BOARD OF EDUCATION
Regular Meeting March 04, 2024
Board Room 6:00 p.m.

This meeting will be held in compliance with the New Mexico “Open Meetings Act,” NMSA 1978, Chapter 10, Article 15. The following agenda sets forth subjects of the meeting. The order in which the agenda is followed is subject to change by the Board. If a topic on the agenda is permitted by law to be discussed in closed session, the Board may or may not, at that time, close the meeting as to such topic. The agenda will be available at least seventy-two (72) hours prior to the meeting from the Superintendent of Schools whose office is located at the L. C. Cozzens Administrative Offices located at 501 S. Abilene.

Any person desiring to address the Board should complete a “Request to Address the Board” form. The forms are available at the door of the board meeting and should be submitted to the board president.The School Board President will recognize those requests during the Public Comments portion of the meeting.
The meeting is also being conducted in accordance with the Americans With Disabilities Act (42 U.S.D. 12101
1991). The facility where the meeting is to be held is wheelchair accessible, and handicapped parking is available. Sign interpretive services are available. Requests should be received at least one (1) week prior to the meeting. To make arrangements for those or other handicapped services, please call 575-356-7000.

MEMBERS: Present Absent
Inez Rodriguez, President ⬜ ⬜
Braden Fraze, Vice President ⬜ ⬜
Cade Standifer, Secretary ⬜ ⬜
Dustin Cabeldue , Member ⬜ ⬜
Doug Pfaffenberger ⬜ ⬜
Johnnie S. Cain, Superintendent
Others Present: Administrators
Principals
Assistant Principals
Others:
ITEM NUMBER I. CALL TO ORDER AND ROLL CALL
ITEM NUMBER II. INVOCATION AND PLEDGE OF ALLEGIANCE
ITEM NUMBER III. RECOGNITION OF SCHOOL OFFICIALS AND GUESTS
ITEM NUMBER IV. APPROVAL OF AGENDA
ITEM NUMBER V. APPROVAL OF MINUTES – Regular Meeting – February 12, 2024
ITEM NUMBER VI. PROFESSIONAL AND STUDENT ORGANIZATION REPORTS
A. Portales High School Student Council Report
ITEM NUMBER VII. PUBLIC COMMENTS
ITEM NUMBER VIII. CONSENT AGENDA
Items are placed on the agenda so the Board, by unanimous consent, can designate those routine agenda items they wish to be approved or acknowledged by one motion. If any item does not meet with the approval of all Board members, that item will be heard when reached under the regular agenda.
A. Approval of Fixed Asset Disposal List Not Requiring State Auditor Approval
B. Payment of bills and Expenditures (See www.portalesschools.com )
C. Personnel Report
D. Donations Portales Community Members- $85 donations during band fundraiser.
E. Out-of-State Travel-Elizabeth LaMay- Media department to Canyon, TX to visit WTAMU.
F. Ratification of Budget Adjustment Request
VISION – All students will be productive and successful citizens.
MISSION STATEMENT – The Portales Municipal School District will provide all students a quality education.
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1. Doc. ID: 057-000-2324-0166-IB-Initial Budget-REC/District Fiscal Agent $15,000
2. Doc. ID: 057-000-2324-0168-D-Decrease Student Support and Academic Enrichment
Program Title IV ($18,573)
3. Doc. ID: 057-000-2324-0169-I-Increase Title I Part A – ESEA
4. Doc. ID: 057-000-2324-0173-I Increase GO Bond Building $1,454,222
5. Doc. ID: 057-000-2324-0174-I-Increase ETN Debit Services $5,086
6. Doc. ID: 057-000-2324-0175-M-Maintenance Operational
7. Doc. ID: 057-000-2324-0176-M-Maintenance Operational
8. Doc. ID: 057-000-2324-0177-M-Maintenance Pupil Transportation
9. Doc. ID: 057-000-2324-0178-M-Maintenance Food Services
10. Doc. ID: 057-000-2324-0179-M-Maintenance Athletics
11. Doc. ID: 057-000-2324-0180-M-Maintenance Non-Instructional Support
12. Doc. ID: 057-000-2324-0181-M-Maintenance Entitlement IDEA-B
13. Doc. ID: 057-000-2324-0182-M-Maintenance Entitlement IDEA-B
14. Doc. ID: 057-000-2324-0183-M-Maintenance PreK Initiative
15. Doc. ID: 057-000-2324-0184-M-Maintenance Family Income Index
16. Doc. ID: 057-000-2324-0185-M-Maintenance Career Technical Education Program
(Pilot)
17. Doc. ID: 057-000-2324-0186-M-Maintenance Capital Improvements SB-9 Local
18. Doc. ID: 057-000-2324-0187-M-Maintenance GO Debt Services
19. Doc. ID: 057-000-2324-0188-M-Maintenance Comprehensive Literacy State
Development (CLSD) Grants
20. Doc. ID: 057-000-2324-0189-M-Maintenance ARP ESSER III
21. Doc. ID: 057-000-2324-0190-M-Maintenance REC/District Fiscal Agent
22. Doc. ID: 057-000-2324-0191-M-Maintenance ARP ESSER III
23. Doc. ID: 057-000-2324-0192-M-Maintenance Title I Part A-ESEA
24. Doc. ID: 057-000-2324-0193-M-Maintenance Rural & Low Income Schools
25. Doc. ID: 057-000-2324-0194-T-Transfer Rural & Low Income Schools
ITEM NUMBER IX. SUPERINTENDENT
A. Appointment of Superintendent of Portales Municipal Schools to begin July 1, 2024.
B. Resolution No. 23-24-08 Declaring Fixed Assets Obsolete and Authorizing Auction, Donation
or Disposal.
C. Approval of 2024 Finance Department Manual of Procedures-Sarah Stubbs
D. Approval of the 2023-2024 Broadband Deficiencies Corrections Program Award
E. Seeking approval for the State Bilingual Multicultural Education Program (BMEP) Funding
Application 2024-2025.
F. Seeking approval of the Career and Technical Education (CTE) and Physical Education/Health
curriculum adoption.
ITEM NUMBER X. ADMINISTRATIVE REPORTS
A. Superintendent’s Discussion Items
1. Superintendent’s Report
2. Director’s & Principals Reports
ITEM NUMBER XI. ANNOUNCEMENTS AND GENERAL COMMUNICATIONS
A. The next regular meeting of the Board of Education will be held on Monday, April 8, 2024 at
6:00 p.m. in the BoardRoom of the L.C. Cozzens Administrative Offices at 501 S. Abilene. A
closed session may be held.

