Regular Meeting April 14, 2025
Board Room 6:00 p.m.
This meeting will be held in compliance with the New Mexico “Open Meetings Act,” NMSA 1978, Chapter 10, Article 15. The following agenda sets forth subjects of the meeting. The order in which the agenda is followed is subject to change by the Board. If a topic on the agenda is permitted by law to be discussed in closed session, the Board may or may not, at that time, close the meeting as to such topic. The agenda will be available at least seventy-two (72) hours prior to the meeting from the Superintendent of Schools whose office is located at the L. C. Cozzens Administrative Offices located at 501 S. Abilene.
Any person desiring to address the Board should complete a “Request to Address the Board” form. The forms are available at the door of the board meeting and should be submitted to the board president.The School Board President will recognize those requests during the Public Comments portion of the meeting.
The meeting is also being conducted in accordance with the Americans With Disabilities Act (42 U.S.D. 12101
1991). The facility where the meeting is to be held is wheelchair accessible, and handicapped parking is available.
Sign interpretive services are available. Requests should be received at least one (1) week prior to the meeting. To make arrangements for those or other handicapped services, please call 575-356-7000.
MEMBERS: Present Absent
Inez Rodriguez, President
⬜
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Braden Fraze, Vice President
⬜
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Cade Standifer, Secretary
⬜
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Dustin Cabeldue , Member
⬜
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Doug Pfaffenberger, Member
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Sharon Rowley, Superintendent
Others Present: Administrators
Principals
Assistant Principals
Others:
ITEM NUMBER I. CALL TO ORDER AND ROLL CALL
ITEM NUMBER II. INVOCATION AND PLEDGE OF ALLEGIANCE
ITEM NUMBER III. RECOGNITION OF SCHOOL OFFICIALS AND GUESTS
ITEM NUMBER IV. APPROVAL OF AGENDA
ITEM NUMBER V. APPROVAL OF MINUTES – Regular Meeting – February 10, 2025 and March 03, 2025
ITEM NUMBER VI. PROFESSIONAL AND STUDENT ORGANIZATION REPORTS
A. Excellence in Student Achievement Award Presentation
B. Portales High School Student Council Report
C. FCCLA -Jodi Shifflett
D. eSports-JD Mead
E. Powerlifting Team-Coach Chavez and Coach Schifftner
ITEM NUMBER VII. PUBLIC COMMENTS
ITEM NUMBER VIII. CONSENT AGENDA
Items are placed on the agenda so the Board, by unanimous consent, can designate those routine agenda items they wish to be approved or acknowledged by one motion. If any item does not meet with the approval of all Board members, that item will be heard when reached under the regular agenda.
VISION – All students will be productive and successful citizens.
MISSION STATEMENT – The Portales Municipal School District will provide all students a quality education.
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A. Personnel Report –
B. Donations-Eric Dixon-$800 to PHS Boys Basketball.
Robin Wells/ Kiwanis Club of Portales $500 for food insecurity to BECC.
Logan White- Asst. GM for San Diego Padres baseball and glove for “New comer for the year.”
Yucca Telecom- $3000 to League of Champions Basketball Uniforms,supplies and
jerseys for youth athletics basketball.
Altrusa- $145.64 in book value to James library.
C. Out-of-State Travel- Elizabeth Malone- Student Council Vision National Conference June 23-30
Oklahoma City, OK
Jessica Montano- Cheerleaders to Texas Tech Cheer Camp on July 10-13
in Lubbock, TX.
Matt Christensen- Jr/Sr. Class of PHS annual class trip on April 30 to
Main Event in Lubbock, TX. About 175 students and 8 chaperones.
Ruth Chavez- Girls Basketball Team to West Texas A&M Basketball Camp
on June 9-11 in Canyon, TX. Girls Basketball Team to Lubbock Christian
Basketball Camp on June 19-21 in Lubbock, TX.
