BOARD OF EDUCATION
Regular Meeting July 8, 2024
Board Room 6:00 p.m.

This meeting will be held in compliance with the New Mexico “Open Meetings Act,” NMSA 1978, Chapter 10, Article 15. The following agenda sets forth subjects of the meeting. The order in which the agenda is followed is subject to change by the Board. If a topic on the agenda is permitted by law to be discussed in closed session, the Board may or may not, at that time, close the meeting as to such topic. The agenda will be available at least seventy-two (72) hours prior to the meeting from the Superintendent of Schools whose office is located at the L. C. Cozzens Administrative Offices located at 501 S. Abilene.

Any person desiring to address the Board should complete a “Request to Address the Board” form. The forms are available at the door of the board meeting and should be submitted to the board president.The School Board President will recognize those requests during the Public Comments portion of the meeting.
The meeting is also being conducted in accordance with the Americans With Disabilities Act (42 U.S.D. 12101
1991). The facility where the meeting is to be held is wheelchair accessible, and handicapped parking is available.

Sign interpretive services are available. Requests should be received at least one (1) week prior to the meeting. To make arrangements for those or other handicapped services, please call 575-356-7000.
MEMBERS: Present Absent
Inez Rodriguez, President ⬜ ⬜
Braden Fraze, Vice President ⬜ ⬜
Cade Standifer, Secretary ⬜ ⬜
Dustin Cabeldue , Member ⬜ ⬜
Doug Pfaffenberger, Member ⬜ ⬜
Sharon Rowley, Superintendent
Others Present: Administrators
Principals
Assistant Principals
Others:
ITEM NUMBER I. CALL TO ORDER AND ROLL CALL
ITEM NUMBER II. INVOCATION AND PLEDGE OF ALLEGIANCE
ITEM NUMBER III. RECOGNITION OF SCHOOL OFFICIALS AND GUESTS
ITEM NUMBER IV. APPROVAL OF AGENDA
ITEM NUMBER V. APPROVAL OF MINUTES – Regular Meeting – June 10, 2024
ITEM NUMBER VI. PROFESSIONAL AND STUDENT ORGANIZATION REPORTS
ITEM NUMBER VII. PUBLIC COMMENTS
ITEM NUMBER VIII. CONSENT AGENDA
Items are placed on the agenda so the Board, by unanimous consent, can designate those routine agenda items they wish to be approved or acknowledged by one motion. If any item does not meet with the approval of all Board members, that item will be heard when reached under the regular agenda.
A. Approval of Fixed Asset Disposal List Not Requiring State Auditor Approval
B. Monthly Financial Report
1. Accounts Payable Vendor Charts
2. Accounts Payable Graph Charts
C. Payment of bills and Expenditures (See www.portalesschools.com )
VISION – All students will be productive and successful citizens.
MISSION STATEMENT – The Portales Municipal School District will provide all students a quality education.
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D. Personnel Report
E. Ratification of Budget Adjustment Request
1. Doc. ID: 057-000-2324-0288-T- Transfer Family Income Index
2. Doc. ID: 057-000-2324-0289-T-Transfer ARP ESSER III
3. Doc. ID: 057-000-2324-0290-T-Transfer ARP ESSER III
4. Doc. ID: 057-000-2324-0291-M-Maintenance ARP ESSER III
5. Doc. ID: 057-000-2324-0292-M-Maintenance ARP ESSER III
6. Doc. ID: 057-000-2324-0293-I-Increase Local Revenue Operational $8,083
7. Doc. ID: 057-000-2324-0294-I-Increase Capital Improvements HB-33 $21,384
8. Doc. ID: 057-000-2324-0295-I-Increase Capital Improvements SB-9 Local $34,336
9. Doc. ID: 057-000-2324-0296-I-Increase Operational $33,440
10. Doc. ID: 057-000-2324-0297-I-Increase Operational $3,460
11. Doc. ID: 057-000-2324-0298-I-Increase Food Services $2,065
12. Doc. ID: 057-000-2324-0299-I-Increase Food Services $258,987
13. Doc. ID: 057-000-2324-0300-I-Increase Non-Instructional Support $83,556
14. Doc. ID: 057-000-2324-0301-I-Increase Non-Instructional Support $368
15. Doc. ID: 057-000-2324-0302-M-Maintenance Operational
16. Doc. ID: 057-000-2324-0303-M-Maintenance Operational
17. Doc. ID: 057-000-2324-0304-M-Maintenance Pupil Transportation
18. Doc. ID: 057-000-2324-0305-M-Maintenance Food Services
19. Doc. ID: 057-000-2324-0306-M-Maintenance Non-Instructional Support
20. Doc. ID: 057-000-2324-0307-M-Maintenance Title I Part A-ESEA
