BOARD OF EDUCATION
Regular Meeting April 8, 2024
Board Room 6:00 p.m.

This meeting will be held in compliance with the New Mexico “Open Meetings Act,” NMSA 1978, Chapter 10, Article 15.  The following agenda sets forth subjects of the meeting. The order in which the agenda is followed is subject to change by the Board. If a topic on the agenda is permitted by law to be discussed in closed session, the Board may or may not, at that time, close the meeting as to such topic. The agenda will be available at least seventy-two (72) hours prior to the meeting from the Superintendent of Schools whose office is located at the L. C. Cozzens Administrative Offices located at 501 S. Abilene.

Any person desiring to address the Board should complete a “Request to Address the Board” form. The forms are available at the door of the board meeting and should be submitted to the board president.The School Board President will recognize those requests during the Public Comments portion of the meeting.
The meeting is also being conducted in accordance with the Americans With Disabilities Act (42 U.S.D. 12101
1991). The facility where the meeting is to be held is wheelchair accessible, and handicapped parking is available.

Sign interpretive services are available. Requests should be received at least one (1) week prior to the meeting. To make arrangements for those or other handicapped services, please call 575-356-7000.
MEMBERS: Present Absent
Inez Rodriguez, President ⬜ ⬜
Braden Fraze, Vice President ⬜ ⬜
Cade Standifer, Secretary ⬜ ⬜
Dustin Cabeldue , Member ⬜ ⬜
Doug Pfaffenberger ⬜ ⬜
Johnnie S. Cain, Superintendent
Others Present: Administrators
Principals
Assistant Principals
Others:
ITEM NUMBER I. CALL TO ORDER AND ROLL CALL
ITEM NUMBER II. INVOCATION AND PLEDGE OF ALLEGIANCE
ITEM NUMBER III. RECOGNITION OF SCHOOL OFFICIALS AND GUESTS
ITEM NUMBER IV. APPROVAL OF AGENDA
ITEM NUMBER V. APPROVAL OF MINUTES – Special Meeting – March 2, 2024
Regular Meeting- March 4, 2024
Special Meeting-March 25, 2024
ITEM NUMBER VI. PROFESSIONAL AND STUDENT ORGANIZATION REPORTS
A. Portales High School Student Council Report
B. Lindsey/Steiner Student Council Report
C. Spelling Bee Winners from Valencia, Lindsey, and Junior High.-Erika Grenko
ITEM NUMBER VII. PUBLIC COMMENTS
ITEM NUMBER VIII. CONSENT AGENDA
Items are placed on the agenda so the Board, by unanimous consent, can designate those routine agenda items they wish to be approved or acknowledged by one motion. If any item does not meet with the approval of all Board members, that item will be heard when reached under the regular agenda.
VISION – All students will be productive and successful citizens.

