BOARD OF EDUCATION

Regular Meeting May 2, 2023
Board Room 6:00 p.m.

This meeting will be held in compliance with the New Mexico “Open Meetings Act,” NMSA 1978, Chapter 10, Article 15.
The following agenda sets forth subjects of the meeting. The order in which the agenda is followed is subject to change by the Board. If a topic on the agenda is permitted by law to be discussed in closed session, the Board may or may not, at that time, close the meeting as to such topic. The agenda will be available at least seventy-two (72) hours prior to the meeting from the Superintendent of Schools whose office is located at the L. C. Cozzens Administrative Offices located at 501 S. Abilene.

Any person desiring to address the Board should complete a “Request to Address the Board” form. The forms are available at the door of the board meeting and should be submitted to the board president. The School Board President will recognize those requests during the Public Comments portion of the meeting.
The meeting is also being conducted in accordance with the Americans With Disabilities Act (42 U.S.D. 12101 1991). The facility where the meeting is to be held is wheelchair accessible, and handicapped parking is available.
Sign interpretive services are available. Requests should be received at least one (1) week prior to the meeting. To make arrangements for those or other handicapped services, please call 575-356-7000.
MEMBERS: Present Absent
Rod Savage, President ⬜ ⬜
Inez Rodriguez, Vice President ⬜ ⬜
Braden Fraze, Secretary ⬜ ⬜
Cade Standifer , Member ⬜ ⬜
Dustin Cabeldue, Member ⬜ ⬜
Johnnie S. Cain, Superintendent
Others Present: Administrators
Principals
Assistant Principals
Others:
ITEM NUMBER I. CALL TO ORDER AND ROLL CALL
ITEM NUMBER II. INVOCATION AND PLEDGE OF ALLEGIANCE
ITEM NUMBER III. RECOGNITION OF SCHOOL OFFICIALS AND GUESTS
ITEM NUMBER IV. APPROVAL OF AGENDA
ITEM NUMBER V. APPROVAL OF MINUTES – Regular Meeting – April 17, 2023
ITEM NUMBER VI. PROFESSIONAL AND STUDENT ORGANIZATION REPORTS
A. Portales High School Student Council Report
B. Blair Fowler-Recognition of State Champion Choir
C. Sara Hunton- Recognition of completion of Reading Recovery Training and Literacy Coach
training for a group of teachers.
D. Presentation of 2023 NMSBA Excellence for Student Achievement Award (School
Board)
ITEM NUMBER VII. PUBLIC COMMENTS
ITEM NUMBER VIII. CONSENT AGENDA
Items are placed on the agenda so the Board, by unanimous consent, can designate those routine agenda items they wish to be approved or acknowledged by one motion. If any item does not meet with the approval of all Board members, that item will be heard when reached under the regular agenda.

