BOARD OF EDUCATION

Regular Meeting February 13, 2023
Board Room 6:00 p.m.
This meeting will be held in compliance with the New Mexico “Open Meetings Act,” NMSA 1978, Chapter 10, Article 15.
The following agenda sets forth subjects of the meeting. The order in which the agenda is followed is subject to change by the
Board. If a topic on the agenda is permitted by law to be discussed in closed session, the Board may or may not, at that time, close
the meeting as to such topic. The agenda will be available at least seventy-two (72) hours prior to the meeting from the
Superintendent of Schools whose office is located at the L. C. Cozzens Administrative Offices located at 501 S. Abilene.
Any person desiring to address the Board should complete a “Request to Address the Board” form. The forms are
available at the door of the board meeting and should be submitted to the board president.The School Board President will
recognize those requests during the Public Comments portion of the meeting.
The meeting is also being conducted in accordance with the Americans With Disabilities Act (42 U.S.D. 12101
1991). The facility where the meeting is to be held is wheelchair accessible, and handicapped parking is available.
Sign interpretive services are available. Requests should be received at least one (1) week prior to the meeting. To
make arrangements for those or other handicapped services, please call 575-356-7000.
MEMBERS: Present Absent
Rod Savage, President ⬜ ⬜
Inez Rodriguez, Vice President ⬜ ⬜
Braden Fraze, Secretary ⬜ ⬜
Cade Standifer , Member ⬜ ⬜
Dustin Cabeldue, Member ⬜ ⬜
Johnnie S. Cain, Superintendent
Others Present: Administrators
Principals
Assistant Principals
Others:
ITEM NUMBER I. CALL TO ORDER AND ROLL CALL
ITEM NUMBER II. INVOCATION AND PLEDGE OF ALLEGIANCE
ITEM NUMBER III. RECOGNITION OF SCHOOL OFFICIALS AND GUESTS
ITEM NUMBER IV. APPROVAL OF AGENDA
ITEM NUMBER V. APPROVAL OF MINUTES – Regular Meeting – January 9, 2023
ITEM NUMBER VI. PROFESSIONAL AND STUDENT ORGANIZATION REPORTS
A. Portales High School Student Council Report
B. Oscar Robinson- Martin Luther King Jr. program
ITEM NUMBER VII. PUBLIC COMMENTS
ITEM NUMBER VIII. CONSENT AGENDA
Items are placed on the agenda so the Board, by unanimous consent, can designate those routine agenda items they
wish to be approved or acknowledged by one motion. If any item does not meet with the approval of all Board members,
that item will be heard when reached under the regular agenda.
A. Approval of Fixed Asset Disposal List Not Requiring State Auditor Approval
B. Monthly Financial Report
1. Accounts Payable Vendor Charts
2. Accounts Payable Graph Charts
3. 2nd Quarter actuals by PED- cash report, revenue report and expenditure reports.
C. Payment of bills and Expenditures (See www.portalesschools.com )
VISION – All students will be productive and successful citizens.
MISSION STATEMENT – The Portales Municipal School District will provide all students a quality education.
Page 2
D. Personnel Report
E. Out-of-State Travel-Melody Gallagher traveling to Indiana State University on June 2023 to
attend the International Thespian Festival. Registration fee is $999 includes, room, food, and
participation fee.
Ruth Chavez- to Albuquerque for State Tournament- Hotel rates are $259 plus tax.
Per NMAC 2.42.2 Employee incurring lodging expenses of $215 per night including taxes must get
Board approval prior to entering purchase order.
