / Senior Center – $1000 for the High school library
3. Frost Mortgage Lending Group – Pencils for the schools 4000 Qty.
4. Doris Parman / Senior Center – $1000 for the Junior high library
G. Out-of-State Travel
Drama Club traveling to Lubbock to see The Nutcracker Ballet on December 11,
2021- Melody Gallagher
H. Ratification of Budget Adjustment Request
1. Doc. ID: 057-000-2122-0073-IB-Initial Budget $201,853 Family Income
2. Doc. ID: 057-000-2122-0074-IB-Initial Budget $7,737,112 CRRSA, ESSER III
3. Doc. ID: 057-000-2122-0075-T-Transfer CRRSA, ESSER II
4. Doc. ID: 057-000-2122-0076-IB-Initial Budget $150,940 NM Schools Covid-19
Testing Program
5. Doc. ID: 057-000-2122-0077-T-Transfer CRRSA, ESSER II
6. Doc. ID: 057-000-2122-0079-M Maintenance-Title I Striving Readers
7. Doc. ID: 057-000-2122-0080-M Maintenance-CLDS Grants
8. Doc. ID: 057-000-2122-0081-I Increase Operational $500
9. Doc. ID: 057-000-2122-0082-M Maintenance-Title I ESEA
10. Doc. ID: 057-000-2122-0083-I Increase Food Services $1431
11. Doc. ID: 057-000-2122-0084-M Maintenance-Operational
12. Doc. ID: 057-000-2122-0085-M Maintenance-Operational
13. Doc. ID: 057-000-2122-0086-M Maintenance-Non Instructional Support
14. Doc. ID: 057-000-2122-0088-M Maintenance-Entitlement IDEA-B
15. Doc. ID: 057-000-2122-0089-M Maintenance-Entitlement IDEA-B
16. Doc. ID: 057-000-2122-0090-M Maintenance-CRRSA, ESSER II
17. Doc. ID: 057-000-2122-0091-M Maintenance-CRRSA, ESSER II
ITEM NUMBER IX. SUPERINTENDENT
A. Approve Portales High School Student Council Can Food Drive and request to provide
December 17th as a vacation drive if the goal is met. (High School Student Council, Mrs.
McNeill)
B. Approve starting Powerlifting at Portales High School for competition as an athletic program
with competition beginning in the 2022-2023 school year. (Mrs. Chavez)
C. Resolution No. 21-22-07 Declaring Fixed Assets Obsolete and Authorizing Auction, Donation
or Disposal
D. Resolution No.21-22-08 to allow the District to pay 70% of medical, dental, and vision
insurance premiums for school employees.
Approve letter providing comments to PED regarding the proposed Social Studies Standards
and authorize the Superintendent to submit to PED.

E. Approve the Year of Literacy Resolution No. 21-22-09 as requested by PED.
F. Award RFP 21-22-0001 Ancillary Services to Cameron Therapies and Crossroads
Educational Consultants
G. Amend 2021-2022 School Calendar to cancel school for students and staff on January 17,
2022.
ITEM NUMBER X. ADMINISTRATIVE REPORTS
A. Superintendent’s Discussion Items
VISION – All students will be productive and successful citizens.
MISSION STATEMENT – The Portales Municipal School District will provide all students a quality education.
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1. Superintendent’s Report
2. Director’s & Principals Reports
ITEM NUMBER XI. ANNOUNCEMENTS AND GENERAL COMMUNICATIONS
A. The next regular meeting of the Board of Education will be held on December 13, 2021 at 6:00
p.m. in the BoardRoom of the L.C. Cozzens Administrative Offices at 501 S. Abilene. A closed
session may be held.
If you are an individual with a disability who is in need of a reader, amplifier, qualified sign
language interpreter,or any other form of auxiliary aide or service to attend or participate in
the hearing or meeting, please contact the Superintendent of Schools’ Office at the L.C.
Cozzens Administrative Offices at 501 S. Abilene, in Portales, New Mexico at least one (1)
week prior to the meeting or as soon as possible. Public documents, including the agenda
and minutes, can be provided in various accessible formats. Please contact the
Superintendent of Schools’ Office at 501 S. Abilene if a summary or other type of accessible
format is needed.
B. The ENMERC Meeting Legislative Dinner and Forum of Educational Issues, is November 29th,
at 6:00 p.m. in the Zia Room at the Cub at ENMU. There may be a quorum of the Board
Present. No action will be taken.
C. Thanksgiving Recess Begins November 22-26, 2021. There will be No School and all offices
will be closed.
D. Winter Recess Begins December 20-31, 2021. There will be No School and all offices will be
closed.
ITEM NUMBER XII. ADJOURNMENT
VISION – All students will be productive and successful citizens.
MISSION STATEMENT – The Portales Municipal School District will provide all students a quality education