AGENDA PORTALES MUNICIPAL SCHOOLS BOARD OF EDUCATION

Regular Meeting August 10, 2020
Virtual 6:00 p.m.
The meeting is open to the public through live webcast found at the following link or on the Portales
Municipal School District website. https://livestream.com/accounts/25937490 or
http://www.portalesschools.com (Scroll to webcasts)

This meeting will be held in compliance with the New Mexico “Open Meetings Act,” NMSA 1978, Chapter 10, Article 15. The
following agenda sets forth subjects of the meeting. The order in which the agenda is followed is subject to change by the Board. If a topic
on the agenda is permitted by law to be discussed in closed session, the Board may or may not, at that time, close the meeting as to such
topic. The agenda will be available at least seventy-two (72) hours prior to the meeting from the Superintendent of Schools whose office is
located at the L. C. Cozzens Administrative Offices located at 501 S. Abilene.
Any person desiring to address the Board should complete a “Request to Address the Board” form. The forms are available at the
door of the Board Room and should be submitted to the School Board President for recognition during the Public Comments portion of the
meeting.
The meeting is also being conducted in accordance with the Americans With Disabilities Act (42 U.S.D. 12101 1991). The
facility where the meeting is to be held is wheelchair accessible, and handicapped parking is available. Sign interpretive
services are available. Requests should be received at least one (1) week prior to the meeting. To make arrangements for
those or other handicapped services, please call 575-356-7000.
MEMBERS: Present Absent
Dr. Alan W. Garrett, President ⬜ ⬜
Randy Rankin, Vice President ⬜ ⬜
Rod Savage, Secretary ⬜ ⬜
Antonio R. Sanchez, Jr., Member ⬜ ⬜
Inez Rodriguez, Member ⬜ ⬜
Johnnie S. Cain, Superintendent
Others Present: Administrators
Principals
Assistant Principals
Others:
ITEM NUMBER I. CALL TO ORDER AND ROLL CALL
ITEM NUMBER II. INVOCATION
ITEM NUMBER III. RECOGNITION OF SCHOOL OFFICIALS AND GUESTS
ITEM NUMBER IV. APPROVAL OF AGENDA
ITEM NUMBER V. APPROVAL OF MINUTES – Regular Meeting – July 13, 2020
ITEM NUMBER VI. PROFESSIONAL AND STUDENT ORGANIZATION REPORTS
A. ENMU Higher Education, Go Bond C – Dr. Gamble
B. ENMU Campus Updates – Dr. Coldwell
ITEM NUMBER VII. CONSENT AGENDA
Items are placed on the agenda so the Board, by unanimous consent, can designate those routine agenda items they
wish to be approved or acknowledged by one motion. If any item does not meet with the approval of all Board members,
that item will be heard when reached under the regular agenda.
A. Approval of Fixed Asset Disposal List Not Requiring State Auditor Approval
VISION – All students will be productive and successful citizens.
MISSION STATEMENT – The Portales Municipal School District will provide all students a quality education.
Page 2
B. Monthly Financial Report
C. Payment of bills and Expenditures (See www.portalesschools.com )
D. Personnel Report
E. Quarterly Reports Approved by PED
1. Fourth Quarter Cash Report
2. Fourth Quarter Expenditures Report
3. Fourth Quarter Revenue Report
F. Ratification of Budget Adjustment Request
1. Doc. ID: 057-000-2021-0005-M – Maintenance – English Language Acquisition
2. Doc. ID: 057-000-2021-0006-I – Increase – Operational $36,518
3. Doc. ID: 057-000-2021-0007-I – Increase – Food Service $318,476
4. Doc. ID: 057-000-2021-0008-I – Increase – Athletics $61
5. Doc. ID: 057-000-2021-0009-I – Increase – Non-Instructional Support $17,762
6. Doc. ID: 057-000-2021-0010-D – Decrease – Capital Improvements HB-33 ($5,327)
7. Doc. ID: 057-000-2021-0011-I – Increase – Capital Improvements SB-9 Local $141,058
8. Doc. ID: 057-000-2021-0012-I – Increase – Ed. Technology Equipment Act $31
9. Doc. ID: 057-000-2021-0013-I – Increase – Debt Services $59,090
10. Doc. ID: 057-000-2021-0014-D – Decrease – Total Ed. Tech. Debt Services Sub-Fund
($159,713)
11. Doc. ID: 057-000-2021-0015-M – Maintenance – Operational
12. Doc. ID: 057-000-2021-0016-M – Maintenance – Operational
13. Doc. ID: 057-000-2021-0017-M – Maintenance – Food Service
14. Doc. ID: 057-000-2021-0018-M – Maintenance – Non-Instructional Support
15. Doc. ID: 057-000-2021-0019-M – Maintenance – Entitlement IDEA-B