F. Ratification of Budget Adjustment Request
1. Doc. ID: 057-000-2223-0166-T-Transfer-NM Schools Covid-19 Testing Program DOH
2. Doc. ID: 057-000-2223-0167-IB-Initial Budget-Homeless Emergency Rescue Fund 2
(ARP-HCY 2) $18,214
3. Doc. ID: 057-000-2223-0168-M-Maintenance-Title I Part A-ESEA
4. Doc. ID: 057-000-2223-0169-M-Maintenance-Teacher/Principal Training & Recruiting
5. Doc. ID: 057-000-2223-0170-M-Maintenance-CRRSA, ESSER II
6. Doc. ID: 057-000-2223-0171-M-Maintenance-ARP ESSER III CDFA
7. Doc. ID: 057-000-2223-0172-M-Maintenance-ARP ESSER III CDFA
8. Doc. ID: 057-000-2223-0173-I-Increase-Comprehensive Literacy State Development
(CLSD) Grants $167,039
9. Doc. ID: 057-000-2223-0174-M-Maintenance-Operational
10. Doc. ID: 057-000-2223-0175-M-Maintenance-Operational
11. Doc. ID: 057-000-2223-0176-M-Maintenance-Pupil Transportation
12. Doc. ID: 057-000-2223-0177-M-Maintenance-Food Services
13. Doc. ID: 057-000-2223-0178-M-Maintenance-Entitlement IDEA-B
14. Doc. ID: 057-000-2223-0179-M-Maintenance-Entitlement IDEA-B
15. Doc. ID: 057-000-2223-0180-M-Maintenance-Individuals with Disabilities Education
Act (IDEA)/American Rescue Plan Act of 2021(APR)
16. Doc. ID: 057-000-2223-0181-M-Maintenance-Family Income Index
17. Doc. ID: 057-000-2223-0182-M-Maintenance-Risk Intervention Response Fund (AIR)
18. Doc. ID: 057-000-2223-0183-T-Transfer-NM Schools Covid-19 Testing Program DOH
19. Doc. ID: 057-000-2223-0184-I-Increase-Operational $943
20. Doc. ID: 057-000-2223-0185-I-Increase-Operational $500
21. Doc. ID: 057-000-2223-0186-I-Increase-Capital Improvements SB-9 Local $12,295
22. Doc. ID: 057-000-2223-0187-I-Increase-GO Debt Services $16,270
23. Doc. ID: 057-000-2223-0188-I-Increase-Non-Instructional Support $15,876
ITEM NUMBER IX. SUPERINTENDENT
A. Presentation of General Obligation Bond Sale – Modrall Sperling Law Firm and RBC Capital
Markets
1. Notice of Bond Sale Resolution and Delegation of Authority for the Sale of PMSD’s
General Obligation Bonds, Series 2023.
2. Public Project Revolving Fund General Obligation Bond Application to New Mexico
Finance Authority
3. Resolution 22-23-12 Authorizing and Approving Submission of a Completed
Application for Financial Assistance and Project Approval to The New Mexico
Finance Authority
B. Approval Final Audit Report John McKinley from Woddard, Cowen, and Co .
C. Resolution No. 22-23-13 Declaring Fixed Assets Obsolete and Authorizing Auction, Donation
or Disposal
D. Amend the 2018-2023 Facility Master Plan to include building an athletic track and
facilities at Portales Junior High School.
E. Scheduling of the Board of Education Senior Honors Banquet Date for
Wednesday, April 26, 2023.
F. Awarding RFP 22-23-0004 Wireless Equipment and Install to Harmonix Technologies
VISION – All students will be productive and successful citizens.
MISSION STATEMENT – The Portales Municipal School District will provide all students a quality education.
Page 3
ITEM NUMBER X. ADMINISTRATIVE REPORTS
A. Superintendent’s Discussion Items
1. Superintendent’s Report
2. Director’s & Principals Reports
ITEM NUMBER XI. ANNOUNCEMENTS AND GENERAL COMMUNICATIONS
A. The next regular meeting of the Board of Education will be held on Monday, March 6, 2023 at
6:00 p.m. in the BoardRoom of the L.C. Cozzens Administrative Offices at 501 S. Abilene. A
closed session may be held.
If you are an individual with a disability who is in need of a reader, amplifier, qualified sign
language interpreter,or any other form of auxiliary aide or service to attend or participate in
the hearing or meeting, please contact the Superintendent of Schools’ Office at the L.C.
Cozzens Administrative Offices at 501 S. Abilene, in Portales, New Mexico at least one (1)
week prior to the meeting or as soon as possible. Public documents, including the agenda
and minutes, can be provided in various accessible formats. Please contact the
Superintendent of Schools’ Office at 501 S. Abilene if a summary or other type of accessible
format is needed.
B. February 3, 2023 is Parent/Teacher conference 8 AM to 4 PM – NO School
C. February 20, 2023 is Presidents Day and all offices will be closed. NO School
ITEM NUMBER XII. EXECUTIVE SESSION
It is the recommendation of the Superintendent that the Board recess to Executive Session in
compliance with the New Mexico “Open Meetings Act”, Section 10-15-1 Paragraph (H) (2)
Limited Personnel Matters.
Member ________ made a motion for the Board to recess into closed session as authorized by the
Open Meetings Act Paragraph (H) (2) Limited Personnel Matters Upon a roll call vote,
Members_________ voting in the _________, the Board approved the motion and the meeting was
recessed at _______ p.m.
Member _________ made a motion to reconvene the meeting at _______ p.m. Upon a roll call vote,
Members __________ voting in the ___________, the Board approved the motion and reconvened
the meeting at ______ p.m.
“The Matters discussed in the closed session were limited only to those specified in the
motion for closure.”
ITEM NUMBER XIII. ADJOURNMENT