If you are an individual with a disability who is in need of a reader, amplifier, qualified sign
language interpreter,or any other form of auxiliary aide or service to attend or participate in
the hearing or meeting, please contact the Superintendent of Schools’ Office at the L.C.
Cozzens Administrative Offices at 501 S. Abilene, in Portales, New Mexico at least one (1)
week prior to the meeting or as soon as possible. Public documents, including the agenda
and minutes, can be provided in various accessible formats. Please contact the
Superintendent of Schools’ Office at 501 S. Abilene if a summary or other type of accessible
format is needed.

B. Support Staff Dinner on March 5, at 5:00 p.m. at the Portales High School cafeteria. There may
be a quorum present but no formal action will be taken.
C. There will be no school on March 11-15, for Spring Break.
D. There will be no school on March 29, and April 1, 20204 for Good Friday and Easter Break.
E. Budget Committee Dates April 11 from 9 a.m. -1 p.m., and April 12 from 3:30p.m. -4:30 p.m.
F. NMSBA Region V Meeting in Logan-April 1, 2024 @ 5:30 p.m. There may be a quorum present
but no formal action will be taken.
ITEM NUMBER XII. ADJOURNMENT

VISION – All students will be productive and successful citizens.
MISSION STATEMENT – The Portales Municipal School District will provide all students a quality education.