VISION – All students will be productive and successful citizens.
MISSION STATEMENT – The Portales Municipal School District will provide all students a quality education.
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A. Monthly Financial Report
1. Accounts Payable Vendor Charts
2. Accounts Payable Graph Charts
3. 3rd Quarter approved actuals by PED-cash report, revenue report, and expenditure reports
B. Payment of bills and Expenditures (See www.portalesschools.com )
C. Personnel Report
D. Donations
E. Out-of-State Travel-Tamara Price-Junior/Senior trip to Main Event in Lubbock, Tx on May 8th.
Wade Fraze- Basketball
June 14-17, Adams State Team Camp in Alamosa, Colorado
June 22-24, LCU Team Camp in Lubbock, Tx
June 26-28, Western Colorado Team Camp in Gunnison, Colorado
Ruben Tellez-Baseball
May 7th Baseball team to watch Texas Tech Baseball game in Lubbock, Tx
State Championship Choir as guests
F. Ratification of Budget Adjustment Request
1. Doc. ID: 057-000-2223-0250-I-Increase- School Buses-$254,624
2. Doc. ID: 057-000-2223-0251-I-Increase- School Buses-$42,906
3. Doc. ID: 057-000-2223-0252-IB-Rural & Low-Income Schools $178,012
4. Doc. ID: 057-000-2223-0255-M-Maintenance Comprehensive Literacy State
Development (CLSD) Grants
5. Doc. ID: 057-000-2223-0256-M-Maintenance ARP ESSER III
6. Doc. ID: 057-000-2223-0257-M-Maintenance Title I Part A-ESEA
7. Doc. ID: 057-000-2223-0258-M-Maintenance Operational
8. Doc. ID: 057-000-2223-0259-M-Maintenance Operational
9. Doc. ID: 057-000-2223-0260-M-Maintenance Pupil Transportation
10. Doc. ID: 057-000-2223-0261-M-Maintenance Food Services
11. Doc. ID: 057-000-2223-0262-M-Maintenance Non-Instructional Support
12. Doc. ID: 057-000-2223-0263-M-Maintenance Entitlement IDEA-B
13. Doc. ID: 057-000-2223-0264-M-Maintenance Preschool IDEA-B
14. Doc. ID: 057-000-2223-0265-M-Maintenance IDEA/American Rescue Plan Act of 2021
(ARP) Preschool CFDA
15. Doc. ID: 057-000-2223-0266-M-Maintenance PreK Initiative
16. Doc. ID: 057-000-2223-0267-M-Maintenance Risk Intervention Response Fund (AIR)
17. Doc. ID: 057-000-2223-0268-M-Maintenance Career Technical Education Program
(PILOT)
18. Doc. ID: 057-000-2223-0269-M-Maintenance CRRSA, ESSER II
ITEM NUMBER IX. SUPERINTENDENT
A. Resolution No. 22-23-15 and Proclamation of Regular School District Election
B. Approval of the Elementary Fine Arts Application for 2023-2024 School Year
C. Approval of the Title I Application for SY 2023-2024
Approval of the Title II Application for SY 2023-2024
D. Approval of Auditor Contract with Woodard, Cowan & Co.
E. Approval of the District Salary Schedule
F. Approval of the Tentative Budget for the 2023-2024 Fiscal Year
ITEM NUMBER X. ADMINISTRATIVE REPORTS
A. Superintendent’s Discussion Items
1. Superintendent’s Report
2. Director’s & Principals Reports
ITEM NUMBER XI. ANNOUNCEMENTS AND GENERAL COMMUNICATIONS
A. The next regular meeting of the Board of Education will be held on Monday, June 12, 2023 at
6:00 p.m. in the BoardRoom of the L.C. Cozzens Administrative Offices at 501 S. Abilene.

A closed session may be held.

VISION – All students will be productive and successful citizens.
MISSION STATEMENT – The Portales Municipal School District will provide all students a quality education.
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If you are an individual with a disability who is in need of a reader, amplifier, qualified sign
language interpreter, or any other form of auxiliary aide or service to attend or participate in
the hearing or meeting, please contact the Superintendent of Schools’ Office at the L.C.
Cozzens Administrative Offices at 501 S. Abilene, in Portales, New Mexico at least one (1)
week prior to the meeting or as soon as possible. Public documents, including the agenda
and minutes, can be provided in various accessible formats. Please contact the
Superintendent of Schools’ Office at 501 S. Abilene if a summary or other type of accessible
format is needed.
B. May 20, 2023 Graduation at 10:00 a.m. at the Greyhound Arena.May 25, 2023 classes will be
dismissed at 1:00 pm.
C. May 25, 2023 classes will be dismissed at 1:00 pm.
D. May 26, 2023, No School for students. May 26th- Staff recognition breakfast at the PHS
cafeteria at 8:00 a.m.
E. May 29, 2023 offices will be closed in observance of Memorial Day.

ITEM NUMBER XII. EXECUTIVE SESSION
It is the recommendation of the Superintendent that the Board recess to Executive Session in
compliance with the New Mexico “Open Meetings Act”, Section 10-15-1 Paragraph (H) (4)
Discussion of Personally Identifiable Information About Individual Students, Specifically
Selecting Scholarship Recipients.
“The Matters discussed in the closed session were limited only to those specified in the
motion for closure.”
A. Select School Board and Dupey Scholarship recipients