BOARD OF EDUCATION

Regular Meeting February 10, 2025
Board Room 6:00 p.m.

This meeting will be held in compliance with the New Mexico “Open Meetings Act,” NMSA 1978, Chapter 10, Article 15. The following agenda sets forth subjects of the meeting. The order in which the agenda is followed is subject to change by the Board. If a topic on the agenda is permitted by law to be discussed in closed session, the Board may or may not, at that time, close the meeting as to such topic. The agenda will be available at least seventy-two (72) hours prior to the meeting from the Superintendent of Schools whose office is located at the L.

C. Cozzens Administrative Offices located at 501 S. Abilene.
Any person desiring to address the Board should complete a “Request to Address the Board” form. The forms are available at the door of the board meeting and should be submitted to the board president.The School Board President will recognize those requests during the Public Comments portion of the meeting.

The meeting is also being conducted in accordance with the Americans With Disabilities Act (42 U.S.D. 12101
1991). The facility where the meeting is to be held is wheelchair accessible, and handicapped parking is available. Sign interpretive services are available. Requests should be received at least one (1) week prior to the meeting. To make arrangements for those or other handicapped services, please call 575-356-7000.

MEMBERS: Present Absent
Inez Rodriguez, President
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Braden Fraze, Vice President
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Cade Standifer, Secretary
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Dustin Cabeldue , Member
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Doug Pfaffenberger, Member
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Sharon Rowley, Superintendent
Others Present: Administrators
Principals
Assistant Principals
Others:

ITEM NUMBER I. CALL TO ORDER AND ROLL CALL

ITEM NUMBER II. INVOCATION AND PLEDGE OF ALLEGIANCE

ITEM NUMBER III. RECOGNITION OF SCHOOL OFFICIALS AND GUESTS

ITEM NUMBER IV. APPROVAL OF AGENDA

ITEM NUMBER V. APPROVAL OF MINUTES – Regular Meeting – January 13, 2025

ITEM NUMBER VI. PROFESSIONAL AND STUDENT ORGANIZATION REPORTS

A. Portales High School Student Council Report

ITEM NUMBER VII. PUBLIC COMMENTS

ITEM NUMBER VIII. CONSENT AGENDA

Items are placed on the agenda so the Board, by unanimous consent, can designate those routine agenda items they
wish to be approved or acknowledged by one motion. If any item does not meet with the approval of all Board members,
that item will be heard when reached under the regular agenda.

A. Approval of Fixed Asset Disposal List Not Requiring State Auditor Approval
B. Finance Department Manual of Procedures – Update to mileage and Per Diem rates per
attached letter.
VISION – All students will be productive and successful citizens.
MISSION STATEMENT – The Portales Municipal School District will provide all students a quality education.
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C. Portales Municipal Schools Internal Controls
D. Monthly Financial Report
1. Accounts Payable Vendor Charts
2. Accounts Payable Graph Charts
E. Payment of bills and Expenditures (See www.portalesschools.com )
F. Personnel Report
G. Out-of-State Travel- Shaunna Smith- American Commodity Distribution Association in New
Orleans, LA on April 13-16 -Per NMAC 242.2 Employers incur lodging expenses of $215 per night
including taxes must get Board approval prior to entering the purchase order.
Tamara Price-BPA National Leadership Conference to Orlando/Kissimmee, Florida on May 6-11
-Per NMAC 242.2 Employers incur lodging expenses of $215 per night including taxes must get
Board approval prior to entering the purchase order.
Ofelia Alvarez- Valencia to Science Spectrum in Lubbock, Tx. on March 6th.
Jodi Shifflett- FCCLA to travel out of state for Nationals in Orlando, FL July 4-10, 2025. -Per
NMAC 242.2 Employers incur lodging expenses of $215 per night including taxes must get
Board approval prior to entering the purchase order.
H. Ratification of Budget Adjustment Request (Pages )
1. Doc. ID: 057-000-2425-0133-D – Decrease – Rural & Low Income Schools ($493.00)
2. Doc. ID: 057-000-2425-0134-M- Maintenance Operational
3. Doc. ID: 057-000-2425-0135-M- Maintenance Operational
4. Doc. ID: 057-000-2425-0136-M- Maintenance Pupil Transportation
5. Doc. ID: 057-000-2425-0137-M- Maintenance Non-Instructional Support
6. Doc. ID: 057-000-2425-0138-M- Maintenance Entitlement IDEA-B
7. Doc. ID: 057-000-2425-0139-M- Maintenance Entitlement IDEA-B
8. Doc. ID: 057-000-2425-0140-M- Maintenance PreK Initiative
9. Doc. ID: 057-000-2425-0141-M- Maintenance Family Income Index
10. Doc. ID: 057-000-2425-0142-M- Maintenance 27533 FY24 FY25 Pilot CTE reg 2024 HB2
page 211, item 179
11. Doc. ID: 057-000-2425-0143- T- Transfer 27533 FY24 FY 25 Pilot CTE reg 2024 HB2
page 211, item 179
12. Doc. ID: 057-000-2425-0144-M-Maintenance Rural & Low Income Schools
13. Doc. ID: 057-000-2425-0145-M-Maintenance English Language Acquisition
14. Doc. ID: 057-000-2425-0148-M-Maintenance Title I Part A- ESEA
15. Doc. ID: 057-000-2425-0149- T- Transfer Title I Part A- ESEA