21. Doc. ID: 057-000-2324-0308-M-Maintenance Entitlement IDEA-B
22. Doc. ID: 057-000-2324-0309-M-Maintenance Entitlement IDEA-B
23. Doc. ID: 057-000-2324-0310-M-Maintenance Rural & Low Income Schools
24. Doc. ID: 057-000-2324-0311-M-Maintenance ARP ESSER III
25. Doc. ID: 057-000-2324-0312-M-Maintenance ARP ESSER III
26. Doc. ID: 057-000-2324-0313-M-Maintenance REC/District Fiscal Agent
27. Doc. ID: 057-000-2324-0314-M-Maintenance PreK Initiative
28. Doc. ID: 057-000-2324-0315-M-Maintenance Family Income Index
29. Doc. ID: 057-000-2324-0316-M-Maintenance Career Technical Education Program
(Pilot)
30. Doc. ID: 057-000-2324-0317-M-Maintenance Bilingual Multicultural Ed Laws of 2023,
Session 1, Chapter 210, Sec 4, Item I
31. Doc. ID: 057-000-2324-0318-M-Maintenance Operational
32. Doc. ID: 057-000-2324-0319-M-Maintenance Pupil Transportation
33. Doc. ID: 057-000-2324-0320-M-Maintenance Food Services
34. Doc. ID: 057-000-2324-0321-M-Maintenance Non-Instructional Support
35. Doc. ID: 057-000-2324-0322-M-Maintenance Entitlement IDEA-B
36. Doc. ID: 057-000-2324-0323-M-Maintenance PreK Initiative
37. Doc. ID: 057-000-2324-0324-M-Maintenance Family Income Index
38. Doc. ID: 057-000-2324-0325-M-Maintenance Teacher/Principal Training & Recruiting
39. Doc. ID: 057-000-2324-0326-M-Maintenance ARP ESSER III
40. Doc. ID: 057-000-2324-0328-M-Maintenance ARP ESSER III
ITEM NUMBER IX. SUPERINTENDENT
A. Approval of Board Resolution 24-25-01 entering into a cooperative agreement under the
Local Government Road Fund Program and providing the Superintendent the authority as
agent for the District to sign the agreement with the New Mexico Department of
Transportation.
B. Resolution No. 24-25-02 Notice of Public Meetings
recommendation of the Superintendent.
C. Approval of the Execution of Documents
D. Approval of IDEA-B Application-Cheri Jackson
E. Approval of 2024-2025 Finance Department Manual of Procedures-Sarah Stubbs
F. Adoption of Board of Education Policy Manual Revisions
VISION – All students will be productive and successful citizens.
MISSION STATEMENT – The Portales Municipal School District will provide all students a quality education.
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1. No. 238 BBA – Board Powers and Responsibilities
2. No. 239 BE – School Board Meetings
3. No. 240 BEC-E- Executive Session/Open Meetings
4. No. 241 BEDA – Notification of Board Meetings
5. No. 242 BEDBA- Agenda Preparation and Dissemination
6. No. 243 BEDG – Minutes
7. No. 244 BEDH – Public Participation at Board Meetings
8. No. 245 CB – Superintendent
ITEM NUMBER X. ADMINISTRATIVE REPORTS
A. Superintendent’s Discussion Items
1. Superintendent’s Report
2. Director’s & Principals Reports
3.
ITEM NUMBER XI. ANNOUNCEMENTS AND GENERAL COMMUNICATIONS
A. Back to School Information
1. August 5-7 Professional Development
2. August 7th Welcome Back District Breakfast 8:00 a.m. at PHS Cafeteria
3. August 8th First day of School
B. The next regular meeting of the Board of Education will be held on Monday, August 12, 2024 at
6:00 p.m. in the BoardRoom of the L.C. Cozzens Administrative Offices at 501 S. Abilene. A
closed session may be held.
If you are an individual with a disability who is in need of a reader, amplifier, qualified sign
language interpreter,or any other form of auxiliary aide or service to attend or participate in
the hearing or meeting, please contact the Superintendent of Schools’ Office at the L.C.
Cozzens Administrative Offices at 501 S. Abilene, in Portales, New Mexico at least one (1)
week prior to the meeting or as soon as possible. Public documents, including the agenda
and minutes, can be provided in various accessible formats. Please contact the
Superintendent of Schools’ Office at 501 S. Abilene if a summary or other type of accessible
format is needed.
ITEM NUMBER XII. EXECUTIVE SESSION
It is the recommendation of the Superintendent that the Board recess to Executive Session in
compliance with the New Mexico “Open Meetings Act”, Section 10-15-1 Paragraph (H) (2)
Limited Personnel Matters.
“The Matters discussed in the closed session were limited only to those specified in the
motion for closure.”
ITEM NUMBER XIII. ADJOURNMENT