BOARD OF EDUCATION
Regular Meeting July 12, 2024
Board Room 6:00 p.m.

This meeting will be held in compliance with the New Mexico “Open Meetings Act,” NMSA 1978, Chapter 10, Article 15.  The following agenda sets forth subjects of the meeting. The order in which the agenda is followed is subject to change by the Board. If a topic on the agenda is permitted by law to be discussed in closed session, the Board may or may not, at that time, close the meeting as to such topic. The agenda will be available at least seventy-two (72) hours prior to the meeting from the Superintendent of Schools whose office is located at the L. C. Cozzens Administrative Offices located at 501 S. Abilene.

Any person desiring to address the Board should complete a “Request to Address the Board” form. The forms are available at the door of the board meeting and should be submitted to the board president.The School Board President will recognize those requests during the Public Comments portion of the meeting.
The meeting is also being conducted in accordance with the Americans With Disabilities Act (42 U.S.D. 12101
1991). The facility where the meeting is to be held is wheelchair accessible, and handicapped parking is available.

Sign interpretive services are available. Requests should be received at least one (1) week prior to the meeting. To make arrangements for those or other handicapped services, please call 575-356-7000.
MEMBERS: Present Absent
Inez Rodriguez, President ⬜ ⬜
Braden Fraze, Vice President ⬜ ⬜
Cade Standifer, Secretary ⬜ ⬜
Dustin Cabeldue , Member ⬜ ⬜
Doug Pfaffenberger, Member ⬜ ⬜
Sharon Rowley, Superintendent
Others Present: Administrators
Principals
Assistant Principals
Others:
ITEM NUMBER I. CALL TO ORDER AND ROLL CALL
ITEM NUMBER II. INVOCATION AND PLEDGE OF ALLEGIANCE
ITEM NUMBER III. RECOGNITION OF SCHOOL OFFICIALS AND GUESTS
ITEM NUMBER IV. APPROVAL OF AGENDA
ITEM NUMBER V. APPROVAL OF MINUTES – Regular Meeting – June 10, 2024
ITEM NUMBER VI. PROFESSIONAL AND STUDENT ORGANIZATION REPORTS
ITEM NUMBER VII. PUBLIC COMMENTS
ITEM NUMBER VIII. CONSENT AGENDA
Items are placed on the agenda so the Board, by unanimous consent, can designate those routine agenda items they wish to be approved or acknowledged by one motion. If any item does not meet with the approval of all Board members, that item will be heard when reached under the regular agenda.
A. Approval of Fixed Asset Disposal List Not Requiring State Auditor Approval
B. Monthly Financial Report
1. Accounts Payable Vendor Charts
2. Accounts Payable Graph Charts
C. 3rd Quarter Actuals Approved by PED
D. Payment of bills and Expenditures (See www.portalesschools.com )
E. Public ITB 24-25-0001 for the PHS Gym roof.

F. Manual Of Procedures-Page 11 wording removed.
G. Personnel Report
H. Donations Brady Barham-$250 to Back to School Breakfast
Hamilton GM Country- $50 tickets (10) to be given away at Back to School Breakfast.
United Way- School Supplies for all schools as needed.
Jena Wilbanks- Yamaha Clarinet #M25248, Besson Trumpet #21756
I. Out-of-State Travel- Ruth Chavez- Volleyball traveling to Friona, Tx on September 24.
Kelli Harden- Performing Arts Department – October 5, 2024 to Denver City,
February 12-15, 2025 Music Staff Members to San Antonio, Tx for
Texas Music Educators PD Conference.
May 1-3, 2025 PJHS Band, LSE and PJHS Choirs to Amarillo,
TX for Greater Southwest Music Festival Performances.
Tamara Price and Shawn Carter- ACTE’s CareerTech Vision 2024
Conference San Antonio, TX on December 4-7. Per NMAC 2.42.2 Employee
incurring lodging expenses of $215 per night including taxes must get Board approval prior to
entering purchase order.
J. Ratification of Budget Adjustment Request
1. Doc. ID: 057-000-2425-0001-I- Increase – ARP ESSER III $27,698.32
2. Doc. ID: 057-000-2425-0002-I- Increase GOB Library $1,387.38
3. Doc. ID: 057-000-2425-0003-IB- Initial Budget GRADS-Childcare $8,000
4. Doc. ID: 057-000-2425-0004-IB- Initial Budget GRADS Instruction $14, 000
5. Doc. ID: 057-000-2425-0005-T-Transfer ARP ESSER III
6. Doc. ID: 057-000-2425-0006-T-Transfer Career Technical Education Program (Pilot)
ITEM NUMBER IX. SUPERINTENDENT
A. Pursuant to Policy number G-0700 -Staff conflict of interest. Request to waive hiring
restrictions for the Superintendent’s sister in law.
B. Approve of the 2024-2025 Contract for GRADS-Child Care Component and Instructional
Component.
C. Approve the New Mexico Agriculture in the Classroom Project Grant.
ITEM NUMBER X. ADMINISTRATIVE REPORTS
A. Superintendent’s Discussion Items
1. Superintendent’s Report
2. Director’s & Principals Reports
ITEM NUMBER XI. ANNOUNCEMENTS AND GENERAL COMMUNICATIONS
A. The next regular meeting of the Board of Education will be held on Monday, September 9, 2024
at 6:00 p.m. in the BoardRoom of the L.C. Cozzens Administrative Offices at 501 S. Abilene. A
closed session may be held.

If you are an individual with a disability who is in need of a reader, amplifier, qualified sign
language interpreter,or any other form of auxiliary aide or service to attend or participate in
the hearing or meeting, please contact the Superintendent of Schools’ Office at the L.C.
Cozzens Administrative Offices at 501 S. Abilene, in Portales, New Mexico at least one (1)
week prior to the meeting or as soon as possible. Public documents, including the agenda
and minutes, can be provided in various accessible formats. Please contact the
Superintendent of Schools’ Office at 501 S. Abilene if a summary or other type of accessible
format is needed.

B. Labor Day Holiday, Monday, September 2. All offices will be closed.

ITEM NUMBER XII. EXECUTIVE SESSION
It is the recommendation of the Superintendent that the Board recess to Executive Session in
compliance with the New Mexico “Open Meetings Act”, Section 10-15-1 Paragraph (H) (2)
Limited Personnel Matters.

“The Matters discussed in the closed session were limited only to those specified in the
motion for closure.”
ITEM NUMBER XIII. ADJOURNMENT