BOARD OF EDUCATION

Regular Meeting January 9, 2025
Board Room 6:00 p.m.

This meeting will be held in compliance with the New Mexico “Open Meetings Act,” NMSA 1978, Chapter 10, Article 15.
The following agenda sets forth subjects of the meeting. The order in which the agenda is followed is subject to change by the Board. If a topic on the agenda is permitted by law to be discussed in closed session, the Board may or may not, at that time, close the meeting as to such topic. The agenda will be available at least seventy-two (72) hours prior to the meeting from the Superintendent of Schools whose office is located at the L. C. Cozzens Administrative Offices located at 501 S. Abilene.

Any person desiring to address the Board should complete a “Request to Address the Board” form. The forms are available at the door of the board meeting and should be submitted to the board president.The School Board President will recognize those requests during the Public Comments portion of the meeting.

The meeting is also being conducted in accordance with the Americans With Disabilities Act (42 U.S.D. 12101
1991). The facility where the meeting is to be held is wheelchair accessible, and handicapped parking is available.
Sign interpretive services are available. Requests should be received at least one (1) week prior to the meeting. To make arrangements for those or other handicapped services, please call 575-356-7000.

MEMBERS: Present Absent
Inez Rodriguez, President
⬜

⬜

Braden Fraze, Vice President
⬜

⬜

Cade Standifer, Secretary
⬜

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Dustin Cabeldue , Member
⬜

⬜

Doug Pfaffenberger, Member
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Sharon Rowley, Superintendent
Others Present: Administrators
Principals
Assistant Principals
Others:

ITEM NUMBER I. CALL TO ORDER AND ROLL CALL

ITEM NUMBER II. INVOCATION AND PLEDGE OF ALLEGIANCE

ITEM NUMBER III. RECOGNITION OF SCHOOL OFFICIALS AND GUESTS

ITEM NUMBER IV. APPROVAL OF AGENDA

ITEM NUMBER V. APPROVAL OF MINUTES – Regular Meeting – December 9, 2024

ITEM NUMBER VI. PROFESSIONAL AND STUDENT ORGANIZATION REPORTS

A. Recognize Inez Rodriguez -Board Member of the Year Recognize Inez Rodriguez and Cade
Standifer for completion of Board hours.
B. High School Chamber of Commerce Awards
C. Portales High School Student Council Report
D. Mrs. Sharon Rowley and Lillie Trabal Garcia- National Board Certified Teachers

ITEM NUMBER VII. PUBLIC COMMENTS

ITEM NUMBER VII. CONSENT AGENDA

Items are placed on the agenda so the Board, by unanimous consent, can designate those routine agenda items they wish to be approved or acknowledged by one motion. If any item does not meet with the approval of all Board members, that item will be heard when reached under the regular agenda.
VISION – All students will be productive and successful citizens.
MISSION STATEMENT – The Portales Municipal School District will provide all students a quality education.
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A. Approval of Fixed Asset Disposal List Not Requiring State Auditor Approval
B. First Quarter Actuals Approved by PED
C. Personnel Report
D. Donations- In Pursuit Home School Community- 36 wrapped children’s toys for low income
children.
Kendall Terry-Allstar Auction- purchased a catered lunch for teachers & staff as a
Christmas gift.
E. Out-of-State Travel- Coach Ramirez-Glazier Football and Strength & Conditioning Clinic on
Feb. 6-9, Dallas, TX
Jessica Montano-Theater Class to Lubbock, TX Feb 13th to attend the Les
Miserables at the Buddy Holly Theatre.
Elizabeth LaMay-Media Arts to WTAMU in Canyon TX on April 9th to tour
the College of Communications and WT’s Media Arts program.
Nathan Dodge- Softball Coaches to Oklahoma City, OK on Jan 24-25 for
National Fastpitch Coaches Association Coaching Clinic.
Chase Jewell- 7th & 8th Girls Basketball to Muleshoe, TX on Jan 23-25.

F. Ratification of Budget Adjustment Request
1. Doc. ID: 057-000-2425-0118-I-Increase Operational $13,398.33
2. Doc. ID: 057-000-2425-0119-M-Maintenance Operational
3. Doc. ID: 057-000-2425-0120-M-Maintenance Operational
4. Doc. ID: 057-000-2425-0121-M-Pupil Transportation
5. Doc. ID: 057-000-2425-0122-M-Maintenance Food Services
6. Doc. ID: 057-000-2425-0123-M-Maintenance Non-Instructional Support
7. Doc. ID: 057-000-2425-0124-M-Maintenance Title I Part A-ESEA
8. Doc. ID: 057-000-2425-0125-M-Maintenance Title I Part A-ESEA
9. Doc. ID: 057-000-2425-0126-M-Maintenance Entitlement IDEA-B
10. Doc. ID: 057-000-2425-0127-M-Maintenance Entitlement IDEA-B
11. Doc. ID: 057-000-2425-0128-M-Maintenance Rural & Low Income Schools
12. Doc. ID: 057-000-2425-0129-M-Maintenance PreK Initiative
13. Doc. ID: 057-000-2425-0130-M-Maintenance Family Income Index
14. Doc. ID: 057-000-2425-0131-M-Maintenance Public School Capital Outlay
15. Doc. ID: 057-000-2425-0132-I-Increase Capital Improvements SB-9 Local $1,357.50

ITEM NUMBER IX. SUPERINTENDENT

A. Resolution No. 24-25-08 Declaring Fixed Assets Obsolete and Authorizing Auction, Donation
or Disposal
.

ITEM NUMBER X. ADMINISTRATIVE REPORTS

A. Superintendent’s Discussion Items

1. Superintendent’s Report

2. Director’s & Principals Reports

ITEM NUMBER XI. ANNOUNCEMENTS AND GENERAL COMMUNICATIONS

A. The next regular meeting of the Board of Education will be held on Monday, February 10, 2025
at 6:00 p.m. in the BoardRoom of the L.C. Cozzens Administrative Offices at 501 S. Abilene. A
closed session may be held.

If you are an individual with a disability who is in need of a reader, amplifier, qualified sign
language interpreter,or any other form of auxiliary aide or service to attend or participate in
the hearing or meeting, please contact the Superintendent of Schools’ Office at the L.C.
Cozzens Administrative Offices at 501 S. Abilene, in Portales, New Mexico at least one (1)
week prior to the meeting or as soon as possible. Public documents, including the agenda
and minutes, can be provided in various accessible formats. Please contact the
Superintendent of Schools’ Office at 501 S. Abilene if a summary or other type of accessible
format is needed.
B. NMSBA Board Member Institute, February 13-15, 2025. Santa Fe, NM. There may be a quorum
present but no formal action will be taken.

ITEM NUMBER XII. EXECUTIVE SESSION

VISION – All students will be productive and successful citizens.
MISSION STATEMENT – The Portales Municipal School District will provide all students a quality education.
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It is the recommendation of the Superintendent that the Board recess to Executive Session in
compliance with the New Mexico “Open Meetings Act”, Section 10-15-1 Paragraph (H) (2)
Limited Personnel Matters and more specifically the Contract of the Superintendent.
“The Matters discussed in the closed session were limited only to those specified in the
motion for closure.”
ITEM NUMBER XIII.
ADJOURNMENT