16. Doc. ID: 057-000-2021-0020-M – Maintenance – Entitlement IDEA-B
17. Doc. ID: 057-000-2021-0021-M – Maintenance – Title XIX MEDICAID 3/21 Years
18. Doc. ID: 057-000-2021-0022-M – Maintenance – PreK Initiative
19. Doc. ID: 057-000-2021-0023-M – Maintenance – GRADS Plus
20. Doc. ID: 057-000-2021-0024-M – Maintenance – Capital Improvements HB-33
21. Doc. ID: 057-000-2021-0025-M – Maintenance – Capital Improvements SB-9 Local
22. Doc. ID: 057-000-2021-0026-D – Decrease – Pupil Transportation ($49,384)
23. Doc. ID: 057-000-2021-0027-M – Maintenance – Title I-ESEA
24. Doc. ID: 057-000-2021-0028-M – Maintenance – Title I-ESEA
25. Doc. ID: 057-000-2021-0029-M – Maintenance – Title I-ESEA
26. Doc. ID: 057-000-2021-0030-M – Maintenance – Title I-ESEA
27. Doc. ID: 057-000-2021-0032-M – Maintenance – Migrant Children Education
28. Doc. ID: 057-000-2021-0033-M – Maintenance – Migrant Children Education
29. Doc. ID: 057-000-2021-0034-M – Maintenance – Title I – Striving Readers
30. Doc. ID: 057-000-2021-0035-M – Maintenance – Title I – Striving Readers
31. Doc. ID: 057-000-2021-0036-M – Maintenance – Student Supp Academic Achievement Title IV
32. Doc. ID: 057-000-2021-0037-M – Maintenance – Comprehensive Literacy State Development Grants
33. Doc. ID: 057-000-2021-0038-M – Maintenance – CARES Act
ITEM NUMBER VIII. SUPERINTENDENT
A. Resolution No. 20-21-04 Declaring Fixed Assets Obsolete and Authorizing Auction, Donation or
Disposal
B. Approval of Revised Fleet Service Contract Addendum – Sarah Stubbs
C. Approval of Per Pupil Expenditure Report – Sarah Stubbs
D. Approval of Revised 2020-2021 School Calendars – Mr. Cain
E. Approval for issuance of a Diploma for a student who completed course requirements through Broad
Horizons Educational Center.
F. Revision of the Board of Education Policy Manual for First Reading
1. Policy Advisory 208 – JE Supplement – Student Attendance Supplement
It is the recommendation of the Superintendent that the Policy Revision be presented for the first
reading.
G. Adoption of Board of Education Policy Manual Revisions
1. Policy Advisory 206 – AC Nondiscrimination/, Equal Opportunity
VISION – All students will be productive and successful citizens.
MISSION STATEMENT – The Portales Municipal School District will provide all students a quality education.
Page 3
2. AC-R Nondiscrimination/, Equal Opportunity – Regulation
3. Policy Advisory 207 – ACA Nondiscrimination of the Basis of Sex
4. ACA-RA Nondiscrimination of the Basis of Sex – Regulation
5. ACA-RB Nondiscrimination of the Basis of Sex – Regulation
6. ACA-E Nondiscrimantion of the Basis of Sex – Exhibit
7. PMSD GBGCA Medical Examinations and Communicable Diseases
8. PMSD GBGCA-E Medical Examinations and Communicable Diseases
– Exhibit
9. PMSD – NEW GBGCA-E Medical Examinations and Communicable Diseases
– Exhibit
10. PMSD – NEW GBGCA-E Medical Examinations and Communicable Diseases
– Exhibit
ITEM NUMBER IX. ADMINISTRATIVE REPORTS
A. Superintendent’s Discussion Items
1. Superintendent’s Report
2. Director’s & Principals Reports
ITEM NUMBER X. ANNOUNCEMENTS AND GENERAL COMMUNICATIONS
A. Back to School Information
1. August 10-14, 2020, Staff Professional Development
2. August 14, 2020 – Possible Virtual Open House
3. August 17- September 4, 2020 – Pre-K-6th Student Assessments by Appointment
B. Labor Day Holiday, Monday, September 7, 2020. There will be no school and all offices will be closed.
C. The next regular meeting of the Board of Education will be held on Monday, September 14, 2020 at
6:00 p.m. in the BoardRoom of the L.C. Cozzens Administrative Offices at 501 S. Abilene. A closed
session may be held.
If you are an individual with a disability who is in need of a reader, amplifier, qualified sign
language interpreter,or any other form of auxiliary aide or service to attend or participate in
the hearing or meeting, please contact the Superintendent of Schools’ Office at the L.C.
Cozzens Administrative Offices at 501 S. Abilene, in Portales, New Mexico at least one (1)
week prior to the meeting or as soon as possible. Public documents, including the agenda
and minutes, can be provided in various accessible formats. Please contact the
Superintendent of Schools’ Office at 501 S. Abilene if a summary or other type of accessible format is needed.