D. Ratification of Budget Adjustment Request
1. Doc. ID: 057-000-2425-0180-I- Increase-Student Support and Academic Enrichment
Program Title IV $64,385.00
2. Doc. ID: 057-000-2425-0181-I-Increase-Non-Instructional Support $8,301.00
3. Doc. ID: 057-000-2425-0182-I-Increase-Capital ImprovementsSB-9 Local $20.00
4. Doc. ID: 057-000-2425-0183-M-Maintenance Operational
5. Doc. ID: 057-000-2425-0184-M-Maintenance Operational
6. Doc. ID: 057-000-2425-0185-M-Maintenance Pupil Transportation
7. Doc. ID: 057-000-2425-0186-M-Maintenance Local Revenue Operational
8. Doc. ID: 057-000-2425-0187-M-Maintenance Food Services
9. Doc. ID: 057-000-2425-0188-M-Maintenance Athletics
10. Doc. ID: 057-000-2425-0189-M-Maintenance Non-Instructional Support
11. Doc. ID: 057-000-2425-0190-M-Maintenance Entitlement IDEA-B
12. Doc. ID: 057-000-2425-0191-M-Maintenance Entitlement IDEA-B
13. Doc. ID: 057-000-2425-0192-M-Maintenance PreK Initiative
14. Doc. ID: 057-000-2425-0193-M-Maintenance Family Income Index
15. Doc. ID: 057-000-2425-0194-M-Maintenance Career Technical Education Program
(Pilot)
16. Doc. ID: 057-000-2425-0195-M-Maintenance Capital Improvements HB-33
17. Doc. ID: 057-000-2425-0196-M-Maintenance Title I Part A-ESEA
18. Doc. ID: 057-000-2425-0197-M-Maintenance Title I Part A-ESEA
19. Doc. ID: 057-000-2425-0198-M-Maintenance Rural & Low-Income Schools
20. Doc. ID: 057-000-2425-0199-M-Maintenance Comprehensive Literacy State
Development (CLSD) Grants
21. Doc. ID: 057-000-2425-0200-T-Transfer Title I Part A-ESEA
22. Doc. ID: 057-000-2425-0201-I-Increase Education of Migratory Children, Title I Part C
$10,438.00
23. Doc. ID: 057-000-2425-0202-T-Transfer GRADS Instruction
24. Doc. ID: 057-000-2425-0203-I-Increase Operational 35,468.89
ITEM NUMBER IX. SUPERINTENDENT
A. Approve Final Audit Report- John McKinley from Woodard, Cowen, and Co.
B. Calendar options for Discussion
Options: 4-Day School Week,
Early Release at 1:00 p.m.
or Traditional
Discussion:
C. Revision of the Board of Education Policy Manual for First Reading
1. Policy Advisory 261 – IIE- School Schedules and Course Loads.
This policy is amended solely to include the requirement that interim next-step plans for
students align with the district’s graduate profile.
2. Policy Advisory 246-GE- Retiree Return to Work
VISION – All students will be productive and successful citizens.
MISSION STATEMENT – The Portales Municipal School District will provide all students a quality education.
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D. Revision of the Board of Education Policy Manual for Discussion
1. Policy Advisory 247-260 -which prohibits various nicotine products, alcohol, and drugs on
school property
2. Policy Advisory 262-IKF- Graduation Requirements
Discussion:
ITEM NUMBER X. ADMINISTRATIVE REPORTS
A. Superintendent’s Discussion Items
1. Superintendent’s Report
2. Director’s & Principals Reports
ITEM NUMBER XI. ANNOUNCEMENTS AND GENERAL COMMUNICATIONS
A. The next regular meeting of the Board of Education will be held on Monday, May 12, 2025 at
6:00 p.m. in the BoardRoom of the L.C. Cozzens Administrative Offices at 501 S. Abilene. A
closed session may be held.
If you are an individual with a disability who is in need of a reader, amplifier, qualified sign
language interpreter,or any other form of auxiliary aide or service to attend or participate in
the hearing or meeting, please contact the Superintendent of Schools’ Office at the L.C.
Cozzens Administrative Offices at 501 S. Abilene, in Portales, New Mexico at least one (1)
week prior to the meeting or as soon as possible. Public documents, including the agenda
and minutes, can be provided in various accessible formats. Please contact the
Superintendent of Schools’ Office at 501 S. Abilene if a summary or other type of accessible
format is needed.
B. The National Honor Society ceremony will be held at the PAC on Wednesday, April 30, 2025
at 6 p.m. There may be a quorum present but no formal action will be taken.
ITEM NUMBER XII. EXECUTIVE SESSION
It is the recommendation of the Superintendent that the Board recess to Executive Session in
compliance with the New Mexico “Open Meetings Act”, Section 10-15-1 Paragraph (H) (4)
Discussion of Personally Identifiable Information About Individual Students, Specifically
Selecting Scholarship Recipients.
“The Matters discussed in the closed session were limited only to those specified in the
motion for closure.”
A.Select School Board and Dupey Scholarship recipients
ITEM NUMBER XIII. ADJOURNMENT
VISION – All students will be productive and successful citizens.
MISSION STATEMENT – The Portales Municipal School District will provide all students a quality education.