A. Approval of Fixed Asset Disposal List Not Requiring State Auditor Approval (Page )
B. Monthly Financial Report
1. Accounts Payable Vendor Charts
2. Accounts Payable Graph Charts
C. Payment of bills and Expenditures (See www.portalesschools.com )
D. Personnel Report
E. Donations- High Plains Dairy LLC- $15 for Powerlifting,
Yucca- $5000 to youth sports,
Tabitha Nixon -Fun Center $100 to James school walk-a-thon.
Academic Productions-$100 to Cheer
F. Out-of-State Travel-Jodi Shifflett- Seattle Washington with FCCLA/PHS National Leadership
Conference. Per NMAC 2.42.2.9 Employee incurring lodging expenses of $215 per night including
taxes must get Board approval prior to entering purchase order. June 28th to July 4th.
G. Ratification of Budget Adjustment Request
1. Doc. ID: 057-000-2324-0196-I-Increase Operational $9,363
2. Doc. ID: 057-000-2324-0197-I-Increase Universal Free Lunch (State Funded) $200,184
3. Doc. ID: 057-000-2324-0198-IB- Initial Budget School Bus Cameras $10,000
4. Doc. ID: 057-000-2324-0199-I-Increase Operational $48,863
5. Doc. ID: 057-000-2324-0200-I-Increase GO Debt Services $53,917
6. Doc. ID: 057-000-2324-0201-I-Increase Education of Migratory Children, Title I Part C
$21,804
7. Doc. ID: 057-000-2324-0202-IB-Initial Budget School Nurse Workforce Grant $50,000
8. Doc. ID: 057-000-2324-0203-I-Increase English Language Acquisition $55,426
9. Doc. ID: 057-000-2324-0204-I-Increase Food Services $457
10. Doc. ID: 057-000-2324-0205-I-Increase Food Services $1,787
11. Doc. ID: 057-000-2324-0206-I-Increase Non-Instructional Support $6,272
12. Doc. ID: 057-000-2324-0207-I-Increase Non-Instructional Support $836
13. Doc. ID: 057-000-2324-0208-M-Maintenance Operational
14. Doc. ID: 057-000-2324-0209-M-Maintenance Operational
15. Doc. ID: 057-000-2324-0210-M-Maintenance Pupil Transportation
16. Doc. ID: 057-000-2324-0211-M-Maintenance Local Revenue Operational
17. Doc. ID: 057-000-2324-0212-M-Maintenance Food Services
18. Doc. ID: 057-000-2324-0213-M-Maintenance Non-Instructional Support
19. Doc. ID: 057-000-2324-0214-M-Maintenance Entitlement IDEA-B
20. Doc. ID: 057-000-2324-0215-M-Maintenance Entitlement IDEA-B
21. Doc. ID: 057-000-2324-0216-M-Maintenance REC/District Fiscal Agent
22. Doc. ID: 057-000-2324-0217-M-Maintenance PreK Initiative
23. Doc. ID: 057-000-2324-0218-M-Maintenance Family Income Index
24. Doc. ID: 057-000-2324-0219-M-Maintenance Title I Part A- ESEA
25. Doc. ID: 057-000-2324-0220-M-Maintenance Comprehensive Literacy State
Development (CLSD) Grants
26. Doc. ID: 057-000-2324-0221-M-Maintenance Career Technical Education Program
(Pilot)
27. Doc. ID: 057-000-2324-0223-M-Maintenance Capital Improvements HB-33
28. Doc. ID: 057-000-2324-0224-M-Maintenance Student Support and Academic
Enrichment Program Title IV
29. Doc. ID: 057-000-2324-0226-M-Maintenance ARP ESSER III
30. Doc. ID: 057-000-2324-0228-T-Transfer Student Support and Academic Enrichment
Program Title IV
31. Doc. ID: 057-000-2324-0229-M-Maintenance ARP ESSER III
32. Doc. ID: 057-000-2324-0230-I-Increase School Bus Cameras $15,000
ITEM NUMBER IX. SUPERINTENDENT
A. Consider for approval the Facility Master Plan for 2024 to 2028. (John Chism-Capital AE &
Molly Smith-Thinksmart Planning)
B. Approval of the 2024-2025 School Calendars.
A. 180 Day Calendar
B. 180 Day Calendar with Early Release
C. 1140 Hour Calendar
C. Approve a district request to extend deadline to expand bond proceeds of NM Finance
Authority loan PPRF-5492 for one year.
ITEM NUMBER X. ADMINISTRATIVE REPORTS
A. Superintendent’s Discussion Items

1. Superintendent’s Report
2. Director’s & Principals Reports
ITEM NUMBER XI. ANNOUNCEMENTS AND GENERAL COMMUNICATIONS
A. The next special meeting of the Board of Education will be held on Saturday, April 13, 2024 at
9:00 a.m. in the BoardRoom of the L.C. Cozzens Administrative Offices at 501 S, Abilene. A
closed session may be held.

If you are an individual with a disability who is in need of a reader, amplifier, qualified sign
language interpreter,or any other form of auxiliary aide or service to attend or participate in
the hearing or meeting, please contact the Superintendent of Schools’ Office at the L.C.
Cozzens Administrative Offices at 501 S. Abilene, in Portales, New Mexico at least one (1)
week prior to the meeting or as soon as possible. Public documents, including the agenda
and minutes, can be provided in various accessible formats. Please contact the
Superintendent of Schools’ Office at 501 S. Abilene if a summary or other type of accessible
format is needed.

B. The next regular meeting of the Board of Education will be held on Monday, May 13, 2024 at
6:00 p.m. in the BoardRoom of the L.C. Cozzens Administrative Offices at 501 S. Abilene. A
closed session may be held.
If you are an individual with a disability who is in need of a reader, amplifier, qualified sign
language interpreter,or any other form of auxiliary aide or service to attend or participate in
the hearing or meeting, please contact the Superintendent of Schools’ Office at the L.C.
Cozzens Administrative Offices at 501 S. Abilene, in Portales, New Mexico at least one (1)
week prior to the meeting or as soon as possible. Public documents, including the agenda
and minutes, can be provided in various accessible formats. Please contact the
Superintendent of Schools’ Office at 501 S. Abilene if a summary or other type of accessible
format is needed.

C. The National Honor Society ceremony will be held at PHS cafeteria on Wednesday, April 24,
2024 at 6 p.m. There may be a quorum present but no formal action will be taken.

ITEM NUMBER XII. EXECUTIVE SESSION
It is the recommendation of the Superintendent that the Board recess to Executive Session in
compliance with the New Mexico “Open Meetings Act”, Section 10-15-1 Paragraph (H) (4)
Discussion of Personally Identifiable Information About Individual Students, Specifically
Selecting Scholarship Recipients.
“The Matters discussed in the closed session were limited only to those specified in the
motion for closure.”

A. Select School Board and Dupey Scholarship recipients.