ITEM NUMBER IX. EXECUTIVE SESSION

A. It is the recommendation of the Superintendent that the Board recess to Executive Session in
compliance with the New Mexico “Open Meetings Act”, Section 10-15-1 Paragraph (H) (2) to
discuss Limited Personnel Matters for the Board to consider and discuss existing
Superintendent contract which expires June 30, 2025, and possibly engage in contract
discussions with the Superintendent.

B. It is the recommendation of the Superintendent that the Board recess to Executive Session in
compliance with the New Mexico “Open Meetings Act”, Section 10-15-1 Paragraph (H) (2)
Limited Personnel Matters and Student Identifiable Information; more specifically Selecting
NMSBA Excellence in Student Achievement Award Recipient.

C. Action Items
A. Pursuant to Policy CB, take action on existing Superintendent’s contract no later than
February of the year the contract expires including possible extension of contract.

D. Select NMSBA Excellence in Student Achievement Award.
(Discussion)
Roll Call:

VISION – All students will be productive and successful citizens.
MISSION STATEMENT – The Portales Municipal School District will provide all students a quality education.
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“The Matters discussed in the closed session were limited only to those specified in the
motion for closure.”

ITEM NUMBER X. SUPERINTENDENT

A. Resolution No. 24-25-09 Authorizing and Approving Payments to Universal Cheerleaders
Association.

B. Approval of the RFPs for 24-25-0003 Network Equipment and Installation to Camnet Inc.

C. The High School recommended date for National Honor Society Honor Banquet for April 30,
2025.

D. Approval of Calendar day change from January 10, 2025 Emergency Remote weather day to
May 16, 2025 which was a remote day and now will be a regular school day.

ITEM NUMBER XI. ADMINISTRATIVE REPORTS

A. Superintendent’s Discussion Items

1. Superintendent’s Report

2. Director’s & Principals Reports

ITEM NUMBER XII. ANNOUNCEMENTS AND GENERAL COMMUNICATIONS

A. The next regular meeting of the Board of Education will be held on Monday, March 3, 2025 at
6:00 p.m. in the BoardRoom of the L.C. Cozzens Administrative Offices at 501 S. Abilene. A
closed session may be held.

If you are an individual with a disability who is in need of a reader, amplifier, qualified sign
language interpreter,or any other form of auxiliary aide or service to attend or participate in
the hearing or meeting, please contact the Superintendent of Schools’ Office at the L.C.
Cozzens Administrative Offices at 501 S. Abilene, in Portales, New Mexico at least one (1)
week prior to the meeting or as soon as possible. Public documents, including the agenda
and minutes, can be provided in various accessible formats. Please contact the
Superintendent of Schools’ Office at 501 S. Abilene if a summary or other type of accessible
format is needed.
B. There will be no school Monday, February 17, 2025 in observance of Presidents Day.
C. NMSBA Board Member Institute will be at El Dorado in Santa Fe, NM on February 13-15, 2025.
A quorum may be present but no formal action will be taken.

ITEM NUMBER XIII. ADJOURNMENT